Monday, May 9, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 9, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 6, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Cheryl Howard, Kay County Election Board; Karen Dye, Newkirk; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Schieber and seconded by Rowe approving regular meeting minutes of May 2, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count around 160-165.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said Donnie Head, CED No. 8 Program Manager, would be in Kay County today.

 

Commissioner Austin said Bear Creek Road Project should be finished by Wednesday if the weather holds out and then Evans would begin asphalting.

 

Commissioner Rowe said work will begin on bridge on “O” Street Project and doing asphalt.

 

Motion was made by Rowe and seconded by Schieber approving and authorizing Chairman Austin to sign Homeland Security Grant for Kay County Sheriff Department.  Undersheriff Kelley said this grant will be used to update communications and install computers in patrol cars that will tie into Homeland Security.  Kelley said the total amount of the grant was $190,000.00; the grant will be split with Ponca City and Kay County will receive $95,000.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving going out on bid to demolish the old jail. 

 

The following comments were made before the motion was made to go out on bid to demolish the old jail:

 

Commissioner Austin said he had spoken with Troy Lewis, Architect, regarding the old jail building and Lewis told him the cost for the estimates would be around $5,000.00. 

 

Karen Dye, Newkirk citizen, commented the building is not hurting anything by just sitting there and there should not be such a rush to tear it down.  She said county government is growing and the building may need to be utilized in the future.  Dye presented the BOCC with Newkirk Herald Journal poll results regarding what the citizens would like to see happen to the old county jail.  The majority of the votes were to leave it for possible future use and/or to use for county office space.

 

Commissioner Rowe said the longer the building sits empty the more damaging.

 

Commissioner Schieber said he believed it would be cheaper to tear it down and build a new building. 

 

Motion was made by Rowe and seconded by Schieber approving going out on bid to demolish the old jail.  Motion carried:  Schieber, aye; Rowe, aye; Austin, nay. 

 

Motion was made by Austin and seconded by Rowe approving to go out on bid for Dale Township Fire Department to purchase 16 channel radios.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

No action was taken on Kay County Community Service Proposal. 

 

Motion was made by Schieber and seconded by Rowe approving Contract By and Between Canadian County Juvenile Detention Center and Kay County, $19.31 per child per day.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Detention Services Agreement By and Between Sac and Fox Nation and the BOCC, $21.11 per child per day.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving reimbursement claim on Kay County Election Board Salary for April 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

BOCC acknowledged Oath of Office for Cheryl Howard, Kay County Election Board.  Carol Kellum, Kay County Election Board Secretary is retiring effective June 1, 2011, and Cheryl Howard’s appointment will be effective June 1, 2011. 

 

Motion was made by Schieber and seconded by Rowe noting the following April 2011 Monthly Reports:  Assessor; County Clerk; Court Clerk – Blackwell, Newkirk, Ponca City; Treasurer.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit:  Res#10, 11-173, Highway Dist#2-$12,500.00, River Road Project; Res#10, 11-175, Highway Dist#2-$100,000; Dist#3-$95,000.00, ETR.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$63.81, D#1-$21.27; D#2-$21.27; D#3-$21.27; Highway Dist#2-$12,500.00; Highway Dist#2-$100,000.00; Highway Dist#3-$95,000.00; County Clerk Lien Fee-$1,785.50; Preservation Fee-$4,690.00; Treasurer Mortgage Certification-$395.00; Visual Inspection Reimbursement-$854.01.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  Treasurer Part-time-$390.55, Travel-$59.17, Maintenance & Operations (M&O)-$130.28-Totaling $580.00-Personal Services, approved in meeting on May 2, 2011.  NOTE:  Part-time amount changed from $390.55 to $320.55; M&O amount changed from $130.28 to $200.28; the total amount of the transfer did not change.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

There were no unscheduled public appearances.

 

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 619, Farha Wholesale Co., 2931.32, Supplies; 620, Bankers Credit Card Services, 1721.87, Supplies; 621, Southwest Paper, 474.70, Blanket/Jail Supplies; 622, Fuelman Of Oklahoma, 317.72, Blanket For Fuel; 623, Quartermaster, 2309.48, Supplies; 624, Pioneer Fire And Safety, 200.00, Maintenance; Cert.Fee: 5, Sheraton Hotel, 82.00, Lodging;

                General: 2054, Kay County, 129.00, Workers Comp; 2055, Cintas Corporation Loc, 103.81, Linen Service; 2056, Houser Hardware, 315.42, Supplies; 2057, Caskey Pest Control, 52.00, Pest Control; 2058, Ponca City News, 49.80, Publication; 2059, Rogers Oil Co., 143.51, Fuel; 2060, Cain's Lawn Care, 400.00, Lawn Care; 2061, Galaxie Business, 19.50, Blanket For Copier Maintenance; 2062, Page Plus Inc., 155.05, Blanket For Paging Service; 2063, Fuelman Of Oklahoma, 2000.00, Vehicle Maintenance; 2064, Ponca City News, 488.80, Publication; 2065, Burkes Wrecker Service, 1608.00, Blanket For Vehicle Maintenance; 2066, Hewlett Packard, 2351.48, Software; 2067, Sheraton Hotel, 328.00, Lodging; 2068, Merrifield Office Supply, 335.00, Copy Paper; 2069, Merrifield Office Supply, 33.50, Copy Paper; 2070, Kay Office Equipment, 335.00, Fax machine; 2071, American Telephone, 65.00, Phone Service; 2072, Kay Office Equipment, 335.00, Fax machine; 2073, OK Natural Gas, 365.73, Billing; 2074, Clearwater Enterprises, 1664.00, Billing; 2075, DA Council, 20000.00, Payroll; 2076, Merrifield Office Supply, 52.30, Office Supplies; 2077, Southwest Business Products, 153.63, Office Supplies; 2078, Merrifield Office Supply, 150.00, Office Equipment; 2079, City of Newkirk, 6488.02, Billing; 2080, AT&T, 760.30, Billing; 2081, Allegiance Communications, 27.45, Billing; 2082, Galaxie Business, 84.84, Copier contract; 2083, Quality Water Service, 13.32, Water; 2084, Quality Water Service, 38.25, Water; 2085, Quality Water Service, 25.45, Water & Cooler Rent; 2086, AT&T, 183.88, Billing; 2087, Fleetcor Technologies, 408.32, Fuel; 2088, Secretary of State, 25.00, Notary

