Monday, February 7, 2011

Kay County Courthouse

Newkirk, OK 74647


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 7, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 4, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Jennifer Layton, Assistant District Attorney (ADA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Undersheriff; Larry Klumpp, OSU Extension Agent; Ray Ball, Kaw Nation; Karen Dye, Newkirk Citizen; Scott Cloud, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  


Chairman Austin led the Flag Salute.


Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of January 31, 2011, and special meeting minutes of February 3, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


Citizen Karen Dye, Newkirk, said she asked to be placed on the agenda to discuss old jail building and parking.  Dye said she was not representing any group she just wanted to express her opinion regarding the two topics. 


Regarding the parking issues at the courthouse, Dye said the officials and their employees are public servants and the circle parking behind the courthouse should be reserved for citizens.  She commented that if a citizen cannot get a parking place, the officials and employees are to blame.  Dye said Commissioner Austin had a plan and a policy in place to address this issue.  She said, in the future, if things changed, you could also change the policy to accommodate the situation.  Dye told Commissioners they needed to make a decision and told them there is plenty of room to park in the parking area north of the courthouse.  She also made suggestions regarding the handicapped parking in front of the courthouse stating handicapped signs needed to be put up.


Dye also expressed her opinion regarding the old jail building saying she cannot believe Commissioners would even consider tearing down the building.  She said the building is not that old and there should be some way to use that building.  Dye said public was originally told the old jail could be used for a Juvenile Detention Facility and now being told that it is not a possibility.  Dye then directed her comments to Tammy Reese, County Clerk, saying Reese was trying to go green in her office and instead of storing her records offsite Reese should be utilizing the old jail building for clerks storage needs.


County Clerk Reese said her records were stored in an underground salt mine in Hutchinson, Kansas.  She explained her reasons stating facility is offsite, climate controlled, secure and at a minimal cost of $375.00 a year.


Commissioner Austin said there are options to be considered before any decisions are made regarding the old jail.


Jail Issues:  Sheriff Van Hoesen reported the daily inmate count of 145.  He said the new jail administrator is doing a great job and situations have improved.


Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said he is getting prepared for the winter storm and commented could be trouble if there is no place to push the incoming snow.


Commissioner Austin asked the local news reporters to warn citizens to stay home if it gets as bad as weather men are predicting. 


Motion was made by Schieber and seconded by Rowe approving the following January 2011 Kay County Monthly Reports:  County Treasurer.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Rowe and seconded by Schieber approving the following Resolutions disposing of equipment:   Res#10, 11-113 - Court Clerk – OCIS 1915 Stiles Ste 305 (J-218-27) – quit working, sent back to OCIS, they replaced it.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway - $56.76; County Clerk Lien Fee-$4,890.00; Preservation Fee-$5,245.00; Treasurer’s Mortgage Certification-$370.00.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 


There were no unscheduled public appearances.


Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.



                2010-2011 County Sales Tax Fund: 341, Farha Wholesale Co., 624.06, Paper Products; 342, Houser Hardware, 117.97, Supplies; 343, ABL Management, 16589.19, Meals; 344, Fuelman Of Oklahoma, 342.11, Fuel; 345, Kay Office Equipment, 223.36, Maintenance Agree.; 346, Quality Water Service, 99.65, Water & Cooler Rent; 347, Southwest Business Products, 120.00, Tape; 348, City of Newkirk, 7872.47, Billing; 349, Budget Pest Control, 150.00, Pest Control; 350, OK Natural Gas, 815.65, Billing; General: 1523, Kay County, 129.00, Workers Comp; 1524, Valero Short Stops, 30.60, Fuel; 1525, Quality Water Service, 67.50, Blanket for water; 1526, J & P Supply, 491.78, Janitorial Supplies; 1527, Quality Water Service, 37.25, Water; 1528, Allegiance Communications, 33.45, Billing; 1529, AT&T, 145.15, Billing; 1530, AT&T, 588.22, Billing; 1531, Zee Medical Inc., 70.25, Medical Supplies; 1532, Quality Water Service, 23.75, Water; 1533, AT&T, 183.88, Billing; 1534, Klumpp, Larry A., 644.41, Travel; 1535, Woelk, Cori, 512.93, Travel; 1536, USPS Disbursing Officer, 4561.87, Office lease; Health: 219, Parker Pest Control, 178.00, Pest Control; 220, Dell Marketing L.P., 49.99, Imaging Drum; 221, Moore Medical Corp., 140.64,

