The Board of County Commissioners (BOCC) of
Kay County, Oklahoma, met in regular session at
Member Dee Schieber called the meeting to
order. Those present were as follows: Tyson Rowe, Member; Brian Hermanson, District
Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County
Treasurer; Mary Ramey, Kay County Court Clerk; Steve Kelley, Undersheriff; Larry
Klumpp, OSU Extension Agent; Jeff Buechler, Jail Administrative; Ray Ball, Kaw
Tribe; Scott Cloud, Newkirk Herald; Tammy Reese, Kay County Clerk/Secretary (see
sign in sheet). Chairman Steve Austin,
absent, representing BOCC in Federal Court.
Commissioner Schieber led the Flag Salute.
Motion was
made by Rowe and seconded by Schieber approving regular meeting minutes of
Motion was
made by Rowe and seconded by Schieber approving Oklahoma Juvenile Affair Claims
for October 2010-$3,924.48 and November 2010-$4,311.48. Motion carried: Schieber, aye; Rowe, aye.
Jail Issues: Jeff Buechler, Jail Administrator, reported 133
on the daily inmate count. Buechler
apologized to Commissioners for not telling them about the damaged door and then
explained the matter. He reported about
an inmate, who attempted suicide, was tazed, then taken to hospital. Buechler also said the heat censors were out.
Commissioner Schieber asked Buechler why he
had excessive overtime this month and Buechler told him overtime was due to
training, etc.
Undersheriff Steve Kelley informed the
Commissioners beginning
Kay County Treasurer Christy Kennedy asked
if the security guard would be available for bank escorts. Kelley answered if he was not in the
courtroom he could assist.
Brian Hermanson, DA, asked prior to
Hermanson, DA, told Commissioners the sinks
in the two (2) restrooms in the District Attorney’s office area are several
years old, rusted and hold water and asked for new replacements.
Motion was
made by Rowe and seconded by Schieber approving purchasing new sinks for restrooms
in the District Attorney’s office area out of General Government Maintenance
and Operation (M&O) account. Motion
carried: Schieber, aye; Rowe, aye.
Motion was
made by Schieber and seconded by Rowe approving applying for a Rural Economic
Action Plan (REAP) Grant to purchase 15 hand held radios and 5 radios in the
amount of $17,539.99 for the Dale Township Rural Fire Department. Commissioner Schieber asked County Clerk
Reese to type and include a Resolution authorizing application for financial
assistance from the REAP Fund. Motion
carried: Schieber, aye; Rowe, aye.
Motion was
made by Rowe and seconded by Schieber approving applying for a REAP Grant to
purchase fire fighter boots in the amount of $5,760.00 for the Ranch Drive Fire
Department. A Resolution authorizing application for
financial assistance from the REAP Fund was included. Motion carried: Schieber, aye; Rowe, aye.
Motion was
made by Rowe and seconded by Schieber approving an Agreement between BOCC and
Mark Estep, State Farm, to receive remote terminal capabilities with the
Assessor’s Office. Motion carried: Schieber, aye; Rowe, aye.
Motion was
made by Rowe and seconded by Schieber approving reimbursement claim for
Election Board Secretary Salary for December 2010. Motion carried: Schieber, aye; Rowe, aye.
Roads and Bridge Projects, Circuit
Engineering District (
Motion was made by Rowe and seconded by
Schieber approving EWP Project, 29th Street Extension Federal
Contract signing, Dist#3. Rowe said this
was a contract with Natural Resources Conservation Service (NRCS) a rip rap job
to protect bridge abutments and roads; the county will supply equipment for the
job. Motion carried: Schieber, aye; Rowe, aye.
Motion was made by Rowe and seconded by
Schieber noting the following December 2010 Kay County Monthly Reports: Treasurer; Election Board. Motion carried: Schieber, aye; Rowe, aye.
Motion was made by Rowe and seconded by
Schieber approving and authorizing Requisitioning Officers (Tyson Rowe/Donald
Briggs), Receiving Agents and Inventory Clerks (Brenda Case/Jeff Spencer), Dist#3. Motion carried: Schieber, aye; Rowe, aye.
Motion was made by Rowe and seconded by
Schieber approving Bridge Application Form Emergency and Transportation
Revolving Fund Program Bridge NBI#02551, Str. Loc. #36E0260N3160004, Project
No. ETRCB8-36-3(09)11. Motion
carried: Schieber, aye; Rowe, aye.
Motion was made by Rowe and seconded by
Schieber approving the following Resolutions to Dispose of Equipment: Res#10, 11-95-A, Dist#1-1992 Motor Grader,
surplus to be sold at Elk City Auction; Res#10, 11-96, Dist#1-Forklift Datsun,
surplus to be sold at Elk City Auction; Res#10, 11-97, Dist#1-Slackline
Cableway Host, surplus to be sold at Elk City Auction; Res#10, 11-98,
Dist#1-Sheep Foot Roller, surplus to be sold at Elk City Auction; Res#10,
11-99, Dist#1-Fuel tank, surplus to be sold at Elk City Auction; Res#10,
11-100, Dist#3-nine items surplus to be sold at Elk City Auction; Res#10,
11-101, Dist#3-building & printer, junked.
Motion carried: Schieber, aye;
Rowe, aye.
Motion was made by Rowe and seconded by
Schieber approving the following Resolutions to Deposit: Res#10, 11-94, Highway D#1-$3,718.00,
H3101-91 Traders Bend Project FY10-11; Res#10, 11-95, Highway D#2-$1,602.00,
reimbursement, road damage. Motion
carried: Schieber, aye; Rowe, aye.
