Monday, July 18, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 18. 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 15, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Mary Ramey, Kay County Court Clerk; Cheryl Howard, Kay County Election Board; Harold Hughs, Kay County Detention Center Assistant Director; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of July 11, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Issues:  Assistant Director Harold Hughs reported the daily inmate count as 151 with 162 as the Average Daily Population and 40 in Department of Corrections.  He said 72 were arrested and released. 

 

Motion was made by Schieber and seconded by Rowe approving and authorizing Chairman Austin to sign Agreement by and between BOCC and Bill Hobbs for remote terminal capabilities with the Assessor’s office.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said it continues to be hot and dry.  He said CED No. 8 will meet Wednesday in Alva.

 

Commissioner Rowe said the bridge south of Braman was finished and pouring concrete on another bridge.

 

Discussion was made regarding selling 28.9 acres of jail land.  Commissioner Austin commented he would like to keep enough land for possible expansion in the future.

 

Commissioner Rowe suggested only selling 14 acres, but Schieber said the person wanting to purchase it needed more.

 

Sheriff Van Hoesen said he didn’t want BOCC to get in a hurry to sell the land and mentioned the possibilities of a Juvenile Detention Center being built in the future.

 

After more discussion Motion was made by Schieber and seconded by Rowe approving to go out for bid to sell 20 acres of jail land.  Motion carried:  Schieber, aye; Rowe, aye; Austin, nay.

 

No action was taken on going out for bid to sell the generator at the old jail.  Van Hoesen said the generator has 46 hours on it. 

 

Motion was made by Schieber and seconded by Rowe approving Association of County Commissioners of Oklahoma (ACCO) annual dues for FY2011-2012 in the amount of $4,250.00 to be paid out of General Government Account.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving and noting the following June 2011 Monthly Reports:  Assessor; Court Clerk-Blackwell, Newkirk, Ponca City; Public Health.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#11, 12-11, Sheriff Department, 2006 Ford Crown Vic, junked; Res#11, 12-12, Sheriff Department, 2005 Ford Crown Vic, junked.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Resolution #11, 12-17 directing the County Treasurer to deposit all 250C105 disbursements into County Bridge and Roadway Improvement (CBRI) 105 Fund.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving  the following Resolutions to Deposit:  Res#11, 12-15, Child Abuse Prevention-$75.30, jury service donations; Res#11, 12-16, Highway Dist#1-$110,739.69, H3101-92 “O” Street Stimulus Road Project FY10-11; Res#11, 12-18, Highway Dist#3-$1,008.00, sale of pipe.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Child Abuse Prevention-$75.30; Highway Dist#1-$110,793.69; Highway Dist#3-$1,008.00; Visual Inspection Reimbursement-$1,436.84; CBRI 105C-$44,122.91; CSSP Lapse Balances FY10-11 (correction)-$1,230.72.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  County Clerk Personal Service-$9,640.35 to Part-Time.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances made.

 

Discussion between Election Board Secretary and Commissioners was made regarding amount of salary submitted on the payroll claims by the Election Board Salary and the salary set forth by the State for that position.

 

Motion was made by Rowe and seconded by Schieber approving Payroll as submitted with warrants to be released on July 28, 2011, with the exception of adjusting the Election Board Secretary salary to the amount set by the State which is based on active voters in the County ($2,575.12).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 810, Fuelman Of Oklahoma, 374.38, Blanket For Fuel; 811, Verizon, 261.90, Blanket For Monthly Bill; 812, Fuelman Of Oklahoma, 371.13, Fuel; 813, Kinders Campers & Trailers, 348.50, Commissary: 18, 911 Custom, 1054.56, Light bar;               General: 2482, Ponca City News, 373.05, Blanket; 2483, Lowes Building Center, 221.94, Supplies; 2484, Lowes Building Center, 2340.00, Folding Table; 2485, Dell Marketing L.P., 3133.96, Computer; 2486, Kellpro Computer, 516.00, Virus Removal; 2487, Betsy Ross Flag Girls Inc., 455.90, Flags; 2488, Merrifield Office Plus, 229.30, Office Supplies; 2489, Chief Supply, 650.00, Vests; Health: 401, Holts Toner Source, 267.00, Toner Cartridges; 402, AT&T, 133.65, Monthly phone bill; 403, AT&T Mobility, 262.92, Monthly phone bill; 404, City of Blackwell, 651.54, Electric for Blackwell; 405, Language Line Services, 636.78, Monthly Language Line Srv; 406, Southwest Business Products, 30.10, phone message pads; 407, OK Natural Gas, 114.39, Gas bill for Ponca Office; 408, Pitney Bowes Inc.,75.00, Postage meter rent; 409, Pitney Bowes Inc., 52.00, Equipment Maint.; 410, STC, 36.00, Copier maintenance; 411, Four Seasons Lawn    Care, 105.00, Lawn Care; 412, Ferguson, Jay, 250.00, Lawn Care; 413, Laboratory Associates, 330.00, X-rays; 414, Richards, Mary, 168.75,

