Monday January 31, 2011

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 31, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 28, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows: Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Judge Lee Stout; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Undersheriff; Larry Klumpp, OSU Extension Agent; Carol Kellum, Kay County Election Board; Scott Cloud, Newkirk Herald; Sharon Rowen, Ponca City News; Patsy Leyva, Deputy Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Schieber and seconded by Rowe approving regular meeting minutes of January 24, 2011. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Tiffany Davis, Oklahoma Court Services reported to Board that 26 people worked from 9:00 a.m. to 2:00 p.m. on the Washington School in Blackwell.

Jail Issues: Sheriff Van Hoesen reported the daily inmate count of 141. He said the Justice Facilities Authority hired Timmy (Jodey) Burd as the new Jail Administrator effective February 1, 2011 after interviewing four people for the job.

Discussion on written policy presented by Austin pertaining to employee parking in the oval parking area behind the courthouse bounced back and forth with opinions for and against. Schieber and Rowe did not want to set a written policy at this time and possibly have to change it after the old jail is torn down and new parking then made available, therefore, no action taken at this time.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber said that because of possible storm tonight, the courthouse might be closed tomorrow.

Motion was made by Schieber and seconded by Rowe designating Tyson Rowe as first alternate and Steve Austin as second alternate of Circuit Engineering District 8 on Res#10, 11-108. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving Requisitioning Officers: Bruce Robinson, Carl Giddens, Steve Austin and Jodey Burd; Receiving Agents: Brenda Shance, Melissa Spruiell and Bob Ennis and Inventory Clerks: Brenda Shance, Melissa Spruiell and Bob Ennis as approved by Justice Facility Authority on January 28, 2011 for County Sales Tax Account. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving Requisitioning Officers: Larry Klumpp and Cori Woelk; Receiving Agents: Carol Stephens and Maribeth Ratliff and Inventory Clerk: Carol Stephens for Kay County OSU Extension Center. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving going out for bid to lease purchase Belly dump trailers; truck and used motor grader, Dist#3. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving the Application for Permit Utility Line Installation on County Right-of-Way from EXOK, Inc, 4” polypipe low pressure natural gas line buried at depth of 4’ in the barrow ditch of part S2 Section 16-T25N-R1E (Permit#11-3); Application for Permit Utility Line Installation on County Right-of-Way from EXOK, Inc, 4” polypipe produced water line at a depth of 4’ in the barrow ditch part SW4 and Part E2 Section 16-T25N-R1E (Permit#11-4) and Application for Permit Utility Line Installation on County Right of Way from Chester Pennington for installation of rural water located in Tonkawa Section 4-T26N-R1W. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Rowe and seconded by Schieber approving the following December 2010 Kay County Monthly Reports: Detention Facility and Kay County Health Department. Motion carried: Schieber, aye; Rowe, aye, Austin, aye.

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit: Res#10, 11-110, Highway Dist#1-$388.22, overpayment lease purchase loan#41552 Welch State Bank. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriation Highway Dist#1-$388.22; Highway Dist#1-$190.12; CBRI 105C-$344.24 and Sheriff’s Service Fee-$22,915.70. Motion carried: Schieber, aye; Rowe, aye, Austin, aye.

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations: Highway District#2 Maintenance-$75.00 to Highway District#1 Maintenance. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

No action was taken on the following Transfer of Appropriations: Highway Dist#1 Maintenance-$163.82 to Personal Service.

There were no unscheduled public appearances.

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Order Claims. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

