Monday, June 20, 2011

Kay County Courthouse

Newkirk, OK  74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 20. 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 17, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, Kay County District Attorney (DA); Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Harold Hughes, Kay County Detention Center Deputy Director; Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Office; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of June 13, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Issues:  Harold Hughs, KCDC Deputy Director, said 43 were booked in over the weekend.  He reported the daily inmate count at 180 and 187 as the daily average. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Rowe said he hopes to have one of his bridges opened by Thursday and said work continues on Ferguson. 

 

Motion was made by Austin and seconded by Schieber approving CED#8 Pony Trust Replacement Fund Materials request for D#2.  Austin said this application for funding is for Bridge 34 that was closed several months ago.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Public Service/Pipeline Crossing Line Installation for Lawco, Inc. for a water trench installation, Dist#2.  Austin said this installation was on the northeast corner of his district.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving ODOT Form 324a Staking of Right-of-Way from North Fork Surveying for CIRB-136D(188)RB & STP-136D(117)CI J/P 22953(07), Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Resolution No. 10, 11-205, Approving Interlocal Cooperative Agreement with Contiguous Counties.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Jeff Baughman Company to clean courthouse windows in the amount of $2,965.00.  Austin said in the twenty plus years he has worked for Kay County he does not remember a time the windows have ever been cleaned.  Commissioner Rowe said he made several contacts and the quote from Jeff Baughman was the most feasible.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe Tabling Officer’s Request for Supplemental Appropriations in the amount of $5,000.00 from Emergency Management Performance Grant to General Government Maintenance & Operations (M&O).

 

Motion was made by Schieber and seconded by Rowe rescinding motion to Table Officer’s Request for Supplemental Appropriations in the amount of $5,000.00 from Emergency Management Performance Grant to General Government Maintenance & Operations (M&O).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No action was taken on Officer’s Request for Supplemental Appropriations in the amount of $5,000.00 from Emergency Management Performance Grant to General Government Maintenance & Operations (M&O). 

 

Motion was made by Rowe and seconded by Schieber approving Memorandum of Agreement between Kay County Health Department and Blackwell Public School District.

Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Agreement between Kay County Health Department and Ferguson Lawn Care. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Agreement between Outpatient Surgical Center of Ponca City and the Kay County Health Department.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe noting the following May 2011 Kay County Monthly Reports:  Sheriff.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#10, 11-203, Assessor’s Office, three battery backups & burster, junked.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit:  Res#10, 11-200, County Sales Tax-$1,300,000.00 Budget for 2011-2012; Res#10, 11-201, Highway Dist#1-$47,424.80, H3101-84 Blue Star Road Project FY 10-11; Res#10, 11-202, Highway Dist#1-$34,515.05, H3101-93 Fountain Road Phase II FY 10-11; Res#10, 11-206, Highway Dist#2-$1,500.00, Road crossing permit for Lawco, Inc.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Public Buildings Authority-Health-$561.27; County Sales Tax-$1,300,000.00; CBRI 105C-$38,014.18; CBRI 105C-$374.46; County Improvement-$0.83 (corrected from Agenda that read .083); ;Highway Dist#1-$74.32; Highway Dist#1-$81,939.85; Highway Dist#2-$1,500.00; Drug Court-$16,959.68.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  Highway Dist#1 Traders Bend Road Project-$6,131.44 to Dist#2 M&O; Highway Dist#1 Traders Bend Road Project-$2,499.00 to M&O; District Court M&O-$4,561.87 to General Government M&O; County Sales Tax Jail Cash M&O-$100,000.00 to Sales Tax M&O; Highway Dist#3 M&O-$1,554.00 to Dist#1 M&O; Highway Dist#2 ETR Bridge Account-$100,000.00 to ETR Bridge 29-$50,000.00/ETR Bridge 29A-$50,000.00 – VOID (approved 6-13-11); Sheriff General Travel-$702.43 to M&O.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances.

