Monday, March 28, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 28, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 25, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Jody Burd, Kay County Jail Director; Ray Ball, Kaw Nation; Jessica Kelley, Citizen; Tiffany Davis, Oklahoma Court Services; Gary Sharp, Cummins Equipment; Donnie Head, Circuit Engineering District No. 8; Scott Cloud, Newkirk Herald Journal; Sharon Rowe, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of March 21, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Tiffany Davis, Oklahoma Court Services said monthly fliers are being made and monthly goals are being set.  Davis said defendants worked at Humane Society this past month doing painting and walking dogs.  She said they picked up trash on Highway 177 and in the future plan on working at schools and parks.

 

Commissioner Schieber recommended defendants be in safety vests when picking up trash and said commissioners will try and supply her with vests.

 

Davis said she is hoping to expand these types of services in the future.  She said it is rewarding when the defendants recognize their accomplishments and are proud of their work.

 

Lori Ann and Bob Reber, Big Iron, on-line auction services rescheduled their time to make a presentation with BOCC.

 

Jail Issues:  Jody Burd, Jail Director, said fire drills were held this morning at the jail; he said training such as this will continually be held.  He noted small warranty repairs were being made.  Burd said he spoke with Department of Corrections (DOC) regarding billing monthly so monthly revenue can be received and reported 41 currently in DOC.  Burd also reported the daily inmate count of 144.

 

Old Jail:  Commissioner Schieber said since most everything is out of the jail a decision needs to be made regarding the building.

 

Chairman Austin commented there are several people who do not want the old jail torn down.  Austin said he wants to make an informed decision and get costs on several different options before doing anything.  He talked about having an architect come and look at the possibilities of refurbishing, etc.  Austin said he wanted facts and figures before doing anything.

 

Brian Hermanson, DA, said he thought that was a smart decision.

 

Sheriff Van Hoesen said there are still some file cabinets, desks and weapons in evidence room that need to be removed.

 

Motion was made by Schieber and seconded by Rowe approving Oklahoma Highway Safety Office Contract/Grant.  Undersheriff Kelley said this is the yearly grant they receive for equipment and salaries.  Kelley said the request is for $67,806.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving appointment of Warren Frantz to the Floodplain Board.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said most of his asphalt projects are done and now he is working on finishing up Washanga Road.

 

Austin said he is finishing up River Road and noted part of that road would be closed this week.  He said plans are to take off some of the hill in order to make sure the intersection on road is safe and hopes to be done by this Friday.

 

Rowe said his crew is working in the Braman area and hopefully will be able to get started on “O” Street this week.

 

Donnie Head, CED Dist. #8, thanked Steve Austin for attending the Legislative Conference in Washington, DC, where Austin represented 14 counties.

 

Austin thanked CED Dist. #8 for sending him and allowing him the opportunity to attend the very informative conference. 

 