                fee; 2089, Zee Medical Inc., 77.95, Medical Supplies; 2090, Eastern Okla Youth Services, 720.75, Juvenile Detention; 2091, Eastman               National Bank, 2044.29, Payment; 2092, Ok Cooperative Extension Service, 2274.00, Contractual Services; Health: 317, Tonkawa News, 30.00, Subscription; 318, Ok. State Dept. of Health, 31839.10, Payroll; 319, STC, 54.00, Copier contract; 320, STC, 79.26, Copier contract; 321, Richards, Mary, 40.80, Travel; 322, Bobby Johnson, 20.40, Travel; 323, June Fetters, 40.80, Travel; 324, Bonnie Luis, 30.60, Travel; Highway: 1846, Kay County, 3690.00, Workers Comp; 1847, Kay County, 3911.00, Workers Comp; 1848, Kay County, 4387.00, Workers Comp; 1849, Blackwell True Value Hardware, 61.15, Misc Supplies; 1850, Farm Plan, 247.08, Supplies; 1851, Blackwell Auto Parts, 214.84, Blanket For Supplies; 1852, Owen Auto Supply, 182.91, Blanket; 1853, Kelle Oil Company, 383.50, Supplies; 1854, Brandts, 228.41, Misc Supplies; 1855, O Reilly Automotive Inc., 270.85, Blanket For Supplies; 1856, Action Truck Parts, 498.92, Parts; 1857, Cintas Corporation Loc, 742.65, Uniform Rental & Cleaning; 1858, Kelle Oil Company, 1910.62, Fuel; 1859, Hilton Garden Inn Norman, 231.00, Lodging; 1860, Evans & Associates, 14223.11, Fountain Rd Phase II; 1861, Grant County Dist #3, 5243.26, Crusher Run; 1862, Berry Tractor & Equipment, 10333.06, Repairs; 1863, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1864, Total Com Inc., 250.00, Billing; 1865, AT&T, 108.89, Billing; 1866, John Deere Credit, 1904.75, Lease Purchase Payment; 1867, Starr Lumber Co., 18.80, Cement; 1868, Take Ten Tire, 80.00, Tire repair; 1869, American Telephone, 90.00, Phone repairs; 1870, Power Plan, 704.07, Parts; 1871, Hughes Lumber, 34.32, Lumber; 1872, Action Truck Parts, 1018.36, Parts; 1873, Southwest Truck Parts, 1283.60, Parts; 1874, OK Natural Gas, 88.27, Billing; 1875, Wilkins Okla. Truck Supply, 11.29, Parts; 1876, Starr Lumber Co., 39.98, Concrete; 1877, G & C CONCRETE CO, 1700.00, Concrete; 1878, Lam Communications, 767.50, RADIO & ACCESSORIES; 1879, OK Natural Gas, 124.74, Billing; 1880, Zee Medical Inc., 39.55, Medical Supplies; 1881, OK State Auditor & Inspector, 766.18, Audit Expense; 1882, ChemCan Services, 165.00, Sewer Repair; 1883, Budget Pest Control, 193.00, Pest Control; 1884, Eastman National Bank, 1239.73, Lease Purchase Payment; 1885, Security National Bank, 6726.43, Lease Purchase Payment; 1886, Caterpillar Financial Services Corp, 4317.12, Lease Purchase Payment; 1887, Eastman National Bank, 2802.08, Lease Purchase Payment; 1888, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1889, Security National Bank, 8119.84, Lease Purchase Payment; 1890, Welch State Bank, 1448.00, Lease Purchase Payment; 1891, Postmaster, 17.60, Postage Stamps;    Lien Fee: 55, STC, 214.00, Copier contract; 56, Kay County, 5.00, Workers Comp; PBA: 29, Cain's Lawn Care, 175.00, Lawn Care; Reimburse: 24, AT&T, 145.15, Phone bill;

                Serv.Fee: 222, Take Ten Tire, 542.94, Vehicle Maintenance; 223, Applied Concepts, 472.95, Radio Equipment; 224, Security Transport Services, 1575.20, Transport Prisoner; 225, McVay Outfitters, 89.95, Boots; Drug Court: 78, Staples, 109.99, Office Supplies; 79, Staples, 36.99, Ink Cartridge; 80, OK Court Services Inc, 5084.44, Coordinator & Administrator Fees

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Bid opening on Bid#2011-23-Bridge, Dist#3 was opened in last week’s meeting and should not have been on the agenda for May 9, 2011.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 9:50 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

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Approved this 16th day of May, 2011.

 

 

 

 

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

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