                Sharps Containers; 222, Neopost Inc., 133.45, Mailing Supplies; 223, Southwest Business Products, 125.92, File; 224, AT&T, 470.18, Billing; 225, Carol Rickards, 375.00, Nursing;

                Highway: 1244, Kay County, 3690.00, Workers Comp; 1245, Kay County, 3911.00, Workers Comp; 1246, Kay County, 4387.00, Workers Comp; 1247, Kelle Oil Company, 797.91, Blanket; 1248, Cintas Corporation Loc, 801.71, Uniform Rental & Cleaning; 1249, Cintas Corporation Loc, 575.62, Uniform Rental & Cleaning; 1250, Hats Auto Supply, 249.25, Parts & supplies; 1251, Lam Communications, 254.00, Scanner; 1252, Grant County Dist #3, 5451.93, Crusher Run; 1253, JADs Cleaning, 150.00, Cleaning; 1254, Ponca City Utility Authority, 36.00, Billing; 1255, Dietz Welding, 6500.00, Bridge Repair; 1256, Justin Tucker Plumbing, 498.25, Plumbing Repairs; 1257, North Central Rebuilders, 158.00, Repairs; 1258, Dub Ross Co. Inc., 2928.00, Pipe; 1259, Hotsy of Oklahoma Inc., 9990.00, Heater; 1260, Floor Care Specialists, 293.74, Floor Maintenance; 1261, BDF Enterprises LTD, 17.85, Filter Service; 1262, Cross Oil, 4248.72, Diesel; 1263, Alcohol & Drug Testing Inc., 70.80, Drug screening; 1264, Ponca City Utility Authority, 575.39, Billing; 1265, Circuit Engineering District #8, 38.00, Signs; 1266, Power Plan, 170.00, Parts; 1267, Justin Tucker Plumbing, 499.04, Plumbing Repairs; 1268, Inskeep Appraisal Co., 1550.00, Appraisal; 1269, Ponca City Publishing Co. Inc, 108.00, Internet Service; 1270, OK Natural Gas, 145.47, Billing; 1271, A & E Satellites, 889.89, Satellite service; 1272, Rural Water District #3, 41.35, Billing; 1273, OK Natural Gas, 314.73, Billing; 1274, American Telephone Inc., 548.00, Telephone Repair; 1275, Evans & Associates, 450564.20, Road project; 1276, Evans & Associates, 334193.00, Road project; 1277, Evans & Associates, 14938.19, Overlay; 1278, Evans & Associates, 4713.77, Overlay; Lien Fee: 41, Kay County, 5.00, Workers Comp; Preservation Fee: 5, Kellpro Computer, 2553.30, Computer Componets; 6, Hewlett Packard Company, 10521.46, COMPUTER SERVER; Serv.Fee: 140, Galaxie Business, 23.10, Blanket For Copier Maintenance; 141, Fuelman Of Oklahoma, 1155.33, Fuel; 142, Oklahoma Sheriffs Assoc., 600.00, Membership dues; Drug Court: 40, Midwest Computers, 45.00, Diagnostic check


            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


Two bids were received on Bid#2011-14 Bridge Work:  Sunbelt Supply-50 Foot Bridge-$34,000.00 and 60 Foot Bridge-$39,000.00; Dietz Welding-50 Foot Bridge-$69,579.87 and 60 Foot Bridge-$78,986.54.


Motion was made by Schieber and seconded by Rowe accepting Sunbelt Supply’s bid on Bid#2011-14 Bridge Work, 50 Foot Bridge-$34,000.00 and 60 Foot Bridge-$39,000.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 9:52 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.













Approved this 14th day of February, 2011.





                 STEVE AUSTIN, CHAIRMAN



                 DEE SCHIEBER, MEMBER