Monday, June 6, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 6. 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 3, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, Kay County District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director; Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of May 31, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Issues:  Jody Burd, KCDC Director, reported the daily inmate count at 184. 

 

Motion was made by Schieber and seconded by Rowe Tabling Resolution enacting Use Tax for Kay County.  Commissioner Austin said he would like Brian Hermanson, DA, to review before signing.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said he would be attending the 100th year celebration of Oklahoma Department of Transportation (ODOT) in Perry on Wednesday; he said he would also be attending a meeting regarding receiving tax for Dist#8 on Wind Energy Farms.

 

Commissioner Rowe said the bridge on Ferguson Street is almost complete. 

 

Motion was made by Rowe and seconded by Schieber approving Total Lease Agreement Package including 120B Documents for purchase of tractor, Dist#3, from P&K Equipment.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe accepting bid from Sooner Roof Restoration in the amount of $32,063.00 on Bid#2011-41, Roof Repairs (bids opened in May 31, 2011 meeting).  Austin said he accepted Sooner’s bid because the bid included more roof coating than other bids.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving and authorizing Chairman Austin to sign reimbursement claim on Kay County Election Board Salary for May 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving going out for bid for Janitorial Services for Blackwell and Ponca City Kay County Health Department.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving going out for bid for Election Ballots, six month period July-December 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Public Service/Pipeline Crossing Line Installation for Territory Resources, LLC, to construct an oil pipeline and electric beginning at SW4 of SE4 S5 T25N R2E ending NW4 of NE4 of S8 T25N R2E, Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Public Service/Pipeline Crossing Line Installation for Rural Water District#5 to install water line beginning at SW4 of SW4 S21 T29N R3E ending SE4 of SE4 S20 T29N R3E, Dist#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Detention Services Agreement By and Between Muskogee Youth Services and the BOCC at $23.27 per day per child.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No action was taken on Contract between the Kay County Health Department and Laboratory Associates, Inc.  District Attorney Brian Hermanson found a discrepancy in contract amounts (pending new contract).

 

Motion was made by Rowe and seconded by Schieber approving paying ACCO 2011-2012 Workman’s Compensation Insurance Renewal Quotes “Intent to Participate in ACCO-SIF Worker’s Compensation” in one payment – Payment Option One in the amount of $218,668.00, coverage period from July 1, 2011 through June 30, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving ODOT Claim 324a for Engineering Contract#08-LG-125, Project BRO-136(176)CO Job Piece #25645(04) Kay County Bridge 262-$3,850.00 and Certificate and Affidavit, Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit:  Res#10, 11-185, Highway Dist#2-$1,000.00, road crossing; Res#10, 11-185, Highway Dist#3-$500.00 road crossing; Res#10, 11-187, Public Building Authority (PBA)-$890.00, overpayment on floor stripping & finish; Res#10, 11-188, Highway Dist#1-$24,564.99, H3101-94 Washunga Bay Overlay Project FY10-11; Res#10, 11-189, Highway Dist#1-$38,197.04, H3101-92 “O” Street Stimulus Road Project FY10-11; Res#10, 11-190, Highway Dist#1-$47,119.19, H3101-95 Riverview Road Project FY10-11; Res#10, 11-191, Highway Dist#1-$8,630.44, H3101-91 Traders Bend Road Project FY10-11; Res#10, 11-192, Highway Dist#1-$64,621.02, H3101-84 Blue Star Road Project FY10-10 & interest; Res#10, 11-193, Highway Dist#2-$50,000.00, H3102-72 ETR Bridge#227; Res#10, 11-194, Child Abuse Prevention - $105.90.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway, District#2 - $1,000.00; Highway, District#1 - $119,011.66; Public Building Authority (PBA) - $890.00; Highway, District#2 - $50,000.00; County Clerk Lien Fee - $2,298.50; Preservation Fee - $5,090.00; Highway - $49.69; Sheriff’s Service Fee - $25,009.17; Highway, District#1 - $64,621.02; Child Abuse Prevention - $105.90.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  County Clerk Preservation Capital Outlay-$13.40 to Maintenance & Operations (M&O); Highway, District#1 Capital Outlay - $2,463.00 to Lease Purchase; Highway, District#3 Maintenance & Operations - $1,913.63 to Lease Purchase; Highway, District#3 Maintenance & Operations - $2184.00 to Lease Purchase; OSU Extension, General, Contractual Services - $12,000.00 to Capital Outlay.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances.

