Monday, January 10, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 10, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 7, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Member Dee Schieber called the meeting to order.  Those present were as follows:  Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Steve Kelley, Undersheriff; Larry Klumpp, OSU Extension Agent; Jeff Buechler, Jail Administrative; Ray Ball, Kaw Tribe; Scott Cloud, Newkirk Herald; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  Chairman Steve Austin, absent, representing BOCC in Federal Court.

 

Commissioner Schieber led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of January 3, 2011.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Oklahoma Juvenile Affair Claims for October 2010-$3,924.48 and November 2010-$4,311.48.  Motion carried:  Schieber, aye; Rowe, aye.

 

Jail Issues:  Jeff Buechler, Jail Administrator, reported 133 on the daily inmate count.  Buechler apologized to Commissioners for not telling them about the damaged door and then explained the matter.  He reported about an inmate, who attempted suicide, was tazed, then taken to hospital.  Buechler also said the heat censors were out.

 

Commissioner Schieber asked Buechler why he had excessive overtime this month and Buechler told him overtime was due to training, etc.

 

Undersheriff Steve Kelley informed the Commissioners beginning February 1, 2011; the Courthouse will have a security guard, William Hargraves, on duty from 8:30 a.m. to 4:30 or 5 p.m.  Kelley described some of Hargraves’ responsibilities and said money to pay Hargraves salary, $1,900.00 per month, will come from the Security grant fund and the county would pay for his benefits.

 

Kay County Treasurer Christy Kennedy asked if the security guard would be available for bank escorts.  Kelley answered if he was not in the courtroom he could assist.

 

Brian Hermanson, DA, asked prior to February 1, 2011, if a security guard would be available.  Kelley did not know if they would have deputies available.

 

Hermanson, DA, told Commissioners the sinks in the two (2) restrooms in the District Attorney’s office area are several years old, rusted and hold water and asked for new replacements.

 

Motion was made by Rowe and seconded by Schieber approving purchasing new sinks for restrooms in the District Attorney’s office area out of General Government Maintenance and Operation (M&O) account.   Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Schieber and seconded by Rowe approving applying for a Rural Economic Action Plan (REAP) Grant to purchase 15 hand held radios and 5 radios in the amount of $17,539.99 for the Dale Township Rural Fire Department.  Commissioner Schieber asked County Clerk Reese to type and include a Resolution authorizing application for financial assistance from the REAP Fund.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving applying for a REAP Grant to purchase fire fighter boots in the amount of $5,760.00 for the Ranch Drive Fire

 

Department.  A Resolution authorizing application for financial assistance from the REAP Fund was included.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving an Agreement between BOCC and Mark Estep, State Farm, to receive remote terminal capabilities with the Assessor’s Office.  Motion carried:  Schieber, aye; Rowe, aye.

 

Motion was made by Rowe and seconded by Schieber approving reimbursement claim for Election Board Secretary Salary for December 2010.  Motion carried:  Schieber, aye; Rowe, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber and Rowe said they were out at 5 a.m. applying sand to roads in their district.

 

Motion was made by Rowe and seconded by Schieber approving EWP Project, 29th Street Extension Federal Contract signing, Dist#3.  Rowe said this was a contract with Natural Resources Conservation Service (NRCS) a rip rap job to protect bridge abutments and roads; the county will supply equipment for the job.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber noting the following December 2010 Kay County Monthly Reports:  Treasurer; Election Board.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving and authorizing Requisitioning Officers (Tyson Rowe/Donald Briggs), Receiving Agents and Inventory Clerks (Brenda Case/Jeff Spencer), Dist#3.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Bridge Application Form Emergency and Transportation Revolving Fund Program Bridge NBI#02551, Str. Loc. #36E0260N3160004, Project No. ETRCB8-36-3(09)11.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#10, 11-95-A, Dist#1-1992 Motor Grader, surplus to be sold at Elk City Auction; Res#10, 11-96, Dist#1-Forklift Datsun, surplus to be sold at Elk City Auction; Res#10, 11-97, Dist#1-Slackline Cableway Host, surplus to be sold at Elk City Auction; Res#10, 11-98, Dist#1-Sheep Foot Roller, surplus to be sold at Elk City Auction; Res#10, 11-99, Dist#1-Fuel tank, surplus to be sold at Elk City Auction; Res#10, 11-100, Dist#3-nine items surplus to be sold at Elk City Auction; Res#10, 11-101, Dist#3-building & printer, junked.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit:  Res#10, 11-94, Highway D#1-$3,718.00, H3101-91 Traders Bend Project FY10-11; Res#10, 11-95, Highway D#2-$1,602.00, reimbursement, road damage.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Hwy. D#1-$3,718.00; Hwy. D#2-$1,602.00; Treasurer Mortgage Certification-$595.00; County Clerk Lien Fee-$6,413.25; Preservation Fee-$5,780.00.  Motion carried:  Schieber, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff Service Courthouse Security-$1,900.00 & Capital Outlay-$2,000.00 to Personal-$1,900.00/Overtime-$2,000.00 Total Transfer $3,900.00; Hwy. D#1 “S” Street Project-$1,508.40 to Maintenance & Operations (M&O); Hwy. D#2 Capital Outlay-$447.69 to Pay Lease Purchase Payment Lease Purchase; Sheriff Travel-$2,000.00 to Overtime.  Motion carried:  Schieber, aye; Rowe, aye.

