Monday, December 13, 2010

Kay County Courthouse

Newkirk, OK  74647


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 13, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 10, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Dee Schieber called the meeting to order.  Those present were as follows:  Steve Austin, Member; Laile Wilson, Member; Jennifer Layton, First Assistant District Attorney (ADA); Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Undersheriff; Larry Klumpp, OSU Extension Office; Tyson Rowe, Commissioner District #3 Elect; Scott Cloud, Newkirk Herald; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  


Chairman Schieber led the Flag Salute.


Motion was made by Austin and seconded by Schieber approving regular meeting minutes of December 6, 2010.  Motion carried:  Schieber, aye; Wilson, abstained; Austin, aye.


Tiffany Davis, Oklahoma Court Services, brought fliers instead of presenting a picture board.  She said the Gap Foundation bought Washington Elementary School in Blackwell and plans to use the facility as a Salvation Army and for kid oriented purposes.  Davis said the defendants will be working at that facility in the near future.  She also noted the Oklahoma Court Services will help the Drug Court Program by purchasing dog food for the Humane Society.


Jail Issues:  Jeff Buechler, Jail Administrator, was not present to give report.  Sheriff Everette Van Hoesen said the daily inmate count was 120.


Sheriff’s Office Issues:  Undersheriff Kelley gave a November 2010 Monthly Activity Report showing 96 cases worked, 1,091 radio calls, 1,975 received and dispatched calls, 36,393 miles making patrol duties, transports and service calls, 76 civil service papers served.  Kelley also noted changes were made to courthouse security panic buttons, a new camera system ordered for courthouse security, recovered items from a burglary and bullet proof vests were bought with Jag Grant monies.


Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber noted open house for the new CED building in Alva has been set for December 22, 2010.  He mentioned upcoming meeting at Association of County Commissioners of Oklahoma (ACCO) will be held on December 15, 2010, for District Attorneys and Commissioners.


Commissioner Wilson said another bridge was closed by CED in his district. 


Motion was made by Wilson and seconded by Austin approving the following November 2010 Kay County Monthly Reports:  Treasurer’s; Election Board; Sheriff General; County Clerk; Health Department.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 


Motion was made by Austin and seconded by Wilson approving the following Resolutions to Dispose of Equipment:  Res#10, 11-83, Court Clerk, CPU HP 7100, junked.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 


Motion was made by Wilson and seconded by Austin approving the following Resolutions to Deposit: Res#10, 11-82, Public Building Authority (PBA)-$1,408.84, December 2010 rent.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 


Motion was made by Austin and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:   PBA-$1,408.84; Treasurer’s Mortgage Certification-$500.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

Motion was made by Austin and seconded by Wilson approving the following Transfer of Appropriations:  Sheriff Personal Services-$20,000.00 to Maintenance – Commissioner Austin asked the Sheriff if he would have the money in Personal Services to survive through the end of the Fiscal Year (FY) if he transferred $20,000 out of Personal Services to Maintenance.  Austin said at budget time you told me you asked for exactly what you needed in Personal Services; Austin told Sheriff Van Hoesen that he didn’t want him coming to him at the end of the FY needing money to meet payroll needs.  Sheriff Van Hoesen told Austin he would not do that and that he had money to make the transfer work; Sheriff Maintenance-$300.00 to Travel; Sheriff Service Fee-$7,000.00 to Maintenance; County Sales Tax Personal Service-$2,000.00 to Part-time; Hwy. Dist#1 Capital Outlay-#15,440.68 to Traders Bend Acct.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Wilson and seconded by Austin selecting bidders for the six months bids for commonly used items as follows (bids were opened 12-6-10):  Bid#2011-1-Asphalt, APAC Central, Inc., Asphalt & Fuel Supply, Coastal Energy Corp., Ergon Asphalt & Emulsions, Evans & Associates, Vance Brothers, Inc., Wood & Sons Paving; Bid#2011-2-Bridge Materials, Bridge & Highway, K&O Construction, Railroad Yard, Sunbelt Equipment; Bid#2011-3-Lumber, Bridge & Highway; Bid#2011-4-Grader Blades, Warren Cat selected because blades are harder; Bid#5-Concrete, Mid-Continent Concrete; Bid#2011-6-Heavy Equipment Rental, Evans & Associates, Sober Brothers, Inc.; Bid#2011-7-Road Rock, APAC Central, Inc., Bowers Trucking, Inc., Diemer Construction Co., Evans & Associates, Grant County Dist#3, Quapaw Co., 7 Mile Mine, LLC; Bid#2011-8-Culvert Pipe, K&O Construction, Railroad Yard, Inc., Sunbelt Equipment, Tinhorns R US LLC; Bid#2011-9-Office Supplies, Copiers Plus, Holt’s Toner Source, Merrifield Offices, Southwest Business;Bid#2011-10-Janitorial Supplies, J&P Supply, Inc.;Bid#2011-11-Concrete (pour & finish), River Ridge Construction, Sober Brothers, Inc., Waller Construction, Co.; Bid#2011-12 Road Striping, Direct Traffic Control, Timestriping, Inc.; Bid#2011-13-Routine Electrical Work, no bids were received.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Unscheduled Public Appearances:  Senator Elect Eddie Fields came by to welcome county officials to visit him anytime regarding legislation issues.


