Monday, April 18, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 18, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 15, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Larry Klumpp, OSU Extension; Everette Van Hoesen, Kay County Sheriff; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of April 11, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Issues:  Sheriff Van Hoesen reported daily inmate count of 140.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber mentioned Strategic Planning Committee would be Tuesday at ACCO in Oklahoma City and Wednesday, CED meeting in Alva.

 

Commissioner Austin talked about cutting down hill on Bear Creek Road and Marmik Oil Company’s involvement.

 

Commissioner Rowe said “O” and 44th Street are still closed and he gave updates in Dist#3.

 

Motion was made by Rowe and seconded by Schieber approving going out to bid for bridge work on four bridges in Dist#3.  Rowe said Ferguson, 44th Street and two bridges south on Fountain Road is where the bridge work would take place.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving ODOT Form 324a & Kay Electric Cooperative Invoice 2869-$24,592.41, power line relocation for Hubbard Project STP-136D(0117)CO J/P 22953(04) Hubbard Road Project, Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe ODOT Form 324a & Brown Engineering, P.C. Invoice PROJ0861 EIN#73-1593365-$5,605.00, Project#STP-136D(117)C1 J/P 22953, Hubbard Road Line Relocation, Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Chairman Austin to sign Loss of Revenue to Kay County and the School Districts therein due to the Additional Homestead Exemptions allowed for the year 2010-$42,644.61.  Carol Purdy, Kay County Assessor, told Commissioners this must be filed with the State in expectation of receiving money, but mentioned the county has not received for the past several years.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

Motion was made by Schieber and seconded by Rowe Claim for Estimated Payroll District Attorneys Council for period ending June 30, 2011, in the amount of $20,000.00.  Austin explained office received $40,000.00 at budget time; office received $20,000.00 of the temporary appropriations and this is requesting the remaining amount.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Permit#11-10, Becker Oil Corp. to erect, construct and maintain a salt water line located SE4 SW4 S20 T29N R2E, Dist#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

Motion was made by Rowe and seconded by Schieber approving Permit #11-11, Kay Electric Cooperation to erect, construct and maintain a underground line for use of electricity located NE4 NE4 S18 T20N R1W, Dist#3,  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe noting the following March 2011 Kay County Monthly Reports:  Public Health.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit:  Res#10, 11-157, Highway D#1-$7,499.50, H3101-91 Traders Bend Road Project FY 10-11; Res#10, 11-158, Highway D#1-$269,037.94, H3101-95 Riverview Road Overlay Project FY 10-11; Res#10, 11-159, Highway D#1-$152,757.18, H3101-78 “S” Street Stimulus Project FY 10-11; Res#10, 11-160, Highway D#2-$49,950.00, FY 10 Reap Contract KA 10-5 H3102-70; Res#10, 11-161, Highway D#2-$1,500.00, Pipeline Crossing Permit.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway D#1-$7,499.50; Highway D#1-$269,037.94; Highway D#1-$152,757.18; Highway D#2-$49,950.00; Highway D#2-$1,500.00; CBRI 105C-$38,519.62; County Clerk Lien Fee-$306.47; Mortgage Certification Fee-$34.11; County Sales Tax-$73,247.10; County Sales Tax-$10,962.01; Drug Court-$17.50.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  Highway D#2 M&O-$500.00 to Travel; Sheriff Jail M&O-$900.00 to Travel; Sheriff Service M&O-$1,575.20 to Travel.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

No action was taken on Transfer of Appropriation on CBRI-$14,000.00 to Highway D#1 Maintenance & Operations (M&O).

 

Unscheduled public appearances:  Jessica Kelly, citizen, told Commissioner Schieber she could get a flashing light donated.

 

Commissioner Schieber told Ms. Kelly the light would have to be placed right on the fence line.

 

Brenda Kelly, citizen, asked Schieber if he would grade roads and trim trees from Oakland to Kay/Noble line before harvest to get equipment and trucks up and down the road. 

 

Motion was made by Schieber and seconded by Rowe approving Payroll with warrants issued on April 28, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

Commissioner Schieber made a phone call to Mike Graham Auctioneer reporting error in amount of checks for equipment sold in the Elk City Auction for Dist#1 and #3.

