Tuesday, January, 18, 2011

Kay County Courthouse

Newkirk, OK 74647


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 18, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 14, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Steve Kelley, Undersheriff; Larry Klumpp, OSU Extension Agent; Carol Kellum, Kay County Election Board; Scott Cloud, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  


Chairman Austin led the Flag Salute.


Motion was made by Schieber and seconded by Rowe approving regular meeting minutes of January 10, 2011, and special meeting minutes of January 12, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, abstained.


Jail Issues:  Undersheriff Steve Kelley reported the daily inmate count showing 128. 


Commissioner Austin said the new jail facility construction cost came in approximately $300,000 under budget.


Commissioner Schieber told Kelley to have the water shut off in the old jail.


Sheriff’s Issues:  Undersheriff Kelley presented a yearly activity report for 2010 noting cases worked on traffic, grand larceny’s, vandalism’s, domestic and many more (report filed in county clerk’s office).


Fixture in old jail:  Undersheriff Kelley said he has been asked by county employees if they can have some items in the old jail, such as windows and glass, etc.


District Attorney Brian Hermanson commented that county property cannot be given away.


Discussion was made regarding furniture and fixtures in the old jail facility and what to do with it and the building itself.


Commissioner Schieber suggested having a contractor give an estimate on what it would cost to tear the building down and an estimate on steel fixtures remaining in the building.


Commissioner Austin suggested doing a walk through in the facility to see what was remaining.


DA Brian Hermanson said he would like to have a policy stating the oval parking in the back of the building reserved for citizens only and would like additional handicapped parking.  He suggested re-stripping handicapped areas for larger vehicle parking.  Hermanson encouraged the BOCC to consider and enforce.


Undersheriff Kelley mentioned he would like to see a special parking reserved for transport vehicles, as well.


Commissioner Schieber said he would like to get the jail tore down before enforcing a parking policy.  He said in the past they have had difficulty enforcing this issue.


Commissioner Austin said the handicapped issue could be addressed.


Other discussion regarding parking and signs were made. 

Motion was made by Schieber and seconded by Rowe approving the additional charges in the amount of $2,546.60 for legal services rendered by Northcutt, Clark, Gardner, Hron & Brune Attorneys-at-Law on the Tyson Foods Inc. case.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said CED meeting would be held in Alva tomorrow.  Schieber noted he was prepared and ready for weather conditions. 


Motion was made by Schieber and seconded by Rowe approving Application for Permit Utility Line Installation on County Right-of-Way from Oklahoma Natural Gas, 2” gas pipeline:  paralleling Silverdale Lane approximately 4 ft west of east county road right of way beginning 1,280 ft south of the SW corner SW4 Section 24-T26N-R3E; thence extending north 1,000 ft (Permit#11-2), Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Schieber and seconded by Rowe approving Requisitioning Officer/Receiving Agent/Inventory Clerks for the County Sales Tax Account as follows:  Requisitioning Officer-Bruce Robinson, Carl Giddens, Steve Austin, Jeff Buechler; Receiving Agent/Inventory Clerk – Constance Cruz, Brenda Shance.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Schieber and seconded by Rowe approving the following December 2010 Kay County Monthly Reports: Treasurer Trust; Election Board; County Clerk; Court Clerk – Blackwell, Newkirk, Ponca City office; Assessor.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 


Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit:  Res#10, 11-102, Public Building Authority (PBA)-$1,408.84, January 2011 rent; Res#10, 11-103, Highway Dist#3-$23.264.09, Department of Civil Emergency Management, PA-1775 PW384-556 #1853 SP dated 12-8-10; DR-1775 Severe Storms & Flooding June 2008; Res#10, 11-104, Highway Dist#3-$10,734.17, sale of scrap metal.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriation:  PBA-$1,408.84; Highway Dist#3-$23,264.09; CBRI 105C-$34,102.60; Highway Dist#3-$10,734.17; PBA-Health-$148.44; VI Reimbursement-$2,958.70.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 


Motion was made by Rowe and seconded by Schieber approving the following Transfer of Appropriations:  Highway Dist#3 Maintenance & Operations (M&O)-$1,000.00 to Travel

Motion carried:  Schieber, aye; Rowe, aye; Schieber, aye.


Unscheduled public appearances:  Sheriff Van Hoesen reported the jury in Federal Court found favor with Kay County regarding the Dantrassy case.  Sheriff praised Stephanie Ringgold (Jail Administrator at time) for her precise record keeping.


Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.