Motion was made by Schieber and seconded by Rowe approving the following Application for Permit Line Installation on County Right-of-Way:  Permit#11-7 to install a water line NE 20 T29N R3E NW21 T29N R3E; Permit#11-8 to install a water line SE 34 T29N R2E SW35 T29N R2E; Permit#11-9 to install a water line NE 20 T29N R3E SE 17 T29N R3E.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving reimbursement claim for Election Board Secretary Salary for March 2011.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following February 2011 Kay County Monthly Reports:  Court Clerk – Blackwell, Newkirk, Ponca City offices; Treasurer Trust; County Health.  Motion Carried:  Schieber, aye; Rowe, aye, Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#10, 11-140, 141, 142, Assessor’s Office, 3 computers, junked; Res#10, 11-143, Court Clerk’s Office, PC hard drive, junked; Res#10, 11-144, Court Clerk’s Office, PC CPU Unit, junked; Res#10, 11-145, Court Clerk’s Office, HP Printer, sent back to OCIS; Res#10, 11-146, Court Clerk’s Office, PC CPU Unit, junked; Res#10, 11-147, Sheriff’s Office, cameras, radios, filing cabinets, kitchen items, office furniture & items, etc., transferred from old jail to Detention Center; Res#10, 11-148, Sheriff’s Office, jail equipment, junked.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit:  Res#10, 11-138, Highway Dist#2-$2,183.39, Overpayment on Lease Purchase 1998 Caterpillar; Res#10, 11-139, Highway Dist#1-$1,000.00, Road Crossing Permit#11-3 & #11-4.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway D#2-$2,183.39; Highway D#1-$1,000.00; County Improvement-$91.16.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:   CBRI Dist#1 Project Number 545 C4000-20-$14,000.00 to H3101-20.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Resolution No. 10, 11-149, Five Year Plan for Road & Bridge Construction.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving CED#8 Claim for the inspection of 63 county bridges in Dist#1, BR-NBIS(070)CO, Job Piece #12996(12), Agreement #EC-1232M, Inv.#436119-$12,040.20, Bridge Inspection Invoice 436119-$12,040.20 and Report of Conference between Bridge Owner & Bridge Inspection Consultant for Inv.#436119.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving CED#8 Claim for the inspection of 69 county bridges in Dist#2, BR-NBIS(070)CO, Job Piece #12996(12), Agreement #EC-1232M, Inv.#436220-$13,368.60, Bridge Inspection Invoice 436220-$13,368.60 and Report of Conference between Bridge Owner & Bridge Inspection Consultant for Inv.#436220.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving CED#8 Claim for the inspection of 104 county bridges in Dist#3, BR-NBIS(070)CO, Job Piece #12996(12), Agreement #EC-1232M, Inv.#436321-$19,948.50, Bridge Inspection Inv.#436321-$19,948.50 and Report of Conference between Bridge Owner & bridge Inspection Consultant for Inv.#436321.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving posting of county bridges, Bridge ID 17774, Structure No. 36N3160E0240004, Dist#3 (posted, but does not need to be).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Unscheduled public appearances:  Jessica Kelley, citizen, asked Commissioner Schieber if he had put any consideration into putting up a flashing light on LA Cann Road on the intersection where her finance was killed.

 

Schieber said he got the highway patrol report on that incident.  He then told Ms. Kelley he would not be putting up a blinking light.  Schieber said the road has signs and is signed correctly.  He commented it would be tremendous cost to the county, and added, he understood you could not put a cost on a life and was sorry it happened.  Schieber said electricity would have to be installed, as well.

 

Ms. Kelley told Schieber she would attend every week until something is done.

 

Motion was made by Schieber and seconded by Rowe approving accepting bid from Vergil Atkins on Bid#2011-21, Sell of 1982 Chevrolet One-Ton Truck, Dist#1, in the amount of $400.00, no other bids were received.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving accepting bid from Cummins Equipment on Bid#2011-22, Used Semi-Trucks, Dist#3, in the amounts of $75,600.00-Serial#1XP5DB9X45D851495 and $63,000.00-Serial#1XP5D49X15D862238.  Others bids received were:  Oklahoma Kenworth, Inc., DBA:  MHC Kew Oklahoma City-$72,442.80; G.W. Van Keppel Company, C. L. Boyd, Kirby-Smith Machinery, Inc. and YellowHouse Machinery turned in No Bids.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye.

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye.