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 Unclaimed Property: 4, Hope Ranch, 21.40, Feed; 5, Schneeburger, Jerome, 22.87, Transports; 6, Newkirk Farmers Ranchers Livestock Auction, 14.83, Feed; County Sales Tax Fund: 536, Southwest Business Products, 825.06, Supplies; 537, AT&T, 364.91, Router; 538, Fuelman Of Oklahoma, 415.44, Fuel; 539, Verizon, 269.77, Cellular phone service; 540, Fuelman Of Oklahoma, 257.58, Blanket For Fuel; 541, Pemberton Chevrolet, 51.78,     Maintenance; 542, A-Plus Printing, 61.40, Supplies; 543, Quartermaster, 115.49, Supplies; 544, Quill, 159.90, Supplies; 545, Take Ten Tire, 83.18, Maintenance; 546, Visual Solutions, 250.00, Business cards;                 Cert.Fee: 3, Kennedy, Christine, 214.86, Travel; 4, Stephens Rhonda, 174.91, Travel;

                General: 1913, Ponca City News, 65.45, Publication; 1914, Houser Hardware, 165.24, Supplies; 1915, Galaxie Business, 40.81, Copier maintenance; 1916, Ponca City News, 344.60, Publication; 1917, OK Dept. of Public Safety, 350.00, Blanket For Teletype Fee; 1918, Burkes Wrecker Service, 738.00, Vehicle Maintenance; 1919, Newkirk Herald Journal, 132.00, Publication; 1920, Southwest Business Products, 48.50, Name plates; 1921, J & P Supply, 264.07, Janitorial Supplies; 1922, Lowes Building Center, 598.99, Vacuum Sweeper; 1923, Visual Solutions, 40.00, Business cards; 1924, ACCO-SIG, 12.75, Directory; 1925, Kelle Oil Company, 467.48, Tires; 1926, Allegiance Communications, 27.45, Billing; 1927, Two Rivers Consumers Coop Assn, 21.89, Grass Seed; 1928, USA Mobility Wireless, 188.01, Billing; 1929, Thomson-West, 810.00, OK ST Books; 1930, Van Hoesen, Everette H., 140.25, Mileage; 1931, AT&T Mobility, 10.32, Billing; 1932, Smith, J.B., 99.87, Travel; 1933, AT&T, 483.71, Billing; Health: 293, Walmart Community BRC, 243.07, Supplies; 294, City of Blackwell, 292.30, Billing; 295, OK Natural Gas, 322.90, Billing; 296,

                Rose Ann McChristian, 127.50, Travel; 297, June Fetters, 81.60, Travel; 298, Bonnie Luis, 22.44, Travel; 299, Language Line Services, 457.15, Billing; 300, AT&T, 248.50, Billing; 301, Pitney Bowes Inc, 75.00, Postage; 302, STC, 36.00, Copier maintenance; 303, Ok. State Dept. of

                Health, 30730.23, Payroll;                 Highway: 1696, Lampton Welding, 165.62, Blanket; 1697, Action Truck Parts, 799.00, Blanket; 1698, Embassy Suites - Norman, 154.00, Lodging; 1699, Clarion Hotel, 158.00, Room For CED Auction; 1700, Clarion Hotel, 158.00, Lodging; 1701, Warren Cat, 249.17, Parts And Labor; 1702, Snow Glass Company, 20.00, Glass; 1703, Bliss Industries, 84.00, Flat Iron; 1704, River Ridge Construction Llc, 12800.00, Bridge Project; 1705, Yellowhouse Machinery

                Co, 551.00, Parts; 1706, T & W Tire, 2158.25, Tire repairs; 1707, Warren Cat, 2025.30, Grader Blades; 1708, River Ridge Construction Llc, 3626.00, Repairs; 1709, Cordells Diesel Service, 32.10, Parts; 1710, Younger-Holmes Electrical Contractors, 337.46, Electrical Work; 1711,

                Starr Lumber Co., 7.34, Cement; 1712, River Ridge Construction Llc, 3000.00, Implement; 1713, Rowe, Tyson G, 583.61, Travel; 1714, Hotsy of Oklahoma Inc., 398.00, Soap; 1715, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1716, Pioneer Hydraulics, 122.25, Parts;

                1717, Houser Hardware, 33.00, Pipe; 1718, Kay Electric Cooperative, 341.93, Billing; 1719, Austin, Steve, 112.20, Mileage; 1720, Schieber, Dee, 76.50, Mileage; Jail Cash Fund: 139, Okla. Juvenile Justice SVCS, 2465.56, Juvenile Detention; 140, Communityworks, 63.72, Juvenile Detention; 141, Osage County Det. Center, 1514.80, Juvenile Detention; 142, Baker, Johnny F, 40.04, Out of Pocket Expense;               LEPC Grant Cash Fund: 7, Chisholm Enterprises, 51.95, Food; Lien Fee: 51, County Clerks & Deputies Assoc., 170.00, Dues; PBA: 26, Caskey Pest Control, 44.00, Pest Control; 27, Bagg, Jack, 800.00, Contractual Services; Serv.Fee: 204, Heartland Western Outfitters, 182.39, Blanket for uniform; 205, Fuelman Of Oklahoma, 1530.17, Fuel; Drug Court: 68, OK Court Services Inc, 5084.44, Coordinator & Administrator Fees; 69, Dilbeck, Brenda, 98.47, Office Supplies; 70, US Cellular, 109.99, Phone Service

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]. 

 

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 10:09 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

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Approved this 25th day of April, 2011.

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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