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 696, Houser Hardware, 527.08, Blanket For Supplies; 697, Kay Office Equipment, 230.23, Blanket For Supplies; 698, Bankers Credit Card Service, 1666.11, Blanket For Supplies; 699, Southwest Paper, 764.08, Blanket For Supplies; 700, ABL Management, 13694.44, Blanket for food; 701, Health Professionals, Ltd, 16671.62, Blanket/Med Health Serv.; 702, Fuelman Of Oklahoma, 336.80, Blanket For Fuel; 703, Fuelman Of Oklahoma, 354.40, Blanket For Fuel; 704, Quality Water Service, 471.75, Blanket for water; 705, AT&T, 552.58, Blanket For Monthly Bill; 706, Quartermaster, 79.87, Supplies; 707, City of Newkirk, 7501.26, electric bill; 708, Cross Oil, 957.00, Fuel; Commissary: 15, Keeler Equipment Sales, 500.00, Grill guard; General: 2255, Valero Short Stops, 33.00, Fuel; 2256, Take Ten Tire, 1362.75, Blanket For Vehicle Maintenance; 2257, Take Ten Tire, 127.10, Blanket For Vehicle Maintenance; 2258, Quality Water Service, 34.75, Blanket for water; 2259, Page Plus Inc., 155.05, Blanket For Paging Service; 2260, Galaxie Business, 27.13, Blanket For Copier Maintenance; 2261, Valero Short Stops, 260.75, Fuel; 2262, Southwest Business                 Products, 2184.12, Office Supplies; 2263, Fleetcor Technologies, 2036.55, Fuel; 2264, Quality Water Service, 34.50, Water; 2265, AT&T,

                459.76, Telephone Service; 2266, Galaxie Business, 80.83, Copier contract; 2267, Quality Water Service, 13.82, Water; 2268, Woelk, Cori, 313.65, Travel; 2269, Klumpp, Larry, 865.68, Travel;

                Health: 355, Southwest Business Products, 31.90, Office Supplies; Highway: 2061, Kelle Oil Company, 1556.89, Fuel; 2062, Mike Redding, 469.00, Blanket; 2063, Owen Auto Supply, 313.21, Parts & supplies; 2064, Total Com Inc., 250.00, Billing; 2065, AT&T, 108.89, Billing; 2066, Brandts, 113.95, Tubing; 2067, River Ridge Construction Llc, 45000.00, Bridge Project; 2068, Beck Farm Equipment Inc., 679.02, Shaft; 2069, Cross Oil, 22355.52, Diesel Fuel; 2070, Austin, Steve, 87.72,

                Travel; 2071, Schieber, Dee, 136.68, Travel; Jail Cash Fund: 156, Leach Paper Co., 346.00, Supplies; Reimburse: 25, UPS Store, 18.43, Shipping & Handling Charg; Serv.Fee: 246, Fisher Tinting, 1915.00, Blanket For Vehicle Maintenance; 247, Van Hoesen, Everette H., 65.28, Mileage

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None. 

 

Motion was made by Schieber and seconded by Rowe Tabling the following six month bid decisions:  Bid#2011-26, Asphalt; Bid#2011-27, Bridge Materials; Bid#2011-28, Lumber; Bid#2011-29, Grader Blade; Bid#2011-30, Concrete; Bid#2011-31, Heavy Equipment Rental; Bid#2011-32, Road Rock; Bid#2011-33, Culvert Pipe; Bid#2011-34, Office Supplies; Bid#2011-35, Janitorial Supplies; Bid#2011-36, Concrete Pour & Finish; Bid#2011-37, Road Striping (traffic marking); Bid#2011-38, Routine Electrical Work.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 10:15 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

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Approved this 13th day of June, 2011.

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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