Monday, June 27, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 27. 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 24, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Jody Burd Kay County Detention Center Director (KCDC); Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Office; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  Tyson Rowe, Member, absent.

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Schieber and seconded by Austin approving regular meeting minutes of June 20, 2011.  Motion carried:  Schieber, aye; Austin, aye. 

 

Tiffany Davis, Oklahoma Court Services, said defendants projects this past month was picking up trash on Highway 77.  She commented the project was a good example to the community how defendants can make a difference.

 

Julia Curry, Oklahoma Court Services, said she had the support needed from Judge Boyd and the District Attorney’s for four projects a month instead of two if funding is allowed.  She also mentioned she would like for the defendants to have vests to work in.

 

Jail Issues:  Jody Burd, KCDC Director, said 43 were booked in over the weekend.  He reported the daily inmate count at 183.  He said jail school to get jailers certified began last week.

 

Motion was made by Schieber and seconded by Austin approving and authorizing Chairman Austin to sign Jag Grant.  Undersheriff Kelley said this is a grant department applies for each year in conjunction with Ponca City Police Department.  Kelley noted the amount received from the grant has gone down the last three years.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Detention Services Agreement By and Between Sequoyah Enterprises, Inc. and the Kay County BOCC, $23.26 a day per child.  Motion carried:  Schieber, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said he had a state CED Board meeting Wednesday in Oklahoma City. 

 

Motion was made by Schieber and seconded by Austin approving Amendment of Solicitation/Modification of Contract on the Trader’s Bend Road Reconstruction Project increasing the amount of the agreement, Dist#1.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving going out bid for lawn care and janitorial services for the Department of Human Services in Newkirk (two separate bids).  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Resolution No. 10, 11-212, Oklahoma Department of Transportation (ODOT) County Road Machinery and Equipment Revolving Fund Lease Renewal & All Risk Physical Damage Insurance carried on all equipment and road machinery purchased through the County Road Machinery and Equipment Revolving Fund.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving ACCO-SIG 2011-2012 Property & Liability Insurance Renewal Quotes, Intent to Participate in ACCO-SIG (Property/Liability), Payment Option 1 and Resolution No. 10, 11-211 to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Group.  Motion carried:  Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Public Service/Pipeline Crossing Line Installation for Range Production Co., to install a saltwater boring, Dist#1.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Officer’s Request for Supplemental Appropriations in the amount of $5,000.00 from Emergency Management Performance Grant to County EMA Grant Fund.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment:  Res#10, 11-209, Court Clerk, CPU HP 7100, returned to OCIS; Res#10, 11-210, Court Clerk, CPU HP 7100, returned to OCIS.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit:  Res#10, 11-207, Highway Dist#1-$500.00, Road Crossing Permit for Range Production Co.; Res#10, 11-208, Highway Dist#1-$2,000.00, reimbursement 911 signs & posts.   Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$2,000.00; Highway Dist#1-$500.00.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  County Clerk Preservation Fee Capital Outlay-$1,200.00 to Maintenance & Operation (M&O); County Clerk Personal Service-$1,350.00, Travel-$13.54, Capital Outlay-$5.00, Personal Service Data Processing-$1,216.74 Totaling $2,585.28 to County Clerk M&O; County Clerk Purchasing Personal Service-$800.00 Travel-$195.41 M&O-$60.14 Capital Outlay-$5.00 Totaling $1,060.55 to Data Processing Capital Outlay-$1,060.55; County Clerk Data Processing Personal Service-$459.46 Travel-$546.18 Totaling $1,006.18 to Data Processing Capital Outlay-$36.45 M&O-$969.73.  Motion carried:  Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving accepting Anco Services bid on Bid#2011-43, Janitorial Services, Ponca City offices-$1,610.00 per month and Blackwell office-$450.00 per month upon the recommendation submitted by memorandum from the Kay County Health Department.  Motion carried:  Schieber, aye; Austin, aye. 

 

There were no unscheduled public appearances.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye.           

 

FY 2010/2011 PURCHASE ORDERS:

