Monday, July 25, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 25, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 22, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Steve Kelley, Kay County Undersheriff; Mary Ramey, Kay County Court Clerk; Cheryl Howard, Kay County Election Board; Ray Ball, Kaw Nation; Steve Winters, Warrant Cat; Scott Cloud, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of July 18, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Oklahoma Bar Foundation (OBF) 2011-2012 Court Grant Agreement in the amount of $8,550.00.  Austin pointed out this is a Court Grant Agreement by and between the OBF and Kay County District Court for Courtroom Sound System and Hearing Assist Technology Equipment.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Oklahoma Juvenile Affairs claim for May 2011 in the amount of $3,280.46.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving designating Requisitioning Officer, Receiving Agent, and Inventory Clerk for PBA Health Account for FY2011-12.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the Annual Statements from Kay County Treasurer for Fiscal Year beginning 7-1-10 and ending 6-30-11.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Issues:  Undersheriff Steve Kelley reported the daily inmate count as 152.

 

No action was taken to go out for bid to sell generator at the old jail.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said he attended a meeting regarding Pony Truss Bridge and Kay County would need to take approximately 139 beams and pay for hauling.  He said CED would not be taking any beams.

 

No action was taken on CED#8 Pony Truss Replacement Fund Materials Request Form. 

 

Motion was made by Schieber and seconded by Rowe approving permit to erect, construct and maintain a waterline request from Kay County Rural Water District No. 3, Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Cooperative Agreement between U.S. Bureau of Indian Affairs and Kay County on the following Agreements:  BIA Agreement No. AGB00110003, Pecan Road Reconstruction Project-$1,500,000; BIA Agreement No. AGB00110001, Seven Tonkawa Bridges-$1,425,000; BIA Agreement No. AGB00110002, Eight Kaw Bridges Project-$2,650,000; BIA Agreement No. AGB00110006, Hubbard Road Bridge Project-$880,000.  Schieber said these contracts amount to approximately six (6) million dollars.  DA Brian Hermanson alerted the commissioners of Endorsement D in the contract.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving Renewal of Contractual/Lease Agreements for FY 2011-12 for the Kay County Health Department.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Order of Appointment Member of County Board of Health, Jeff E. Northcutt, M.D.   Commissioner Schieber added Dr. Northcutt has been gracious to attend meetings.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Amendment with noted change under Exhibit A-4 Terms and authorizing Chairman Austin to sign Amendment to Gas Sales Agreement/Clearwater Enterprises, Exhibit A-4 Transaction Confirmation and Exhibit B-4 Facility Listing and Estimated Monthly Usage. Before motion was made DA Hermanson told commissioners to be aware of certain changes made in this amendment indicating the seller can put additional costs on at any given time giving the seller a lot of leeway and in one of the Exhibits it mentions automatic renewals.  Schieber said he could understand the fluctuation in gas and oil prices and said he did not want to run out of gas come December.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Oklahoma Alcoholic Beverage Laws Enforcement Commission Application.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No action was taken on Resolution#11, 12-17 directing the County Treasurer to deposit all 250C105 disbursements into County Bridge and Roadway Improvement (CBRI) 105 Fund.

 

No action was taken on Resolution No. 11, 12-19, Board Providing Notice on the Cross Town Beams.

 

Chairman Austin said he spoke with all Fire Departments in Kay County, municipal and rural, and it was the consensus of all to enact a county wide burn ban.  He said he read the guidelines for County Commissioners to enact a burn ban and mentioned, as defined in the law, the four extreme fire danger conditions.

 

Commissioner Schieber said Kay County only meets two of the four requirements to enact a county wide burn ban.  Schieber said he spoke with the Kildare Fire Department and was told this year only half as many fires have been reported compared to last year.

 

Austin noted lack of water being a serious issue as well. 

 

Commissioner Rowe said because Kay County does not have the means to fight a fire due to lack of water he was in favor of a burn ban.

 

Austin noted this Resolution would be effective immediately for a period not to exceed 30 days and the burn ban may be removed at any time during the 30 day period.

 

Motion was made by Rowe and seconded by Austin approving Resolution No. 11, 12-21, Board enacting a county wide burn ban.  Motion carried:  Schieber, nay; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving CBRI Cash Fund Reimbursement Request for Transfer C4000-CBRI - $25,052.69 to H3103-20.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit:  Res#11, 12-20, Open Dump Reward-$95.00, June 2011 Monthly Report; Res#11, 12-22, Public Building Authority-$1,408.84, July 2011 Rent.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$118.08; CBRI 105C-$366.94; Open Dump Reward-$95.00; County Improvement-$0.85; Highway Dist#1-$7,336.05 (lapsed balance FY2010-11); Drug Court-$6,657.50; Drug Court-$8,643.67; Public Building Authority-Health-$490.19; Public Building Authority-$1,408.84.

Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  County Sales Tax Personal Services-$12,000.00 to JFA Part-Time; Highway District#2 Bridge#227-$14,484.96 to Bridge#29A.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances made.

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

General: 2490, Staples, 169.70, Office Supplies; 2491, Quality Water Service, 36.00, Water; 2492, Quality Water Service, 12.75, Water; 2493, Staples, 134.80, Office Supplies; 2494, Competitive Edge Products Inc, 782.20, Storage Systems; 2495, AT&T, 269.46, Wireless Service; 2496, Ponca City News, 664.50, Publication; Health: 416, AT&T, 278.01, Monthly phone bill; Highway: 2330, Sunbelt Equipment & Supply, 14484.96, Beams; 2331, Sunbelt Equipment & Supply, 28969.92, Beams; 2332, Ponca Glass Inc., 235.00, Glass; 2333, Sunbelt Equipment & Supply, 1050.00, Materials; 2334, Personnel Staffing Inc., 1061.89, Temp Personnel; Serv.Fee: 297, Bankers Credit Card Service, 143.85, Out of County Exp Blanket; 298, 911 Custom, 778.15, Car Accessories  

FY 2011/2012 PURCHASE ORDERS:

                General: 15, Fleetcor Technologies, 1688.38, Blanket For Fuel; 16, Cintas Corporation, 102.81, Blanket For Laundry; 17, Houser Hardware, 328.07, Blanket; 18, Galaxie Business, 124.00, Staples; 19, ACCO-SIG, 153413.00, Premium; 20, ACCO, 218668.00, Premium; 21, Eastman National Bank, 2044.29, Payment; 22, Rowes Small Engine Service, 20.00, Labor; 23, OEMA, 35.00, Annual dues; 24, CODA Butch Freeman, 627.00, Annual dues; 25, TM Consulting, 273.00, Annual Licensing; 26, Kellpro Computer, 10065.40, Annual Licensing; 27, Kellpro Computer, 358.80, Annual Licensing; 28, Newkirk Herald Journal, 22.00, Renewal; 29, Kay Office Equipment, 270.00, Toner Cartridges; 30, Kay Office Equipment, 23.83, Maintenance Agree.; 31, Newkirk Herald Journal, 22.00, Subscription; 32, Ok Employment Security Commission, 4508.05, Unemployment; Health: 3, ANCO Services, 2060.00, JANITORIAL SERVICE; 4, AT&T, 252.85, Billing; 5, Reserve Account, 1000.00, Postage; Highway: 39, Dell Inc, 313.40, Ink Cartridges; 40, Kelle Oil Company, 987.00, Diesel; 41, Alcohol & Drug Testing Inc., 158.80, Drug Test; 42, Horne Oil Company, 214.60, Grease; 43, Alcohol & Drug Testing Inc., 232.80, Drug Testing; 44, Rays Used Equipment, 530.00, Parts; 45, Yellowhouse Machinery Co, 188.00, Parts; 46, Action Truck Parts, 184.12, Parts; 47, Cordells Diesel Service, 582.68, Parts; 48, AT&T, 73.39, Billing; 49, BDF Enterprises LTD, 89.35, Filter Service; 50, G & B Auto, 1057.50, Tires; 51, BDF Enterprises LTD, 110.40, Filter Service; 52, AT&T, 84.11, Billing; 53, AT&T, 142.44, Billing; 54, AT&T, 118.95, Billing; 55, City of Blackwell, 768.32, Billing; 56, Kelle Oil Company, 520.80, Tire; 57, Schieber, Dee, 112.11, Mileage; 58, Austin, Steve, 107.12, Mileage; 59, Schieber, Dee, 148.74, Mileage; 60, Zee Medical Inc., 61.70, Medical Supplies; Lien Fee: 1, Allegiance Communications, 27.45, Billing;

                PBA: 2, Bagg, Jack, 800.00, Maintenance; PBA HEALTH: 1, Bank Of The West, 7960.13, Loan Payment; Reimburse: 2, Kay Office Equipment, 658.50, Printer; Serv.Fee: 12, Public Agency Training Council, 295.00, Registration; 13, Galaxie Business, 180.00, Service call;

                Drug Court: 4, Gold-N-Treasures, 25.92, Key ring; 5, Ball Trophy & Engraving Co., 18.50, Plaque; 6, Ramey Price Cutter Supermarkets, 39.36,         Refreshments; 7, Staples, 87.45, Office Supplies; 8, WCCDC, 140.00, Registration; County Bridge & Road Improvement: 3, Bkl Incorporated, 3850.00, Bridge Project; County Sales Tax Fund: 4, ACCO, 100211.00, Premium

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None.

 

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 10:32 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

 

 

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Approved this 1st day of August, 2011.

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

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