Monday, May 23, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 23 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 20, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Jennifer Layton, Kay County First Assistant District Attorney (ADA);Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center Deputy Director; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board Secretary; Cheryl Howard, Kay County Election Board office; Dale Oard, Blackwell; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of May 16, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Oklahoma Juvenile Affairs claim for April 2011 in the amount of $2,865.60.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Julia Curry and Tiffany Davis with Oklahoma Court Services presented the BOCC with a Kay County Community Services Proposal.  BOCC asked several questions regarding how the program would work and how inmates could be utilized in program.  Ms. Curry explained it as a work-release type of program.  Commissioner Austin said he wanted to make sure the Judges were in support of this program and wanted more questions answered before making any decisions.  He asked Ms. Curry to have questions answered and then revisit the issue by the end of June for budgeting purposes.

 

No action was taken on Kay County Community Services Proposal.

 

Larry Klumpp, OSU Extension Agent, told BOCC the Kay County Fair Board had new board members and members are very active.  He said the Free Fair Board and the Kay County Junior Livestock Show Board are in favor of the Fair Board taking over the Kay County Junior Livestock Show and would like to have the BOCC blessings.

 

Motion was made by Schieber and seconded by Rowe giving consent for the Kay County Fair Board to take over the Kay County Junior Livestock Show.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Larry Klumpp, OSU Extension Agent, told BOCC that Lindsey Grace from Ponca City has been hired as a new employee in the OSU Extension office and would report to work mid-August.  He also noted the office would be upgrading computers.

 

Klumpp presented the BOCC with OSU Training Videos on County Government:  Government Closest to the People and noted Kay County Excise Board members and Kay County Clerk were in the video. 

 

Motion was made by Rowe and seconded by Schieber approving Contract for Labor to maintain grass and trees on property owned by Kay County.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Issues:  Harold Hughs, KCDC Deputy Director, reported the weekend inmate count at 181, this morning the count was down to 176, with 32 in DOC. 

 

Motion was made by Schieber and seconded by Rowe approving Contract with Texas County & Kay County for Services at Texas County Juvenile Detention Center at $29.36 per day per child.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said the State CED meeting would be this Wednesday in Alva and discussion would be made regarding FEMA disclaimers.

 

Commissioner Rowe said Evans has begun laying asphalt on “O” Street.  Rowe thanked Commissioner Austin for recently helping out with driving pilings on his bridge project and noted he would have another bridge closing. 

 

Motion was made by Rowe and seconded by Schieber approving CED#8 Pony Truss Replacement Fund Materials Request Form, Project 36N3210E0110001 Bitter Creek, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber acknowledging recommendation from CED#8 to close Bridge No. 36E0080N3180006, NBI 11529 ID 033, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Interlocal Cooperation Agreement between BOCC and the City of Ponca City for “Reconstruction and Widening of Waverly Street, Sykes Boulevard to Hubbard Road.”  Schieber said the county would be responsible for all funds required for construction of the project including maintenance after acceptance of the project.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Application for Permit, Permit#11-13, for installation of a four inch steel pipeline, line will be bored and pipeline will carry natural gas, pipeline will cross between the SE 4 S31 T25N R1E and the SW 4 S32 T25N R1E (Mustang Gas Products, LLC), Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No action was taken on Application for Permit, Permit#11-14, for installation of one road crossing for an IACX Energy LLC low pressure, 4” diameter natural gas gathering polyethylene pipeline; proposed pipeline will enter the far east edge of Hardy Lane at the intersection of Hardy Land and River Road, beginning in the SW4 of 23 and proceeding westward into the SW4 of 22 of T27N R4E.  The line will remain just north of the intersection crossing Hardy Lane from east to west. 

 

Motion was made by Austin and seconded by Rowe rejecting bids on Bid#2011-24, Heat & Air Peckham Fire Department, Dist#2 (opened in BOCC meeting on 5-16-11).  Austin said the lowest bid came in at $18,654.00 and the REAP Grant received by Fire Department was for $15,000.00, so rejecting at this point.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe noting the following April 2011 Monthly Reports:  Public Health.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Resolution No. 10, 11-184, determining Dist#2, Bridge 227 be placed on the Kay County Amended Five Year Plan to be built during calendar year 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit:  Res#10, 11-182, Highway Dist#2-$21,882.69, for repairs to D#2 shop roof from storm on 4-14-11.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$230,653.23; D#1-$76,884.41; D#2-$76,884.41; D#3-$76,884.41; Highway Dist#2-$21,882.69; Highway Dist#2-$500.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Transfer of Appropriations:  CBRI 105C-$9,900.00 to Highway Dist#3 Maintenance & Operations (M&O); Sheriff Travel-$4,502.12 to  M&O; Sheriff Training Donations-$2,732.22 to M&O.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

There were no unscheduled public appearances.

