Monday, May 16, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 16, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 13, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, Kay County District Attorney (DA);Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of May 9, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Julia McCurry and Tiffany Davis with Oklahoma Court Services presented the BOCC with a Kay County Community Services Proposal.  McCurry said the money the program receives does not cover the cost of what is done.  She said she would like to have a website and she would like to see the community better educated on what they do.  McCurry said they would like to mold a program specifically for Kay County and enclosed three different proposals for the BOCC to consider.

 

Motion was made by Schieber and seconded by Rowe Tabling the Kay County Community Service Proposal for further review.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count at 168 with nine booking in this a.m.; Van Hoesen thought there were around 39 in DOC.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said the CED meeting would be this Wednesday in Alva.  He said crew has started mowing ditches on roads leading to the cemetery.

 

Commissioner Rowe said Evans would begin laying asphalt on “O” Street today.

 

Commissioner Austin said Evans & Associate would begin asphalting Bear Creek and River Road tomorrow. 

 

Motion was made by Austin and seconded by Rowe approving Resolution No. 10, 11-181 to amend Kay County’s Five Year Plan SB 1288 for road and bridge construction.  Austin said this is a bridge closed by CED that has a lot of traffic; he said they will build it this year and be reimbursed next year.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Emergency & Transportation Revolving Fund Program Bridge Application Form, Dist#2 on Bridge 227 on “S” Street.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Contract Agreement with Emergency & Transportation Revolving, ETR Fund for $50,000.00, Dist#2, Bridge 227 funding.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving to go out on bid for trucks, Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving to go out on bid to repair roof on County Barn, Dist#2.  Austin said roof was damaged in the hail storm; Austin spoke with Association of County Commissioners of Oklahoma (ACCO) and adjustor said roof needed replaced.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Agreement By and Between Kay County Health Department and Ferguson Lawn Care, $125.00 per service date.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Detention Services Agreement By and Between ROCMND Youth Services, Inc. and the Kay County BOCC, $17.02 per day per child.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber Tabling Application for Permit, Permit#11-13, for installation of a four inch steel pipeline, line will be bored and pipeline will carry natural gas, pipeline will cross between the SE 4 S31 T25N R1E and the SW 4 S32 T25N R1E (Mustang Gas Products, LLC), Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe noting the following April 2011 Monthly Reports:  Court Clerk; Election Board.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#10, 11-180, County Clerk, Power Shred 410 Model, junked.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit:  Res#10, 11-174, Highway Dist#3-$2,920.45, sale of scrap metals; Res#10, 11-176, Public Building Authority (PBA)-$1,408.84, May 2011 Rent; Res#10, 11-177, Highway Dist#3-$500.00, Road Crossing Permit; Res#10, 11-178, Highway Dist#1-$89,934.43, BIA Funds H3101-91; Res#10, 11-179, Highway Dist#1-$35,057.66, BIA Funds H3101-93 Fountain Road Phase II FY10-11.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway Dist#1-$89,934.43; Highway Dist#1-$141.09; Highway Dist#1-$35,057.66; Highway Dist#3-$2,920.45; Highway Dist#3-$500.00; CBRI 105C-$23,757.14; CBRI 105C-$326.59; PBA-$1,408.84; PBA Health-$557.94; County Improvement-$0.85.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  Highway Dist#1 Maintenance & Operations (M&O)-$512.00 to Personal Service; Highway Dist#1 Fountain Road Phase II-$18,125.90 to M&O; CBRI M&O-$20,000.00 to Dist#1 M&O; Sheriff Personal-$23,619.14 & Part-time-$92.60 Totaling $23,711.74 to Overtime-$1002.97 & M&O-$22,708.77; Sheriff Capital Outlay-$3,500.00 to Contract-$2,500.00 & Travel-$1,000.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

There were no unscheduled public appearances.

