Monday, August 15, 2011

Kay County Courthouse

Newkirk, OK 74647


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 15, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 12, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Steve Kelley, Kay County Undersheriff; Harold Hughs, Kay County Detention Center Assistant Director (KCDCAD); Cheryl Howard, Kay County Election Board; Larry Klumpp, OSU Extension; Kristie Woolie, Oklahoma Juvenile Affair (OJA); Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 


Chairman Steve Austin led the Flag Salute.


Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of August 8, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Jail Issues:  KCDCAD Harold Hughs presented the BOCC with a Deputy Directors Report to Director (Six Months Report).  The report included head count number, arrest and release figures from February 1, 2011 to July 31, 2011, minimum and maximum number of inmates based on six month period.


Hughs reported the daily inmate count showing 162, 34 were arrested and released over the weekend and 79 were arrested and released for the week.  Since August 1st Hughs noted the daily average of 161 minimum amount of inmates 154 and maximum amount of 172.


Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber noted he would attend a CED meeting in Alva on Wednesday.


Commissioner Rowe said he is finishing head walls on Bridge located in Tonkawa area.


Commissioner Austin reported head walls were being installed on pipes on Traders Bend Road. 


Motion was made by Schieber and seconded by Rowe approving OJA claim June 2011 for $3,394.13.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Rowe and seconded by Schieber approving Oklahoma Highway Safety Grant.  Undersheriff Kelley said this is the yearly grant received from the state.  He mentioned the grant amount has been cut by $20,000 so therefore the department will not be able to purchase as much equipment as in past.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber approving Public Service/Pipeline Crossing Line Installation for Rural Water District#5, BOCC Dist#2:  water line starting SE4 33-29-3E, crossing or parallel to Gate Rd ending NE4 4-28-3E.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Schieber and seconded by Rowe approving the following Kay County July 2011 Monthly Reports:  Assessor; Court Clerk (Newkirk, Ponca City & Blackwell Offices).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Rowe and seconded by Schieber approving Resolution#11, 12-29, Approving County Commissioner District Boundaries.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Schieber and seconded by Rowe approving to go out for bid for Bridge on Hubbard Road over Ponca Lake, Dist#1.  Schieber said all bidding information will go through BK&L, Inc., Tulsa.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Rowe and seconded by Schieber noting the following Resolutions to deposit:  Public Building Authority (PBA) - $1,408.84, August 2011 rent.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Public Building Authority (PBA)-$1,408.84; Public Building Authority – Health - $437.65; Visual Inspection Reimbursement - $1,708.81; CBRI 105C - $40,200.86.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


There were no unscheduled public appearances made.


Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           


Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      



                2010-2011 General: 2500, A Rifkin Co., 642.38, Election expenses; 2501, J & P Supply, 135.02, Janitorial Supplies; Health: 419, Ponca City News, 162.44, Advertising;           Serv.Fee: 301, TKK Electronics, 282.00, TRUCK PARTS;


