Tuesday, May 31, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 31 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 27, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, Kay County District Attorney (DA);Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Jody Burd, Kay County Detention Center Director; Larry Klumpp, OSU Extension; Bruce Robinson; Carl Giddens; Jim Stieber; Ray Ball, Kaw Nation; Sheena Walkup, Empire Financial Services of Tulsa, LLC; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of May 23, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Total Lease Agreement Package including 120B Documents for purchase of tractor, Dist#1, from P&K Equipment.  Package included:  Invoice; Exhibit to Equipment Lease-Purchase Agreement No. 1105252 between P&K Equipment and BOCC; Resolution of Governing Body; Opinion of Counsel Information Return for Small Tax-Exempt Governmental Bond Issues, Leases, and Installment Sales; Assignment of Lease Agreement; Acceptance Certificate.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Issues:  Jody Burd, KCDC Director, reported the daily inmate count at 178.

 

Discussion made regarding use tax:  Commissioner Austin said this item was put on Agenda as a request from the Justice Facility Authority (JFA).  Austin said JFA is looking ahead for future funding and said approximately $139,000 would be received each year from the use tax.  He said this is a complimentary tax and citizens would not be paying both the sales tax and the use tax.  He also commented the use tax usually is passed when the sales tax passes.

 

Commissioner Schieber indicated the BOCC should move forward with this matter.

 

Austin said he would speak with David Cummings, JFA Attorney, about wording for a Resolution to pass the use tax.

 

No action was taken on enacting use tax for Kay County.

 

Mary Ramey, Kay County Court Clerk, and Carol Purdy, Kay County Assessor, expressed to BOCC they would like to see someone hired to wash courthouse windows.  Commissioner Rowe said he would call and get quotes for this project. 

 

Motion was made by Schieber and seconded by Rowe approving Detention Services Agreement By and Between Osage County Juvenile Detention Center and the BOCC at $27.05 per day per child.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No action was taken on Contract between the Kay County Health Department and Laboratory Associates, Inc.  District Attorney Brian Hermanson found a discrepancy in contract amounts. 

 

Motion was made by Schieber and seconded by Rowe approving Contract between the Kay County Health Department and Becky Wolfe.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Renewal of Cooperative Agreement between U.S. Department of Agriculture APHIS-Wildlife Service’s Oklahoma Department of Agriculture, Food & Forestry.  The amount is $2,400.00 to be divided equally with Dist#1, 2, and 3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Agreement between BOCC and Union State Bank with remote terminal capabilities in the Assessor’s office.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said he would be attending a retreat in Oklahoma City to discuss audits and budgets with the CED and ACCO Board.

 

Commissioner Rowe said work will begin on Bridge 76 and base is done on “O” Street. 

 

Motion was made by Austin and seconded by Rowe approving rebidding Bid#2011-24-Heat & Air Peckham Fire Department, Dist#2.  Austin explained electrical portion was included in first bid and the Fire Department thinks they can get the electrical donated; this bid does not include the electrical portion.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Application for Permit, Permit#11-14, for installation of one road crossing for an IACX Energy LLC low pressure, 4” diameter natural gas gathering polyethylene pipeline; proposed pipeline will enter the far east edge of Hardy Lane at the intersection of Hardy Land and River Road, beginning in the SW4 of 23 and proceeding westward into the SW4 of 22 of T27N R4E.  The line will remain just north of the intersection crossing Hardy Lane from east to west.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe noting the following April 2011 Monthly Reports:  Sheriff.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit:  Res#10, 11-183, Highway Dist#2-$500.00, road crossing permit.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances.

