Monday, February 28, 2011

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 28, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 25, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows: Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Steve Kelley, Kay County Undersheriff; Jody Burd, Kay County Detention Center Director; Larry Klumpp, Kay County Extension Agent; Ray Ball, Kaw Nation; Tiffany Davis; Oklahoma Court Services; Mark Skiles, Blackwell City Manager; Craig Stephenson, City Manager in Ponca City; Bryce Kennedy, Attorney for City of Tonkawa; Tom Beliel, Blackwell Fire Chief; Jerry Evans, Newkirk Fire Chief; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of February 22, 2011. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Tiffany Davis, Oklahoma Court Services, said she is working to implement new spreadsheets regarding Community Service Client, Community Services Rules and Community Service Log for accessibility. Davis mentioned helping Newkirk Mainstreet in a community wide cleanup as an upcoming project.

Jail Issues: Jody Burd, Kay County Detention Center Director, gave the daily inmate count of 148. He said last Friday the jail was unexpectedly inspected by the State Jail Inspector. Burd commented the inspection went better than he ever anticipated; he mentioned Inspector questioned him regarding a phone line and Burd told commissioners that situation has already been taken care of.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber mentioned the upcoming CED Auction to be held March 11 and 12, 2011. He gave commissioners a list of approved usages of bottom ash from the Department of Environmental Quality.

Motion was made by Rowe and seconded by Schieber approving Bridge Application Form Emergency and Transportation Revolving Fund Program and Contract Agreement Emergency and Transportation Revolving, ETR Fund. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving to rebid the six month bid list Bid#2011-2 Bridge Materials for equipment rental and labor for crane and piling driver with operator. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving title pages for Bridge at Ponca Lake and Bridge over Bois Darc on Oakland. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving designation of Requisitioning Officer’s-Bruce Robinson, Carl Giddens, Steve Austin, Jody Burd/Receiving Agent’s-Brenda Shance, Melissa Spruiell, Bob Ennis/Inventory Clerk’s-Brenda Shance, Melissa Spruiell, Bob Ennis for the County Sales Tax Account FY 2010-2011. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Dispose of Equipment: Res#10, 11-122, Court Clerk, Laptop HP 7100, returned to OCIS. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit: Res#10, 11-119, Child Abuse Prevention-$211.40, juror donations; Res#10, 11-120, Highway Dist#2-$126.96, sale of grader blade; Res#10, 11-121, LEPC-$990.58, final payment FY 2010, hazardous materials Emergency Preparedness Grant LE0800-20. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriation: Child Abuse Prevention-$211.40; Highway Dist#2-$126.96; LEPC Grant-$990.58; Sheriff’s Service Fee-$13,462.66; Highway-$295,950.85, D#1-$98,650.29; D#2-$98,650.28; D#3-$98,650.28; Highway Dist#1-$189.43; CBRI 105C-$347.56. Motion carried: Schieber, aye; Rowe, aye, Austin, aye.

Motion was made by Rowe and seconded by Schieber accepting bid from Cummins Equipment on Bid#2011-16-Used Motor Graders (bid opened February 22, 2011, in BOCC meeting) for 2008 JD 770D Motor Grader Serial#619786 & 2008 JD 770D Motor Grader Serial#619727 at $155,000.00 each. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber to rescind original motion. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber accepting bid from Cummins Equipment on Bid#2011-16-Used Motor Graders (bid opened February 22, 2011, in BOCC meeting) for 2008 JD 770D Motor Grader Serial#619786 & 2008 JD 770D Motor Grader Serial#619727 at $155,000.00 each 3.25% interest, $2,805.57 monthly payments (five year lease) on both graders. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

No action was taken on Bid#2011-17 Used Truck Tractors (bid opened February 22, 2011, in BOCC meeting).

Unscheduled public appearances: John Williamson, Newkirk citizen, gave a heartfelt thanks to BOCC and their employees for an incredible job during recent snow storms. Williamson said because of the outstanding job by BOCC citizens were able to continue with their daily activities.

Williamson told DA Brian Hermanson that he has made several attempts to contact him by telephone and would like to speak with him.

DA Hermanson apologized and said he has been involved in a murder trial. Hermanson said he has checked into Williamson’s situation and was waiting on a response from Osage County. He assured Williamson he was not ignoring the situation.