            2010-2011 County Sales Tax Fund: 781, Quality Water Service, 689.75, Blanket / Water & Rental; 782, ABL Management, 19695.63, Blanket For Inmate Meals; 783, Fuelman Of Oklahoma, 231.94, Blanket For Fuel; 784, Kay Office Equipment, 142.65, Blanket for maint.; 785, Houser Hardware, 729.51, Blanket For Supplies; 786, Southwest Paper, 1407.06, Blanket For Supplies; 787, Bob Barker Co, 1939.34, Supplies; 788, Burkes Wrecker Service, 120.00, Repairs; 789, Bob Barker Co, 1727.87, Supplies; 790, Staples Advantage, 1702.07, Equipment; 791, Houser Hardware, 85.99, Equipment; 792, Bob Barker Co, 2317.18, Toiletries; 793, Southwest Paper, 454.65, Supplies; Commissary: 17, Fleetcor Technologies, 1403.20, Blanket For Fuel; General: 2414, Kay County, 129.00, Workers Comp; 2415, Caskey Pest Control, 52.00, Pest Control; 2416, Cintas Corporation Loc, 102.69, Linen Service; 2417, Houser Hardware, 135.62, Misc Supplies; 2418, Ponca City News, 42.80, Publication; 2419, Lewis Associate Architects, 5000.00, Architectural Services; 2420, Staples, 119.39, Office Supplies; 2421, Ponca City News, 1451.20, Blanket; 2422, Kellpro Computer, 180.00, Router; 2423, STC, 215.85, Copier Maintenance Agree.; 2424, Kelly Garage, 604.20, Maintenance; 2425, Clearwater Enterprises, 502.20, Billing; 2426, OK Natural Gas, 193.94, Billing; 2427, Southwest Business Products, 60.00, Nameplate and lettering; 2428, Southwest Business Products, 94.66, Office Supplies; 2429, Younger-Holmes Electrical Contractors, 220.00, Electrical Work; 2430, Okla. Dept. of Libraries, 15.00, Almanac; 2431, Holts Toner Source, 339.00, Ink Cartridge; 2432, BIRD-B-GONE, 111.50, Bird Spikes; 2433, Merrifield Office Supply, 149.99, Sorter; 2434, Quality Water Service, 50.25, Water; 2435, Southwest Business Products, 742.40, Paper; 2436, Houser Hardware, 18.39, Coffee Maker; 2437, Merrifield Office Supply, 189.99, Stapler; 2438, Woelk, Cori, 116.08, Travel; 2439, Klumpp, Larry, 250.92, Travel; 2440, AT&T, 965.42, Billing; Health: 381, Southwest Business Products, 50.28, Labels; 382, ANCO Services, 2010.00, JANITORIAL SERVICE; 383, Oklahoma State Department Of Health, 20690.77, Payroll; 384, Ponca City Utility Authority, 1563.29, Electric Usage; 385, Neopost Inc., 76.06, Postage Rate Change Card; 386, STC, 78.76, Copier maintenance; Highway: 2204, Locke Auto Parts, 583.07, Parts; 2205, Southwest Truck Parts, 578.62, Parts; 2206, Action Truck Parts, 479.33, Parts; 2207, Action Truck Parts, 497.24, Parts; 2208, G & B Auto, 176.00, Blanket; 2209, G & B Auto, 190.00, Blanket; 2210, Personnel Staffing Inc., 444.28, Contractual Services; 2211, Owen Auto Supply, 273.70, Supplies; 2212, Evans & Associates, 40321.36, Road project; 2213, Staples, 101.07, Office Supplies; 2214, Mike Redding, 236.00, Shale; 2215, BDF Enterprises LTD, 194.45, Pickup; 2216, Grant County Dist #3, 5058.29, Crusher Run; 2217, Grant County Dist #3, 3606.92, Crusher Run; 2218, Copiers Plus, 31.45, Toner; 2219, Evans & Associates, 1665.23, Asphalt; 2220, Kelle Oil Company, 1629.25, Diesel; 2221, T & W Tire, 2792.32, Tires; 2222, Grant County Dist #3, 2731.69, Crusher Run; 2223, Parker Pest Control, 219.00, Pest Control; 2224, Fastenal Industrial & Const Supplies, 24.15, Supplies; 2225, AT&T, 77.56, Billing; 2226, Yellowhouse Machinery Co, 126.28, Parts; 2227, Fastenal Indus & Const Supplies, 63.96, Misc; 2228, Rick's Service Center & Discount Tire, 12.50, Tire repair; 2229, Circuit Engineering District #8, 670.00, Signs; 2230, Longs Engine Service, 80.00, Labor; 2231, OK Natural Gas, 29.24, Billing; 2232, AT&T, 117.39, Billing; 2233, Zee Medical Inc., 105.65, Medical Supplies; 2234, Kelle Oil Company, 165.14, Tire repairs; 2235, Rowe, Tyson G, 301.41, Mileage; 2236, Yellowhouse Machinery Co, 1356.89, Parts; 2237, OK Office Of State Finance, Fund 295, 70000.00, Reimbursement; 2238, Grant County Dist #3, 1954.99, Crusher Run; 2239, Circuit Engineering District #8, 9390.00, Plans; 2240, Southwest Business Products, 6.98, Paper; 2241, Ponca City Utility Authority, 504.11, Billing; 2242, Safety Kleen, 115.80, Service; 2243, Rick's Service Center & Discount Tire, 35.00, Tire repair; 2244, Fastenal Indus & Const Supplies, 58.82, Nuts and bolts; 2245, Circuit Engineering District #8, 290.00, Signs; 2246, Sooner Roof Restoration, 16031.50, Roof Repair; 2247, BDF Enterprises LTD, 86.65, Filter Service; 2248, Lampton Welding, 4083.65, Welder; 2249, Kay County, 3690.00, Workers Comp; 2250, Kay County, 3911.00, Workers Comp; 2251, Kay County, 4387.00, Workers Comp; Jail Cash Fund: 161, Fleetcor Technologies, 1477.65, Blanket For Fuel; Lien Fee: 63, Kay County, 5.00, Workers Comp; PBA: 34, Caskey Pest Control, 44.00, Pest Control; 35, Bagg, Jack, 800.00, Maintenance; PBA HEALTH: 12, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 269, Westside Animal Clinic LLC, 451.71, Blanket For Food/Med  K-9 Ambose; 270, Fleetcor Technologies, 1771.58, Blanket For Fuel; 271, Southwest Business Products, 644.21, Blanket For Supplies; 272, Special-Ops Uniforms, 438.57, Uniforms; 273, Putnam, Linda, 60.00, Juvenile Transports; 274, Foust, Peggy, 132.00, Juvenile Transports; 275, Baker, Johnny F, 483.00, Juvenile Transports; 276, Ross, Donna, 96.00, Juvenile Transports; 277, Ross, Tom, 207.00, Juvenile Transports; Drug Court: 91, Staples, 54.20, Office Supplies; 92, Bluing Products Inc, 68.95, Bluing; 93, Farha Wholesale Co., 20.02, Towels

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   Commissioner Rowe discussed the generator at the old jail.

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 9:49 a.m.  Motion carried:  Schieber, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 5th day of July, 2011.

 

 

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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