Motion was made by Rowe and seconded by
Schieber approving the following Cash Fund Estimate of Needs and Request for
Appropriation: Hwy. D#1-$3,718.00; Hwy.
D#2-$1,602.00; Treasurer Mortgage Certification-$595.00; County Clerk Lien
Fee-$6,413.25; Preservation Fee-$5,780.00.
Motion carried: Schieber, aye;
Rowe, aye.
Motion was made by Rowe and seconded by
Schieber approving the following Transfer of Appropriations: Sheriff Service Courthouse Security-$1,900.00
& Capital Outlay-$2,000.00 to Personal-$1,900.00/Overtime-$2,000.00 Total
Transfer $3,900.00; Hwy. D#1 “S” Street Project-$1,508.40 to Maintenance &
Operations (M&O); Hwy. D#2 Capital Outlay-$447.69 to Pay Lease Purchase
Payment Lease Purchase; Sheriff Travel-$2,000.00 to Overtime. Motion carried: Schieber, aye; Rowe, aye.
Unscheduled public appearances: DA Hermanson requested to be on next week’s
agenda regarding parking at and around the courthouse. He mentioned suggestions for county employee
parking and handicapped parking.
Undersheriff Kelley asked questions
regarding windows in the old jail.
Commissioner Schieber told him that topic would need to be placed on
agenda for further discussion.
Jim Rugley, Fire Chief for Ranch Drive Fire
Department, told Commissioners a Kay County Task Force was being formed for the
Kay & Osage areas.
Motion was made by Rowe and seconded by
Schieber approving Payroll with warrants due on
Motion was made by Rowe and seconded by Schieber
approving Blanket Purchase Order Claims.
Motion carried: Schieber, aye; Rowe,
aye.
Motion was made by Rowe and seconded by Schieber
approving Maintenance & Operation Claims.
Motion carried: Schieber, aye; Rowe,
aye.
FY 2009/2010
PURCHASE ORDERS
2009-2010 Highway: 2283, Evans & Associates,
148402.00, Road project
FY 2010/2011 PURCHASE ORDERS
2010-2011 County Sales Tax Fund:
247, Southwest Paper, 2788.31, Janitorial Supplies; 248, City of Newkirk,
6580.76, Billing; 249, Guthrie News Leader, 72.00, Advertising; 250, ABL Management,
9644.34, Food Service; General: 1325, Wards Air Conditioning, 3254.89, Service
call; 1326, Wards Air Conditioning, 80.00, Service call; 1327, Northcutt,
Clark, Gardner, Hron & Brune, 11075.10, Legal expense; 1328, American
Telephone Inc., 111.40, Service call; 1329, AT&T, 989.22, Billing; 1330,
ThyssenKrupp Elevator, 467.00, Elevator Maintenance; 1331, Allegiance
Communications, 25.71, Billing; 1332, OK Natural Gas, 394.70, Billing; 1333,
Clearwater Enterprises, 1584.20, Billing; 1334, ACCO, 88054.00, Premium; 1335,
ACCO, 112614.00, Premium; 1336, Lowes Building Center, 285.83, Trim; 1337, City
of Newkirk, 7799.88, Billing; 1338, Quality Water Service, 37.25, Water; 1339,
Ponca City News, 84.00, Subscription renewal; 1340, Zee Medical Inc., 92.20, Medical
Supplies; 1341, Ford Refrigeration Service, 867.02, Service; 1342, First
National Bank, 815.00, Premium; 1343, AT&T, 183.88, Billing; 1344, Quality
Water Service, 29.50, Water & Cooler Rent; 1345, CODA, 75.00, Registration;
1346, Van Hoesen, Everette H., 147.90, Mileage; Health: 186, J & P Supply,
216.80, TOWELS; 187, Rose Ann McChristian, 69.00, Travel; 188, Ponca City
Utility Authority, 1092.28, Billing; 189, Centerpoint Energy Arkla, 198.28,
Billing; 190, AT&T, 470.52, Billing; 191, June Fetters, 60.00, Travel; 192,
Richards, Mary, 20.00, Travel; 193, STC, 54.00, Maintenance Agree.; Highway:
1084, Evans & Associates, 562088.55, Road project; 1085, Ponca City Utility
Authority, 482.92, Billing; 1086, Power Plan, 558.00, Parts; 1087, OK Natural
Gas, 129.22, Billing; 1088, Rural Water District #3, 40.69, Billing; 1089, OK
Natural Gas, 244.91, Billing; 1090, CODA, 75.00, Registration; 1091, Hats Auto
Supply, 40.00, Parts; 1092, Zee Medical Inc., 115.95, Gloves; 1093, Austin,
Steve, 117.81, Mileage; 1094, Tonkawa Chamber Of Commerce, 25.00, Tickets;
1095, John's Welding Equipment & Repair, 26.00, Welding supplies; Jail Cash
Fund: 93, Foust, Peggy, 36.00, Juvenile Transports; 94, Baker, Johnny F,
669.00, Juvenile Transports; LEPC Grant Cash Fund: 3, Chisholm Enterprises,
41.95, Food; Lien Fee: 34, STC, 218.71, Maintenance Agree.
Details’ concerning the above listed
purchase orders/claims are available in the
There being no other business, motion was made by Rowe and
seconded by Schieber
to adjourn,
*************************************
Approved this 18th day of January, 2011.
_____________________________
STEVE AUSTIN, CHAIRMAN
_____________________________
DEE SCHIEBER, MEMBER
_____________________________
TYSON ROWE, MEMBER
ATTEST:
_________________________________
TAMMY REESE,
SECRETARY, BOARD OF
(SEAL)
****************************************