 

Motion was made by Rowe and seconded by Schieber approving Payroll with warrants to be released on May 31, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 625, Quality Water Service, 576.50, Water; 626, Verizon, 285.13, Blanket; 627, Houser Hardware, 396.31, Blanket; 628, ABL Management, 4189.40, Blanket; 629, ABL Management, 17092.61, Blanket For Inmate Meals; 630, Fuelman Of Oklahoma, 335.73, Blanket For Fuel; General: 2093, Bankers Credit Card Service, 388.11, Blanket for out of county; 2094, Quality Water Service, 71.50, Blanket for water; 2095, OK Dept. of Public Safety, 350.00, Blanket For Teletype Fee; 2096, Fleetcor Technologies, 1372.12, Blanket For Vehicle Maintenance; 2097, G & B Auto, 19.00, Fuel; 2098, ThyssenKrupp Elevator, 467.00, Elevator Maintenance; 2099, Quality Water Service, 31.00, Water; 2100, Quality Water Service, 41.50, Water; 2101, Southwest Business Products, 192.40, Office Supplies; 2102, Merrifield Office Supply, 259.75, Office Supplies; 2103, Quality Water Service, 36.80, Water; 2104, Allegiance Communications, 27.45, Service; 2105, USA Mobility Wireless, 188.01, Pager Service; 2106, Osage County Det. Center, 1812.35, Juvenile Detention; 2107, Craig Co. Detention Center, 85.10, Juvenile Detention; Health: 325, Walmart Community BRC, 430.40, Supplies; 326, Blackwell Journal Tribune, 201.60, Advertising; 327, Southwest Business Products, 276.62, Envelopes; 328, Moore Medical Corp., 292.26, Medical Supplies; 329, Riverside Publishing, 1468.50, Forms; 330, KaplanEarly Learning Co, 213.78, Forms; 331, Fairfield Inn, 74.67, Lodging; 332, Rose Ann McChristian, 81.60, Travel; 333, Centerpoint Energy Arkla, 131.62, Billing; 334, OK Natural Gas, 170.06, Billing; 335, AT&T, 471.02, Billing; 336, US Postage Service, 1000.00, Postage; Highway: 1893, Action Truck Parts, 494.86, Parts; 1894, Southwest Truck Parts, 465.86, Parts & supplies; 1895, Pioneer Hydraulics, 127.41, Blanket; 1896, G & B Auto, 200.00, Tire repairs; 1897, Quality Water Service, 36.70, Water; 1898, Action Truck Parts, 498.97, Blanket for parts; 1899, Cooper Creek Manufacturing Inc, 49950.00, Grant Fund; 1900, Sober Brothers, 1021.03, Native Material; 1901, APAC-Central Inc, 1343.28, Crusher Run; 1902, Munn Supply Inc., 30.36, Welding supplies; 1903, Saddleback Inn, 82.00, Lodging; 1904, Munn Supply Inc., 18.57, Welding supplies; 1905, Rays Used Equipment, 375.00, Parts; 1906, Grant County Dist #3, 5485.04, Crusher Run; 1907, Circuit Engineering District #8, 25000.00, TRUCK; 1908, Schieber, Dee, 136.68, Mileage; 1909, T & W Tire, 3340.90, Tires; 1910, Ponca City Publishing Co. Inc, 108.00, Internet Service; 1911, Farmers Coop, 394.60, Herbicide; 1912, Munn Supply Inc., 180.30, Supplies; 1913, Rick's Service Center & Discount Tire, 35.00, Tire repair; 1914, Rural Water District #3, 40.99, Billing; 1915, City Of Tonkawa, 42.00, Water; 1916, River Ridge Construction Llc, 6551.00, Concrete; 1917, Pioneer Hydraulics, 128.81, Adapters; 1918, Kay Electric Cooperative, 350.08, Billing; Jail Cash Fund: 150, Okla. Juvenile Justice SVCS, 1395.60, Blanket For Juvenile Detentions; 151, Texas County Juv. Det. Center, 88.08, Juvenile Detention; Serv.Fee: 226, Ponca City News, 6.75, Ad

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Austin and seconded by Schieber to Table Bid#2011-24, Heat & Air for Peckham Fire Department, Dist#2.  Bids opened as follows:  Colwell Heat & Air-$22,568.00; Harris Heat & Air-$19,750.00; Crouch’s Heating & Cooling-$18,654.00.  Austin said this is a REAP Grant and will let Peckham Fire Department decide who they want to choose.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:08 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

*************************************

 

Approved this 23rd day of May, 2011.

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

****************************************