 

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 631, Fuelman Of Oklahoma, 249.16, Blanket For Fuel; 632, Pemberton Chevrolet, 27.36, Maintenance; 633, Advanced Filing Systems, 6402.23, File Cabinet; 634, AT&T, 364.91, Router; 635, OK Natural Gas, 2283.89, Monthly Service; General: 2108, Chief Supply, 219.17, Lights; 2109, Houser Hardware, 199.86, Supplies; 2110, Southwest Business Products, 291.20, OFFICE SUPPLIES; 2111, Courtyard Marriott, 82.00, Hotel Accomadations; 2112, Merrifield Office Supply, 548.00, Office Supplies; 2113, Southwest Business Products, 361.99, Office Supplies; 2114, AT&T Mobility, 10.32, Billing; Health: 337, Language Line Services, 273.96, Billing; 338, Carol Rickards, 181.25, Nursing; 339, City of Blackwell, 430.80, Billing; 340,

                Walker Companies, 108.50, Notary Renewal; 341, Ok. State Dept. of Health, 40280.91, Payroll; 342, AT&T, 169.34, Billing; 343, AT&T, 246.22, Billing; 344, AT&T Mobility, 232.73, Billing; 345, STC, 36.00, Copier Maintenance Agree.; 346, Four Seasons Lawn Care, 35.00, Lawn Care;

                347, AT&T, 126.29, Billing; Highway: 1919, Mike Redding, 372.00, Shale; 1920, Evans & Associates, 2862.00, Road project; 1921, Hilton Garden Inn Norman, 77.00, Acco lodging; 1922, Kellpro Computer, 2912.00, Computer; 1923, Kelle Oil Company, 330.00, Supplies; 1924, River Ridge Construction Llc, 35057.66, Road project; 1925, Evans & Associates, 87072.43, Road project; 1926, Kay Office Equipment, 690.00, Maintenance Agree.; 1927, Ink Technologies LLC, 196.00, Toner; 1928, K & O Construction, 93.00, Bands; 1929, Circuit Engineering District #8, 565.75, Posts; 1930, Sunbelt Equipment & Supply, 85815.98, Bridge Materials; 1931,

                Dub Ross Co. Inc., 5929.84, Pipe; 1932, Power Plan, 871.52, Wheel Spee; 1933, Tinhorns Unlimited Inc., 3708.00, Pipe; 1934, Kelle Oil Company, 1164.00, Diesel Fuel; 1935, Brandts, 259.98, Sprayers; 1936, Blackwell Coop, 194.85, Herbicide; 1937, Munn Supply Inc., 198.52, Welding supplies; 1938, Cross Oil, 10909.97, Fuel; 1939, Lam Communications, 655.50, Radio Equipment; 1940, Okla. Corporation Commission, 25.00, Tank Fees; 1941, Sunbelt Equipment & Supply, 17963.79, Bridge Materials; 1942, Okla. Corporation Commission, 25.00, Registration; 1943, Blackwell Equipment, 358.55, Parts; 1944, BDF Enterprises LTD, 91.90, Filter Service; 1945, AT&T, 64.43, Billing; 1946, Action Truck Parts, 267.45, Parts; 1947, Kellpro Computer, 30.00, Software; 1948, AT&T, 114.70, Billing; 1949, Farm Plan, 52.76, Parts; 1950, Circuit Engineering District #8, 1554.00, Signs; 1951, Zee Medical Inc., 111.95, Medical Supplies; 1952, Circuit Engineering District #8, 201.00, Signs; 1953, Circuit Engineering District #8, 9900.00, Bridge Project; 1954, AT&T, 117.39, Billing; 1955, AT&T, 142.49, Monthly Service; 1956, Farm Plan, 65.95, Seal Kit For JD Mower; 1957, OK Natural Gas, 35.43, Gas service; 1958, City of Blackwell, 450.11, Electric for Blackwell; 1959, A & E Satellites, 110.00, Satellite service; 1960, Austin, Steve, 86.70, Mileage; 1961, Schieber, Dee, 179.52, Mileage; 1962, Kelle Oil Company, 824.87, Tire Mount & Repair; 1963, Rick's Service Center & Discount Tire, 35.00, Tire repair; Jail Cash Fund: 152, Pottawatomie Co. Juv. Ctr., 117.56, Juvenile Detention; PBA: 30, Caskey Pest Control, 44.00, Pest Control; PBA HEALTH: 11, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 227, AT&T, 451.16, Billing; 228, Oklahoma Tax Commission, 30.00, Tag For 2011 Tahoe; Drug Court: 81, Ross, Philip A, 75.32, Reimbursement; 82, Dilbeck, Brenda, 128.52, Mileage; 83, US Cellular, 109.99, Monthly Service

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Austin and seconded by Schieber to accept the only bid received from Lam Communications, Inc. in the amount of $13,093.95 on Bid#2011-25, Radio Equipment, Dale Township Fire District, Dist#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:08 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

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Approved this 31st day of May, 2011.

 

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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