2011-2012 General: 174, Kay County, 90.00, Workers Comp; 175, Bankers Credit Card Service, 364.84, Out of County Exp Blanket; 176, Fleetcor Technologies, 2000.00, Blanket For Fuel; 177, Fleetcor Technologies, 2211.03, Blanket For Fuel; 178, Galaxie Business, 21.81, Copier maintenance; 179, Take Ten Tire, 896.19, Blanket For Vehicle Maintenance; 180, Southwest Business Products, 246.20, ; 181, Page Plus Inc., 155.05, Pager Service; 182, Quality Water Service, 50.50, Blanket / Water & Rental; 183, Fuelman Of Oklahoma, 39.96, Fuel; 184, OK Dept. of Public Safety, 350.00, OLETS; 185, J & P Supply, 237.87, Janitorial Supplies; 186, Smith & Oakes Inc, 1285.00, Surveying; 187, Southwest Business Products, 2815.77, Office Supplies; 188, Southwest Business Products, 1058.75, Forms; 189, J & P Supply, 185.45, Janitorial Supplies; 190, Pioneer Equipment Rental, 446.50, Equipment Rental; 191, Keathly Nursery & Landscape, 119.98, Flower pots; 192, Heartland Foods, 13.44, Maintenance; 193, G & B Auto, 85.11, Repairs; 194, AT&T, 2505.04, Billing; 195, Southwest Business Products, 38.25, Ink Cartridge; 196, J & J Plastering, 100.00, Maintenance; 197, NODA, 3380.00, Dues; 198, County Treasurers Assoc Of Oklahoma, 175.00, Dues; 199, Galaxie Business, 110.49, Copier contract; 200, Pameticky, Terri K, 32.19, Mileage; 201, Bonewell, Dennis J, 38.90, Meals; 202, CODA, 75.00, Registration; 203, USA Mobility Wireless, 177.11, Billing; 204, ThyssenKrupp Elevator, 467.00, Maintenance Agree.; 205, J & P Supply, 160.25, Janitorial Supplies; 206, Simpson, Janell M, 39.19, Meals; 207, Eisenhauer, Radena, 173.02, Travel; 208, Miller, Heather J., 32.91, Meals; 209, OK Court Services Inc, 1000.00, Community Service Coordinator; 210, Keen, Susan B., 46.75, Meals; 211, Ford, Perry W., 33.85, Meals; 212, Thompson, Alicia N, 20.32, Meals; 213, Colberg, Ronald T., 26.58, Meals; 214, Purdy, Carol A., 207.95, Travel; Health: 11, Walmart Community BRC, 230.53, Supplies; 12, Moore Medical Corp., 140.64, Sharps Containers; 13, Cardiac Science Corp., 128.00, Supplies; 14, Pitney Bowes Inc, 63.00, Ink Cartridges; 15, Merrifield Office Supply, 86.00, Envelopes; 16, Stolhand Heating & Air, 132.73, Service call; 17, Super Duper Publications, 556.74, Supplies; 18, Kay Office Equipment, 23.75, Service call; 19, Brooks Publishing, 139.02, Supplies; 20, NCS Pearson Inc, 1392.30, Supplies; 21, Southwest Business Products, 194.20, Office Supplies; 22, AT&T, 492.86, Billing; 23, STC, 54.00, Maintenance Agree.; 24, Ferguson, Jay, 250.00, Lawn Care; 25, Carol Rickards, 181.25, Nursing; 26, Centerpoint Energy Arkla, 31.69, Billing; 27, June Fetters, 88.80, Travel; 28, Rose Ann McChristian, 134.31, Travel; 29, Langdon, Emily, 170.94, Travel; 30, City of Blackwell, 877.66, Billing; 31, Language Line Services, 473.17, Billing; 32, OK Natural Gas, 118.31, Billing;33, US Postage Service, 1000.00, Postage; Highway: 177, Kay County, 3984.00, Workers Comp; 178, Kay County, 4069.00, Workers Comp; 179, Kay County, 4912.00, Workers Comp; 180, Locke Auto Parts, 560.34, Blanket; 181, Napa Auto Parts, 964.11, Blanket; 182, Quality Water Service, 87.05, Blanket; 183, Cintas Corporation Loc, 646.26, Uniform Rental & Cleaning; 184, G & B Auto, 205.00, Tire repairs; 185, Hats Auto Supply, 249.23, Parts; 186, Stolhand Heating & Air, 14298.00, A/C Unit; 187, Circuit Engineering District #8, 447.70, Signs; 188, Evans & Associates, 994.62, Asphalt; 189, Snow Glass Company, 169.00, Glass; 190, Quality Water Service, 46.00, Water; 191, BDF Enterprises LTD, 93.40, Filter Service; 192, Action Truck Parts, 987.68, Parts; 193, BDF Enterprises LTD, 49.95, Filter Service; 194, Yellowhouse Machinery Co, 297.64, Parts; 195, CODA, 135.00, Registration; 196, Rural Water District #3, 62.94, Billing; 197, Zee Medical Inc., 138.30, Medical Supplies; 198, CODA, 75.00, Registration; 199, Yellowhouse Machinery Co, 8.70, Seals; 200, Eastman National     Bank, 1239.73, Lease Purchase Payment; 201, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 202, Security National Bank, 8640.06, Lease Purchase Payment; 203, Caterpillar Financial Services Corp, 4317.12, Lease Purchase Payment; 204, Eastman National Bank, 2802.08, Lease Purchase Payment; 205, John Deere Credit, 1904.75, Lease Purchase Payment; 206, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 207, John Deere Credit, 1801.73, Lease Purchase Payment; 208, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 209, Security National Bank, 8119.84, Lease Purchase Payment; 210, Welch State Bank, 1448.00, Lease Purchase Payment; 211, Rowe, Tyson G, 225.74, Travel; 212, CODA, 60.00, Registration; 213, Kay Electric Cooperative, 468.66, Billing; Jail Cash Fund: 10, Okla. Juvenile Justice SVCS, 1535.16, Blanket For Juvenile Detentions; 11, Osage County Det. Center, 1947.60, Juvenile Detention; 12, Sac & Fox Juvenile Detention, 1562.14, Juvenile Detention; 13, Texas County Juv. Det. Center, 822.08, Juvenile Detention;

                14, Communityworks, 301.56, Juvenile Detention; Lien Fee: 3, Kay County, 8.00, Workers Comp; 4, Allegiance Communications, 27.45, Billing; PBA: 3, River Ridge Construction Llc, 500.00, Repairs; Serv.Fee: 37, Applied Concepts, 493.00, Accessories; 38, Sirchie Finger Print Labs, 202.95, fingerprint supplies; 39, Ray Allen Professional K-9 Equipment, 38.90, Dog Supplies; 40, Oklahoma Tax Commission, 7.50, Registration; County Bridge & Road Improvement: 4, Circuit Engineering District #8, 8945.70, Bridge Project; County Sales Tax Fund: 74, A-Plus Printing, 499.00, Forms; 75, Bankers Credit Card Services, 358.39, Supplies; 76, Health Professionals,

                16671.62, Medical Services; 77, Fuelman Of Oklahoma, 286.30, Fuel


            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   Schieber mentioned going out for bid on the jail land.


There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 9:35 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.







Approved this 22nd day of August, 2011.




                 STEVE AUSTIN, CHAIRMAN



                 DEE SCHIEBER, MEMBER