FY 2010/2011 PURCHASE ORDERS

2010-2011 General: 1503, Lam Communications, 380.00, Blanket For Vehicle Maintenance; 1504, Quality Water Service, 34.25, Water & Cooler Rent; 1505, Walmart Community, 171.69, Blanket For Supplies; 1506, Country Inn & Suites, 79.00, Lodging; 1507, Southwest Business Products, 71.95, Name plates; 1508, Ponca City News, 269.36, Advertising; 1509, Clearwater Enterprises, 2929.68, Billing; 1510, OK Natural Gas, 500.42, Gas delivery; 1511, Anderson Funeral Home, 350.00, Burial Assistance; 1512, Northcutt, Clark, Gardner, Hron & Brune, 2546.60, Legal expense; 1513, Eastman National Bank, 1286.00, Premium; 1514, Quality Water Service, 6.41, Water; 1515, Ok Employment Security Commission, 7188.93, Unemployment; 1516, Newkirk Herald Journal, 22.00, Subscription renewal; 1517, AT&T, 463.06, Telephone Service; 1518, Kay County Jr. Livestock Show, 40.00, Plaques; 1519, City of Newkirk, 6556.36, Billing; 1520, Cline, Holly L, 206.21, Travel; Health: 206, Staples, 51.06, Supplies; 207, Southwest Business Products, 213.75, OFFICE SUPPLIES; 208, STC, 54.00, Copier maintenance; 209, AT&T Mobility, 205.89, Billing; 210, Language Line Services, 616.16, Billing; 211, Pitney Bowes Inc, 75.00, Meter rental; 212, AT&T, 57.03, Billing; 213, AT&T, 194.30, Billing; 214, Ponca City Utility Authority, 1110.89, Billing; 215, STC, 36.00, Copier maintenance; 216, STC, 108.00, Copier maintenance; 217, STC, 216.00, Copier maintenance; 218, ANCO Services, 2010.00, Janitorial Service; Highway: 1223, Warren Cat, 494.79, Blanket; 1224, Action Truck Parts, 293.14, Supplies; 1225, Action Truck Parts, 799.87, Blanket; 1226, Brandts, 244.70, Misc Supplies; 1227, Pioneer Hydraulics, 329.18, Parts & supplies; 1228, Blackwell True Value Hardware, 72.23, Parts & supplies; 1229, Dish Network, 431.76, Annual Service; 1230, Kay Services, 420.00, Internet Service; 1231, Alcohol & Drug Testing Inc., 232.80, drug screenings; 1232, Alcohol & Drug Testing Inc., 232.80, Drug Testing; 1233, John Deere Credit, 1904.75, Lease Purchase Payment; 1234, Cross Oil, 2697.48, Diesel; 1235, Hughes Lumber, 183.76, Supplies; 1236, Dub Ross Co. Inc., 1017.00, Pipe; 1237, Office Funiture Com, 2023.66, Furniture; 1238, Northern Safety Co. Inc., 187.37, Mirrors; 1239, AT&T, 42.46, Billing; 1240, Ok Employment Security Commission, 2457.00, Unemployment; 1241, Kay Office Equipment, 145.00, Toner; 1242, ACCO, 50.00, Registration; 1243, Schieber, Dee, 155.55, Mileage; Jail Cash Fund: 111, Eastern Okla Youth Services, 1441.50, Juvenile Detention; LEPC Grant Cash Fund: 4, Chisholm Enterprises, 41.95, Food; Lien Fee: 37, American Telephone, 225.00, Telephone; 38, Postmaster, 110.00, Rental; 39, STC, 219.60, Copier Maintenance Agree.; 40, Smith, Stacie A, 18.63, Meals; PBA: 19, Bagg, Jack, 800.00, Contractual Services; PBA HEALTH: 7, Bank Of The West, 7960.13, Loan Payment; Reimburse: 14, Visual Solutions, 25.00, Holes punched; 15, Merrifield Office Supply, 402.00, Copy Paper; Serv.Fee: 133, Fuelman Of Oklahoma, 1234.53, Fuel; 134, Burkes Wrecker Service, 933.00, Vehicle Maintenance; 135, Burkes Wrecker Service, 716.00, Vehicle Maintenance; 136, Emblem Enterprises Inc., 530.35, Patches; 137, Southwest Business Products, 496.46, Cartridges; 138, Walmart Community, 494.11, Ink Cartridges; 139, Burkes Wrecker Service, 904.00, Maintenance.

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 9:52 a.m. Motion carried: Schieber, aye; Rowe, aye; Austin, aye.

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Approved this 7th day of February, 2011.

_____________________________

STEVE AUSTIN, CHAIRMAN

_____________________________

DEE SCHIEBER, MEMBER

_____________________________

TYSON ROWE, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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