 

Motion was made by Rowe and seconded by Schieber approving Payroll with warrants to be released on June 29, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 712, Verizon, 275.50, Blanket For Monthly Bill; 713, Southwest Business Products, 337.32, Blanket For Supplies; 714, Fuelman Of Oklahoma, 163.31, Blanket For Fuel; 715, AT&T, 364.91, Blanket; 716, Emblem Enterprises Inc., 344.86, Patches; 717, Lampton Welding, 898.59, Equipment; 718, Bob Barker Co, 2995.90, Uniforms; 719, Sparks Music, 949.80, Repairs; 720, Digital Warehouse, 120.00, Service; 721, Bob Barker Co, 940.05, Supplies; 722, Securtiy Officer ReQaulification, 605.00, Training; 723, Farha Wholesale Co., 869.76, Supplies; 724, Take Ten Tire, 19.67, Repairs; 725, OK Natural Gas, 1987.38, Gas bill; General: 2292, Staples, 37.96, Blanket For Supplies; 2293, Kansas Turnpike Authority, 12.00, Tolls; 2294, Houser Hardware, 147.32, Misc Supplies; 2295, Rogers Oil Co., 199.66, Fuel; 2296, Quality Water Service, 31.50, Water & Cooler Rent; 2297, Quality Water Service, 30.00, Water & Cooler Rent; 2298, Wells Plumbing, 429.99, Plumbing Repairs; 2299, ThyssenKrupp Elevator, 467.00, Elevator  Maintenance; 2300, USA Mobility Wireless, 177.25, Pager Service; 2301, Watchguard Video, 477.00, Power Supply; 2302, Fisher Tinting, 351.25, Tool Box For Truck; 2303, GT Distributors Inc., 2858.40, Tasers; 2304, Merrifield Office Supply, 445.92, Office Supplies; 2305, Hewlett

                Packard, 54.00, Plotter paper; 2306, Brandts, 258.29, Trimmer; 2307, AT&T Mobility, 20.91, Phone bill; 2308, Blair, Cody D, 14.28, Mileage; 2309, Northern Oklahoma Disposal, 20.00, Disposal Fee; 2310, Kay Office Equipment, 290.60, Maintenance Agree.; 2311, Galaxie Business, 47.50, Copier contract; 2312, One Call, 815.49, Annual Plan Package; 2313, Ok Cooperative Extension Service, 2274.00, Contractual Services; Health: 372, Stolhand Heating & Air, 408.80, LABOR AND MATERIALS; 373, J & P Supply, 34.60, Soap; 374, Holts Toner Source, 224.00, Toner

                & Print Cartridges; 375, Language Line Services, 451.00, Language Line Service; 376, STC, 36.00, Copier maintenance; 377, AT&T, 247.72, Monthly Service; 378, AT&T, 117.86, Monthly phone bill; 379, AT&T Mobility, 262.29, Monthly cell bill; 380, AT&T, 199.35, Monthly Service;

                Highway: 2111, Personnel Staffing Inc., 649.33, Blanket; 2112, Valk Manufacturing Company, 424.09, Blades; 2113, AMC Urgent Care Plus, 167.00, Drug screening; 2114, Logan County Asphalt Co., 2838.60, Asphalt; 2115, APAC-Central Inc, 4776.80, Rock; 2116, APAC-Central Inc, 4956.13, Rock; 2117, Farm Plan, 232.30, DOOR; 2118, Rick's Service Center & Discount Tire, 35.00, Tire repairs; 2119, Owen Auto Supply, 254.53, Parts; 2120, Fastenal Industrial & Const Supplies, 62.96, Bolts; 2121, Lake Murray Lodge, 68.00, Lodging; 2122, Action Truck Parts, 293.96, Seals; 2123, Munn Supply Inc., 74.37, Welding supplies; 2124, Zee Medical Inc., 30.30, Medical Supplies; 2125, Lam Communications, 85.00, Radio Service; 2126, T & W Tire, 2370.66, Tires; 2127, Cintas Corporation Loc, 164.76, Uniform Rental & Cleaning; 2128, Rick's Service Center & Discount Tire, 180.00, Tire repairs; 2129, Owen Auto Supply, 95.20, Filters; 2130, Munn Supply Inc., 471.62, Welding supplies; 2131, Kay Electric Cooperative, 361.44, Billing; 2132, Kelle Oil Company, 2088.64, Tires; 2133, OK Office Of State Finance, Fund 295, 80000.00, Reimbursement; 2134, AT&T, 141.49, Monthly Service; 2135, City of Blackwell, 448.15, Monthly Utilities; 2136, AT&T, 86.64, Monthly Service; 2137, Rick's Service Center & Discount Tire, 35.00, Tire repair; 2138, Security National Bank, 1913.63, Lease Purchase Payment; 2139, Southwest Business Products, 60.24, Office Supplies; 2140, Kelle Oil Company, 171.14, Repairs; 2141, River Ridge Construction Llc, 13620.00, Labor; 2142, BDF Enterprises LTD, 86.65, Filters; 2143, Schieber, Dee, 103.02, Mileage; Jail Cash Fund: 157, Okla. Juvenile Justice SVCS, 2070.14, Blanket For Juvenile Detentions; 158, Western Plains Youth & Family, 352.20, Juvenile Detention; 159, Eastern Okla Youth Services, 1255.50, Juvenile Detention; 160, Texas County Juv. Det. Center, 1262.48, Juvenile    Detention; LEPC Grant Cash Fund: 9, Carys  Septic Cleaning, 55.00, Porta potties; PBA: 33, Cain's Lawn Care, 175.00, Lawn Care;          Reimburse: 28, Staples, 131.61, Office Supplies; 29, Staples, 227.96, Camera; Serv.Fee: 249, Burkes Wrecker Service, 820.00, Blanket For Vehicle Maintenance; 250, Oklahoma Dept of Public Safety, 350.00, Blanket For