                2010-2011 County Sales Tax Fund: 325, Houser Hardware, 89.03, Supplies; 326, Bankers Credit Card Services, 1109.41, Supplies; 327, ABL Management, 14230.78, Meal Service; 328, Fuelman Of Oklahoma, 659.72, Fuel; 329, Southwest Business Products, 229.00, Supplies; 330, Quality Water Service, 148.95, Water & Cooler Rent; 331, Farha Wholesale Co., 379.10, Supplies; 332, Kay Office Equipment, 31.55, Copier maintenance; 333, Budget Pest Control, 150.00, Pest Control; General: 1458, Houser Hardware, 31.77, Supplies; 1459, Galaxie Business, 100.00, Overage; 1460, Staples, 117.86, OFFICE SUPPLIES; 1461, Burkes Wrecker Service, 656.00, Vehicle Maintenance; 1462, Bankers Credit Card Service, 72.62, Out Of County Expense; 1463, Fleetcor Technologies, 798.09, Blanket for gas; 1464, OK Dept. of Public Safety, 350.00, Blanket For Teletype Fee; 1465, Southwest Business Products, 30.12, Printer cartridges; 1466, Merrifield Office Plus, 229.24, Ink Cartridges; 1467, AT&T Mobility, 11.23, Billing; 1468, Northcutt, Clark, Gardner, Hron & Brune, 5000.00, Legal expense; 1469, Allegiance Communications, 27.45, Billing; 1470, USA Mobility Wireless, 188.05, Billing; 1471, MailFinance, 408.39, Lease payment; 1472, ACCO, 50.00, Registration; 1473, Austin, Steve, 376.38, Mileage; 1474, Eastman National Bank, 2044.29, Payment; 1475, Woelk, Cori, 196.50, Travel; 1476, Klumpp, Larry A., 205.00, Travel; Health: 194, Walmart Community BRC, 33.13, Supplies; 195, Physician Sales & Service, 103.98, Disinfectant; 196, Merrifield Office Supply, 167.50, Copy Paper; 197, Southwest Business Products, 144.62, Printer cartridges; 198, Pitney Bowes Inc, 52.00, Equipment Maint.; 199, United

                States Postal Service, 1000.00, Postage; 200, City of Blackwell, 342.61, Billing; 201, STC, 36.00, Maintenance Agree.; 202, OK Natural Gas, 469.38, Billing; 203, AT&T, 246.15, Billing;            Highway: 1154, Pioneer Hydraulics, 200.00, Parts; 1155, Lowes Companies Inc., 242.86, Supplies; 1156, Brandts, 212.68, Supplies; 1157, Southwest Truck Parts, 441.58, Parts; 1158, Cintas Corporation Loc, 687.71, Uniform Rental & Cleaning; 1159, Kelle Oil Company, 1051.33, Parts & supplies; 1160, Total Com Inc., 250.00, Billing; 1161, AT&T, 108.89, Billing; 1162, Lampton Welding, 401.28, Welding supplies; 1163, Dietz Welding, 8500.00, Bridge Project; 1164, J & P Supply, 192.03, Cleaning supplies; 1165, BDF Enterprises LTD, 236.90, Filter Service; 1166, Security Abstract Co., 600.00, Title Search; 1167, Warren Cat, 4512.80, Blades; 1168, Hughes Lumber, 72.64, Supplies; 1169, Munn Supply Inc., 57.05, Welding supplies; 1170, Power Plan, 387.35, Parts; 1171, Cordells Diesel Service, 359.38, Service; 1172, Take Ten Tire, 175.63, Tire and mount; 1173, Kelle Oil Company, 128.17, Tire; 1174, Kinnunen Sales & Rental, 659.63, Shop Supplies; 1175, Starr Lumber Co., 255.83, Remodel Supplies; 1176, River Ridge Construction Llc, 1600.00, Bridge Repair; 1177, Eastman National Bank, 1239.73, Lease Purchase Payment; 1178, Security National Bank, 6726.43, Lease Purchase Payment; 1179, Welch State Bank, 1536.00, Lease Purchase Payment; 1180, Caterpillar Financial Services Corp, 4317.12, Lease Purchase Payment; 1181, Eastman National Bank, 4985.47, Lease Purchase Payment; 1182, John Deere Credit, 1801.73, Lease Purchase Payment; 1183, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1184, Kay Electric Cooperative, 338.86, Billing; 1185, Schieber, Dee, 136.68, Mileage; 1186, ACCO, 50.00, Registration; Jail Cash Fund: 97, Okla. Juvenile Justice SVCS, 1907.32, Juvenile Detention; 98, Southwest Business Products, 466.33, Blanket For

                Supplies; 99, Fleetcor Technologies, 1307.32, Blanket For Fuel; 100, Texas County Juv. Det. Center, 557.84, Juvenile Detention; 101, Osage County Det. Center, 432.80, Juvenile Detention; 102, Craig Co. Detention Center, 680.80, Juvenile Detention; 103, Muskogee County Detention

                Cntr, 116.35, Juvenile Detention; 104, Burkes Wrecker Service, 797.00, Repairs; 105, Pottawatomie Co. Juv. Ctr., 587.80, Juvenile Detention; Reimburse: 8, Marshall & Swift, 323.20, Handbook; 9, Southwest Business Products, 250.48, OFFICE SUPPLIES; Serv.Fee: 123, Lowes Building Center, 162.05, Supplies; 124, Quality Water Service, 48.50, Water; 125, Page Plus Inc., 163.50, Pager Service; 126, Galaxie Business, 110.51, Copier Maintenance Agree.; 127, Take Ten Tire, 386.76, Vehicle Maintenance; 128, A-Plus Printing, 677.60, Printing; 129, OSU-UML, 540.00, Computer set up; 130, Pemberton Chevrolet, 49.46, Keys; 131, Travis Voice & Data, 3955.00,



            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Schieber and seconded by Rowe

 to adjourn, 10:02 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.



Approved this 24th day of January, 2011.


                 STEVE AUSTIN, CHAIRMAN



                 DEE SCHIEBER, MEMBER