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Order Claims. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

FY 2010/2011 PURCHASE ORDERS:

2010-2011 County Sales Tax Fund: 426, Health Professionals, Ltd, 24114.86, Medical Services; 427, Fuelman Of Oklahoma, 405.49, Fuel; 428, Bankers Credit Card Services, 642.94, Expenses; 429, AT&T, 532.87, Billing; General: 1662, Kay County, 129.00, Workers Comp; 1663, Ponca City News, 886.80, Publication; 1664, Quality Water Service, 23.75, Water & Cooler Rent; 1665, Quality Water Service, 33.25, Water & Cooler Rent; 1666, Ponca City News, 460.90, Publication; 1667, Embassy Suites -Norman, 231.00, Lodging; 1668, Embassy Suites - Norman, 154.00, Lodging; 1669, Copiers Plus, 56.64, Toner Cartridges; 1670, Embassy Suites - Norman, 77.00, CODA expenses; 1671, Kay Office Equipment, 39.56, Maintenance Agree.; 1672, Quality Water Service, 23.40, Water & Cooler Rent; Health: 241, Staples, 18.79, Supplies; 242, MTR Construction, 500.00, Snow Removal; 243, G & C CONCRETE CO, 120.00, Snow Removal; 244,

Cardiac Science Corp., 296.00, Cardiac pads; 245, Blackwell Journal Tribune, 48.00, Subscription; 246, ANCO Services, 2010.00, JANITORIAL SERVICE; 247, STC, 36.00, Copier maintenance; 248, AT&T, 81.72, Billing; 249, AT&T Mobility, 205.89, Billing; 250, AT&T, 253.32, Billing; 251, Language Line Services, 671.40, Billing; 252, AT&T, 262.50, Billing; 253, Ok. State Dept. of Health, 31709.54, Payroll; Highway: 1391, Kay County, 3690.00, Workers Comp; 1392, Kay County, 3911.00, Workers Comp; 1393, Kay County, 4387.00, Workers Comp; 1394, Warren Cat, 480.00, Parts; 1395, G & B Auto, 191.00, Tire repairs; 1396, G & B Auto, 199.28, Tire repairs; 1397, Action Truck Parts, 797.17, Parts; 1398, River Ridge Construction Llc, 15324.00, Concrete Headwalls; 1399, Embassy Suites - Norman, 231.00, Lodging; 1400, Embassy Suites - Norman, 77.00, Lodging; 1401, AMC Urgent Care Plus, 82.00, DRUG TESTING; 1402, APAC-Central Inc, 4072.51, Crusher Run; 1403, Certified Laboratories, 168.28, Chemicals; 1404, Kay Office Equipment, 59.95, Printer cartridges; 1405, Moonlight Machine LLC, 40.00, Machine Work; 1406, BDF Enterprises LTD, 87.40, Filter Service; 1407, Zee Medical Inc., 167.20, Medical Supplies; 1408, Circuit Engineering District #8, 22.00, Signs; 1409, Younger-Holmes Electrical Contractors, 1433.74, Electrical Work; 1410, AT&T, 117.45, Billing; 1411, G & B Auto, 6800.00, Tires; 1412, OK Natural Gas, 59.79, Billing; 1413, Starr Lumber Co., 373.75, Rebar; 1414, Kelle Oil Company, 2202.64, Tires; 1415, Pioneer Hydraulics, 198.48, Parts; 1416, Schieber, Dee, 136.68, Mileage; 1417, Sunbelt Equipment & Supply, 39000.00, Bridge Project; 1418, Sunbelt Equipment & Supply, 34000.00, Bridge Project; 1419, Security National Bank, 6726.43, Lease Purchase Payment; 1420, Eastman National Bank, 1239.73, Lease Purchase Payment;1421, Welch State Bank, 1536.00, Lease Purchase Payment; 1422, Caterpillar Financial Services Corp, 4317.12, Lease Purchase Payment;1423, Eastman National Bank, 4985.47, Lease Purchase Payment; 1424, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1425, John Deere Credit, 1904.75, Lease Purchase Payment; 1426, John Deere Credit, 1801.73, Lease Purchase Payment; Jail Cash Fund: 119, Fleetcor Technologies, 1409.97, Fuel; 120, Baker, Charlotte, 114.00, Juvenile Transports; 121, Parrish, Charlotte, 162.00, Juvenile Transports; 122, Baker, Johnny F, 537.00, Juvenile Transports; 123, Foust, Peggy, 171.00, Juvenile Transports; 124, Ross, Tom, 171.00, Juvenile Transports; 125, Delaware County Sheriffs Dept., 165.00, Juvenile Detention; 126, Eastern Okla Youth Services, 720.75, Juvenile Detention; Lien Fee: 44, Holiday Inn, 77.00, Lodging; 45, Kay County, 5.00, Workers Comp; Serv.Fee: 158, OSU-UML, 75.00, Labor; 159, 911 Custom, 3764.33, Accessories

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

BOCC recessed meeting to 10:30 a.m.

HB 1888/522 Emergency Medical Services (EMS) regarding rural ambulance service:

Discussion started with Tonkawa’s City Attorney, Bryce Kennedy, handing the BOCC a Revenue’s and Expenses report from the City of Tonkawa’s Ambulance Department.

Several questions were asked regarding this report.

Lengthy discussion continued regarding the revenue shortfall in Kay County on rural ambulance service and suggestions and options were made on how to address these funding issues in the future.

Future meetings will be held to look at different options and plans. These meetings will consist of one county commissioner (Tyson Rowe, Dist#3) and county wide city employees.

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 11:18 a.m. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

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Approved this 7th day of March, 2011.

_____________________________

STEVE AUSTIN, CHAIRMAN

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DEE SCHIEBER, MEMBER

_____________________________

TYSON ROWE, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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