                Teletype Fee; 251, Burkes Wrecker Service, 540.63, Blanket For Vehicle Maintenance; 252, Special-Ops Uniforms, 289.79, Uniform Shirts;253, Take Ten Tire, 480.70, Bearings; 254, Watchguard Video, 114.00, Dvds; 255, AT&T, 483.71, TELEPHONE; 256, Secretary of State, 25.00, Notary application fee

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

10:00 a.m. Bid Opening:

 

Motion was made by Schieber and seconded by Rowe to Table Bid#2011-43 Janitorial Services Health Department Buildings to allow the Health Department a chance to review bids received.  Bids received were:  Anco Services-$1,610.00 per month for Ponca City & $450.00 per month for Blackwell; Alliance Maintenance-$1,485.00 per month for Ponca City and $645.00 per month for Blackwell; Berry Cleaning Service-$1,000.00 per month for Ponca City and $500.00 per month for Blackwell. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber accepting only bid received on Bid#2011-44 Election Ballots from Mid-West Printing Company on one column, one sided, $10,000 and over, upon recommendation from Election Board Secretary Cheryl Howard.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Bid#2011-39, Demolition of Building-old jail (bid opened 5-31-11):  Commissioner Austin discussed architect construction estimates for the old jail.  Option 1 to remodel 12,826 square feet of the building and new 58 car parking lot-$1,823,280.00; Option 2 – new 12,826 square feet building and 58 car parking lot-$2,985,046.00; Option 3 to remodel 5,686 square feet of 12,826 square feet building and new 58 car parking lot-$1,115,240.00; Option 4 for a new 5,796 square feet building and 58 car parking lot-$1,858,106.00.  Austin said Option 3 was more in line with what county wanted to do.

 

Commissioner Austin mentioned a Resolution that was filed by the City of Newkirk several years ago stating that on certain buildings a permit from the city must be acquired before decisions could be made, the old jail falling under that ordinance.

 

Schieber stated if the jail could be torn down a 40’ x 60’ building could be built for extra space needed at a much lower cost than the remodeling amounts from the architect.

 

Motion was made by Schieber and seconded by Rowe to accept bid from River Ridge Construction on Bid#2011-39, Demolition of Building-$92,000 on the contingency of receiving a permit from the City of Newkirk.  Motion carried:  Schieber, aye; Rowe, aye; Austin, nay.

 

Motion was made by Austin and seconded by Schieber accepting bid from Stolhand Heating and Air Conditioning-$14,298 on Bid#2011-42, Heat & Air Peckham Fire Department, Dist#2 (bid opened 6-13-11).  Stolhand’s was the next low bid and the Fire Department discussed with Commissioner Austin their objectives to use Stolhand.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   Commissioner Rowe discussed the generator at the old jail.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:16 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

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Approved this 27th day of June, 2011.

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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