           

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 510, Fuelman Of Oklahoma, 277.76, Fuel; 511, AT&T, 364.91, Router; 512, Health Professionals, 16671.62, Medical Services; 513, Quality Water Service, 563.50, Salt; 514, Quality Water Service, 142.50, Water & Cooler Rent; 515, Kay Office Equipment, 214.41, Copier maintenance; 516, Houser Hardware, 562.83, Misc Supplies; 517, Maverick Label.Com, 178.85, Labels; 518, Installations Unlimited, 1539.78, Maintenance; 519, Take Ten Tire, 15.17, Tire repair; 520, Fisher Tinting, 300.00, Window tinting; General: 1855, Burkes Wrecker Service, 590.50, Blanket For Vehicle Maintenance; 1856, Holts Toner Source, 71.00, Print Cartridges; 1857,                Southwest Business Products, 43.50, Stamp; 1858, Holts Toner Source, 36.00, ink cartridge for printer; 1859, Kay Office Equipment, 244.39, Maintenance Agree.; 1860, AT&T, 508.15, Telephone Service; 1861, Ponca City News, 84.00, Subscription; 1862, Farm Talk Newspaper, 40.00, Subscription; Health: 279, McKesson Medical-Surgical, 213.77, Blood collection kits; 280, Falco Alarm Co., 213.00, Monitoring; 281, MailFinance, 364.90, Postal meter rent; 282, Ponca City Utility Authority, 975.77, Electric Charges;                 Highway: 1590, Brandts, 201.71, Misc Supplies; 1591, Grant County Dist #3, 2750.00, Crusher Run; 1592, Sunbelt Equipment & Supply, 3234.16, Steel pipe; 1593, AMC Urgent Care Plus, 150.00, Drug screening; 1594, Blackwell Auto Parts, 273.60, Parts & supplies; 1595, Best Value Inn, 75.00, Lodging; 1596, AMC Urgent Care Plus, 75.00, Drug Test; 1597, Ok Environmental Inc, 720.00, Tank removal; 1598, Grant County Dist #3, 5424.01, Crusher Run; 1599, Sunbelt Equipment & Supply, 22389.29, Materials; 1600, Sunbelt Equipment & Supply, 40114.09, Materials; 1601, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1602, K & O Construction, 604.80, Culvert; 1603, Power Plan, 912.93, Supplies; 1604, Cross Oil, 5678.34, Fuel; 1605, Zee Medical Inc., 164.85, Medical Supplies; 1606, Johns Welding Equipment & Repair, 37.95, Repairs; 1607, Munn Supply Inc., 59.05, Welding supplies; 1608, Case, Brenda, 13.25, Reimburse For Expenses; 1609, Mikes Equipment Repair Co, 70.00, Welder; 1610, AT&T, 78.82, Billing; 1611, Farmers Grain Company, 22255.55, Fuel; 1612, Pemberton Chevrolet, 1857.31, Transmission Repairs; 1613, Dub Ross Co. Inc., 1518.20, Pipe; 1614, Southwest Business Products, 110.85, Office Supplies; 1615, City of Blackwell, 524.69, Monthly Utilities; 1616, AT&T, 120.62, Monthly Long Distance Srv; 1617, AT&T, 145.04, Monthly Telephone Service; 1618, AT&T, 117.95, Billing; 1619, OK Natural Gas, 58.79, Billing; 1620, Secretary of State, 25.00, Notary commission; 1621, Southwest Truck Parts, 430.50, Supplies; 1622, Yellowhouse Machinery Co, 324.72, Parts; 1623, Alcohol & Drug Testing Inc., 100.00, Training conference; Serv.Fee: 188, Take Ten Tire, 730.13, Vehicle Maintenance; 189, Walmart Community, 375.05, Supplies; 190, Fuelman Of Oklahoma, 1606.17, Fuel; 191, Burkes Wrecker Service, 960.00, Blanket For Vehicle Maintenance; 192, Watchguard Video, 33.00, Microphone; 193, Galls Inc., 105.98, Lights; Drug Court: 63, Redwood Toxicology Laboratory, 171.50, DRUG TESTING; 64, Redwood Biotech, 460.55, Drug test kits; 65, Food Pyramid, 64.77, Groceries & Supplies; 66, Ball Trophy & Engraving Co., 55.50, Plaques; 67, Gold-N-Treasures, 77.76, Key rings

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 10:21 a.m.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye.

 

 

*************************************

 

Approved this 4th day of April, 2011.

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

****************************************