 

 

Unscheduled public appearances:  DA Hermanson requested to be on next week’s agenda regarding parking at and around the courthouse.  He mentioned suggestions for county employee parking and handicapped parking.

 

Undersheriff Kelley asked questions regarding windows in the old jail.  Commissioner Schieber told him that topic would need to be placed on agenda for further discussion.

 

Jim Rugley, Fire Chief for Ranch Drive Fire Department, told Commissioners a Kay County Task Force was being formed for the Kay & Osage areas. 

 

Motion was made by Rowe and seconded by Schieber approving Payroll with warrants due on January 21, 2011 (corrected from Agenda that read January 27, 2011).  Motion carried:  Schieber, aye; Rowe, aye.

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Rowe, aye.

 

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye.

               

                FY 2009/2010 PURCHASE ORDERS

                2009-2010 Highway: 2283, Evans & Associates, 148402.00, Road project

FY 2010/2011 PURCHASE ORDERS

            2010-2011 County Sales Tax Fund: 247, Southwest Paper, 2788.31, Janitorial Supplies; 248, City of Newkirk, 6580.76, Billing; 249, Guthrie News Leader, 72.00, Advertising; 250, ABL Management, 9644.34, Food Service; General: 1325, Wards Air Conditioning, 3254.89, Service call; 1326, Wards Air Conditioning, 80.00, Service call; 1327, Northcutt, Clark, Gardner, Hron & Brune, 11075.10, Legal expense; 1328, American Telephone Inc., 111.40, Service call; 1329, AT&T, 989.22, Billing; 1330, ThyssenKrupp Elevator, 467.00, Elevator Maintenance; 1331, Allegiance Communications, 25.71, Billing; 1332, OK Natural Gas, 394.70, Billing; 1333, Clearwater Enterprises, 1584.20, Billing; 1334, ACCO, 88054.00, Premium; 1335, ACCO, 112614.00, Premium; 1336, Lowes Building Center, 285.83, Trim; 1337, City of Newkirk, 7799.88, Billing; 1338, Quality Water Service, 37.25, Water; 1339, Ponca City News, 84.00, Subscription renewal; 1340, Zee Medical Inc., 92.20, Medical Supplies; 1341, Ford Refrigeration Service, 867.02, Service; 1342, First National Bank, 815.00, Premium; 1343, AT&T, 183.88, Billing; 1344, Quality Water Service, 29.50, Water & Cooler Rent; 1345, CODA, 75.00, Registration; 1346, Van Hoesen, Everette H., 147.90, Mileage; Health: 186, J & P Supply, 216.80, TOWELS; 187, Rose Ann McChristian, 69.00, Travel; 188, Ponca City Utility Authority, 1092.28, Billing; 189, Centerpoint Energy Arkla, 198.28, Billing; 190, AT&T, 470.52, Billing; 191, June Fetters, 60.00, Travel; 192, Richards, Mary, 20.00, Travel; 193, STC, 54.00, Maintenance Agree.; Highway: 1084, Evans & Associates, 562088.55, Road project; 1085, Ponca City Utility Authority, 482.92, Billing; 1086, Power Plan, 558.00, Parts; 1087, OK Natural Gas, 129.22, Billing; 1088, Rural Water District #3, 40.69, Billing; 1089, OK Natural Gas, 244.91, Billing; 1090, CODA, 75.00, Registration; 1091, Hats Auto Supply, 40.00, Parts; 1092, Zee Medical Inc., 115.95, Gloves; 1093, Austin, Steve, 117.81, Mileage; 1094, Tonkawa Chamber Of Commerce, 25.00, Tickets; 1095, John's Welding Equipment & Repair, 26.00, Welding supplies; Jail Cash Fund: 93, Foust, Peggy, 36.00, Juvenile Transports; 94, Baker, Johnny F, 669.00, Juvenile Transports; LEPC Grant Cash Fund: 3, Chisholm Enterprises, 41.95, Food; Lien Fee: 34, STC, 218.71, Maintenance Agree.

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Rowe and seconded by Schieber

 to adjourn, 10:19 a.m.  Motion carried:  Schieber, aye; Rowe, aye.

 

 

 

 

 

 

 

 

 

 

 

 

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Approved this 18th day of January, 2011.

 

 

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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