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 693, American Telephone Inc., 59.00, Repairs; 694, Quill, 310.49, Supplies; 695, Auto Glass Center, 270.89, Repairs; CSSP: 1, OK Court Services Inc, 1000.00, Community Service Coordinator; General: 2221, Houser Hardware, 10.98, Blanket For Supplies; 2222, Caskey Pest Control, 52.00, Pest Control; 2223, Walmart Community, 270.18, Blanket For Supplies; 2224, Staples, 143.50, Blanket For Supplies; 2225, Ponca City News, 1207.30, Publication; 2226, Fleetcor Technologies, 1718.11, Blanket For Vehicle Maintenance; 2227, J & P Supply, 80.74, Disinfectant; 2228, American Telephone Inc., 224.00, Telephone Repair; 2229, J & P Supply, 343.13, Cups; 2230, OSU-UML, 112.50, Labor; 2231, J & P Supply, 219.16, AIR FRESHNER; 2232, O.M.E. Corporation, 67.20, Labels; 2233, Kellpro Computer, 314.22, Equipment; 2234, Voss Lighting, 36.84, Light bulbs; 2235, J & P Supply, 160.25, Disinfectant; 2236, Fleetcor Technologies, 1534.56, Fuel; 2237, Holts Toner Source, 160.00, Ink Cartridges; 2238, Holts Toner Source, 72.00, Ink Cartridge; 2239, Younger-Holmes Electrical Contractors, 232.12, Electrical Work; 2240, Southwest Business Products, 398.40, Chairs; 2241, OK Natural Gas, 255.80, Billing; 2242, STC, 214.00, Copier Maintenance Agree.; 2243, Clearwater Enterprises, 986.19, Billing; 2244, J & P Supply, 199.13, Paper towels; 2245, Kay Office Equipment, 225.72, Maintenance Agree.; 2246, Kay County, 29408.36, Auto & Tort Liability Ins; 2247, Ford Refrigeration Service, 1125.00, Service call; 2248, Allegiance Communications, 27.45, Monthly Service; 2249, City of Newkirk, 4887.04, Billing; 2250, AT&T, 594.87, Billing; 2251, AT&T, 183.88, Billing; 2252, Eastman National Bank, 2044.29, Land Purchase Payments; 2253, OK Court Services Inc, 1000.00, Community Service Coordinator; 2254, Pitney Bowes Inc, 132.00, Postage Rate Change Card; Health: 348, J & P Supply, 182.61, Paper Products; 349, Medibadge Inc., 104.54, Stickers; 350, Ponca City Utility Authority, 1097.91,Electric Usage; 351, ANCO Services, 2010.00, JANITORIAL SERVICE; 352, Ok. State Dept. of Health, 29515.01, Payroll; 353, Ponca City News, 84.00, Subscription; 354, STC, 72.00, Monthly copier maint.; Highway: 2027, Newkirk Auto Parts, 991.45, Parts & supplies; 2028, JADs Cleaning, 250.00, Blanket; 2029, G & B Auto, 190.00, Tire repairs; 2030, Cintas Corporation Loc, 594.67, Uniform Rental & Cleaning; 2031, Kelle Oil Company, 355.00, Supplies; 2032, Don Caughlin, 499.00, Sand; 2033, North Central Rebuilders, 236.00, Alternator Repair; 2034, Munn Supply Inc., 420.70, Cylinder Rental; 2035, Grant County Rock Quarry, 4657.39, Road rock; 2036, AMC Urgent Care Plus, 75.00, Drug screening; 2037, Ponca City Publishing Co. Inc, 36.00, Billing; 2038, Grant County Dist #3, 5439.41, Crusher Run; 2039, Younger-Holmes Electrical Contractors, 1511.50, Ballasts; 2040, John Deere Credit, 1904.75, Lease Purchase Payment; 2041, John Deere Credit, 1801.73, Lease Purchase Payment; 2042, Bkl Incorporated, 20000.00, Engineering; 2043, Phoenix Enterprises, 1309.00, Chemicals; 2044, Evans & Associates, 19854.09, Asphalt; 2045, T & W Tire, 2882.16, Tires; 2046, Action Truck Parts, 43.91, Parts; 2047, Helena Chemical, 116.50, Pramitol; 2048, Jayhawk Crane LLC, 300.00, Wire Rope; 2049, Staples, 14.54, Flash Drive; 2050, Keeler Equipment Sales, 1595.00, Truck Bed; 2051, Ponca City Utility Authority, 432.82, Billing; 2052, T & W Tire, 3022.08, Tire; 2053, Schieber, Dee, 273.36, Travel Expenses; 2054, Owen Auto Supply, 212.31, Filters; 2055, Action Truck Parts, 73.85, Parts; 2056, Centerpoint Energy Arkla, 94.96, Billing; 2057, Farmers Coop, 67.65, Glyphos; 2058, Power Plan, 85.85, Washer; 2059, Kelle Oil Company, 378.54, Disposal; 2060, OK Natural Gas, 107.24, Billing; Jail Cash Fund: 155, Ross, Tom, 243.00, Juvenile Transports;                 LEPC Grant Cash Fund: 8, Ramey Price Cutter Supermarkets, 117.50, Refreshments; PBA: 31, Heritage Roofing Systems Of Ok Inc, 225.00, Service call; 32, Bagg, Jack, 800.00, Maintenance; Preservation Fee: 8, Kellpro Computer, 8366.00, Computer & printer; Serv.Fee: 240, Westside Animal Clinic LLC, 30.25, Blanket For Food/Med  K-9 Ambose; 241, Westside Animal Clinic LLC, 261.57, Blanket For Food/Med  K-9 Ambose; 242, Hudiburg Auto Group, 25828.00, Vehicle; 243, Secretary of State, 10.00, Notary application fee; 244, K-9

                Guardian Inc, 2149.00, Cage Insert And Door Popper; 245, Baker, Johnny F, 981.00, Juvenile Transports; Drug Court: 84, Redwood Biotech, 353.00, Supplies; 85, Ball Trophy & Engraving Co., 37.00, Plaques; 86, Gold-N-Treasures, 51.84, Key rings

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None. 

 

No report was given by Tiffany Davis, Oklahoma Court Services, presenting number of community service hour’s defendants are working and illustration of projects.

 

Bids were opened as follows:

 

Bid#2011-39, Demolition of Building (old jail):  River Ridge Construction, LLC-$92,000.00; M & M Wrecking, Inc.-$122,026.00; J & C Contracting LLC-$196,900.00; DT Specialized Services, Inc.-$97,000.00.

 

Motion was made by Rowe and seconded by Schieber to Table for three weeks Bid#2011-39-Demolition of Building (old jail).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Bid#2011-40, Used Semi Truck, Dist#1:  No bids were received from Yellowhouse Machinery Co., Warren Cat, Kirby-Smith Machinery, Inc., Van Keppel Company and C. L. Boyd Company; Cummins Equipment-$68,890.43.

 

Motion was made by Schieber and seconded by Rowe to accept the only bid received on Bid#2011-41, Used Semi Truck, Dist#1 from Cummins Equipment in the amount of $68,890.43.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Bid#2011-41, Roof Repairs, Dist#2:  Jeffries Waterproofing-$50,685.00; Arbuckle Roofing & Contracting-$79,858.00; Sooner Roof Restoration-$32,063.00; Washington Roofing-$30,954.00; Mid-South Roofing-$53,653.00.

 

Motion was made by Austin and seconded by Rowe to Table Bid#2011-41, Roof Repairs, Dist#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:08 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

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Approved this 6th day of June, 2011.

 

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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