                Nursing; Highway: 2322, Mike Redding, 69.00, Shale; 2323, Oklahoma Tax Commission, 26.50, Tag; 2324, Lam Communications, 990.00, Radio; 2325, 7 Mile Mine LLC, 294.58, Crusher Run; 2326, Pine Valley Eco Products, 499.00, Weed killer; 2327, APAC-Central Inc, 2451.59, Rock; 2328, Evans & Associates, 1665.23, Asphalt; Jail Cash Fund: 165, Fuelman Of Oklahoma,

 

1435.63, Fuel; 166, Fuelman Of Oklahoma, 1177.14, Fuel; Preservation Fee: 10, Midwest Printing, 13230.00, Filing cabinets; Serv.Fee: 292, Take Ten Tire, 831.38, Blanket For Vehicle Maintenance; 293, Quality Water Service, 61.50, Blanket for water; 294, Page Plus Inc., 155.05, Blanket For Paging Service; 295, Watchguard Video, 190.00, Parts; 296, Farha Wholesale Co., 182.80, Supplies; Drug Court: 94, Redwood Toxicology Laboratory, 698.16, Drug screening; 95, McCarty & Rigdon, 1500.00, Blanket For Drug Court Attendance

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 General: 7, Fleetcor Technologies, 730.65, Blanket For Fuel; 8, OK Dept. of Public Safety, 350.00, OLETS User Fee; 9, Caskey Pest Control, 52.00, Pest Control; 10, ACCO, 75.00, Registration; 11, DA Council, 20000.00, Civil Litigation; 12, Ok Cooperative Extension Service,

                2337.00, Contractual Services; 13, Zee Medical Inc., 165.35, Medical Supplies; 14, AT&T Mobility, 14.72, Billing; Highway: 3, Lampton Welding, 275.91, Welding supplies; 4, Kellpro Computer, 2309.00, Inventory Tracking System; 5, ACCO, 75.00, Registration Fee; 6, Kellpro Computer, 2489.00, Annual Licensing; 7, ACCO, 75.00, Registration; 8, USDA-APHIS-WS, 800.00, Annual Pest Control; 9, Kellpro Computer, 2524.00, Annual Licensing; 10, ACCO, 75.00, Registration; 11, USDA-APHIS-WS, 800.00, Wildlife control; 12, Sunbelt Equipment & Supply, 2663.40, Angle iron; 13, Cross Oil, 12318.87, Diesel; 14, Wrights Machine Shop, 313.80, Parts And Labor; 15, G & B Auto, 177.50, Tire repairs; 16, Lam Communications, 596.00, Radio Equipment; 17, Take Ten Tire, 49.85, Tire repairs; 18, OK Natural Gas, 50.93, Billing; 19, Kay Office Equipment, 57.25, Printer cartridges; 20, Rick's Service Center & Discount Tire, 155.00, Tire repairs; 21, Evans & Associates, 17906.65, Overlay; 22, Pine Valley Eco Products, 9.98, Shipping & Handling Charg; 23, Eastman National Bank, 1239.73, Lease Purchase Payment; 24, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 25, Security National Bank, 8640.06, Lease Purchase Payment; 26, Caterpillar Financial Services Corp, 4317.12, Lease Purchase Payment; 27, Eastman National Bank, 2802.08, Lease Purchase Payment; 28, John Deere Credit, 1904.75, Lease Purchase Payment; 29, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 30, John Deere Credit, 1801.73, Lease Purchase Payment; 31, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 32, Security National Bank, 8119.84, Lease Purchase Payment; 33, Welch State Bank, 1448.00, Lease Purchase Payment; 34, Kay Electric Cooperative, 422.88, Billing; 35, Oklahoma Tax Commission, 25.00, Tag & Title; 36, Austin, Steve, 126.54, Mileage; 37, City of

                Blackwell, 25.00, Water; 38, Schieber, Dee, 148.74, Mileage; Jail Cash Fund: 1, Texas County Juv. Det. Center, 734.00, Juvenile Detention; 2, Communityworks, 297.36, Juvenile Detention; 3, Osage

                County Det. Center, 1731.20, Juvenile Detention; 4, Craig Co. Detention Center, 272.32, Juvenile Detention; PBA: 1, Caskey Pest Control, 44.00, Pest Control; Serv.Fee: 5, Southwest Business Products, 30.00, Notary Seal; 6, Juniors Locks & Alarms, 50.00, Lock & keys; 7, Foust, Peggy, 66.00, Juvenile Transports; 8, AT&T, 494.05, Billing; 9, Ross, Tom, 369.00, Juvenile Transports; 10, Putnam, Linda, 171.00, Juvenile Transports; 11, Baker, Johnny F, 597.00, Juvenile Transports;

                Drug Court: 1, US Cellular, 109.99, Cell phone service; 2, OK Court Services Inc, 5084.44, Coordinator & Administrator Fees; 3, Redwood Biotech, 182.50, Test kits; County Bridge & Road Improvement: 1, River Ridge Construction Llc, 16200.00, Bridge Project; 2, River Ridge Construction Llc, 8252.00,          Bridge Project; County Sales Tax Fund: 1, AT&T, 375.25, Blanket; 2, Health Professionals, 16671.62, Blanket; 3, OK Natural Gas, 1239.95, Billing

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None.

 

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 10:00 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

 

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Approved this 25th day of July, 2011.

 

 

 

 

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

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