Motion was made by Wilson and seconded by Austin approving Payroll with warrants to be released on December 22, 2010.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Austin and seconded by Wilson approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Wilson and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


                FY 2008/2009 PURCHASE ORDERS

                2008-2009 Highway: 2393, Evans & Associates, 10481.47, Road project

                FY 2010/2011 PURCHASE ORDERS

                2010-2011 County Sales Tax Fund: 171, Quality Water Service, 112.50, Water; 172, Fuelman Of Oklahoma, 331.31, Fuel; 173, Southwest Business Products, 620.68, OFFICE SUPPLIES; 174, J & P Supply, 102.08, Janitorial Supplies; 175, Southwest Business Products, 1061.55, OFFICE SUPPLIES; 176, A-Plus Printing, 1722.00, Printing; 177, Farha Wholesale Co., 284.60, Paper Products; 178, Hassell And Associates, 125.00, MMPI Evaluation; 179, Southwest Business Products, 478.05, OFFICE SUPPLIES; 180, Stillwater NewsPress, 37.93, Advertising; 181, Tonkawa News, 75.00, Advertising; 182, Newkirk Herald Journal, 88.35, Advertising; 183, Ponca City News, 154.80, Advertising; 184, ABL Management, 17741.79, Meals; 185, Bankers Credit Card Services, 1005.37, Expenses; 186, Blackwell Journal Tribune, 120.00, Ad; 187, A-Plus Printing, 318.00, Forms; 188, Farha Wholesale Co., 317.04, Supplies; 189, South Central KS Reg. Med. Ctr, 308.30, Physical; 190, Verizon Wireless, 544.35, Cell phone bill; 191, AT&T, 364.91, Billing; Co.Improve.: 1, One Net, 6168.00, Internet Fee; General: 1146, Cintas Corporation Loc, 103.81, Blanket For Laundry; 1147, Moberly Auto Service, 344.53, Blanket For Vehicle Maintenance; 1148, Ponca City News, 394.60, Publication; 1149, Quality Water Service, 34.50, Water & Cooler Rent; 1150, Quality Water Service, 28.50, Water & Cooler Rent;          1151, Rogers Oil Co., 112.34, Fuel; 1152, Bankers Credit Card Service, 190.01, Out Of County Expense; 1153, Okla. Juvenile Justice SVCS, 2721.42, Juvenile Detention; 1154, Page Plus Inc., 163.50, Pager Service; 1155, Houser Hardware, 158.92, Supplies; 1156, Take Ten Tire, 933.68, Vehicle Maintenance; 1157, Fuelman Of Oklahoma, 1054.72, Fuel; 1158, Embassy Suites - Norman, 140.00, Lodging; 1159, Galaxie Business, 52.00, Battery Backup; 1160, Caskey Pest Control, 55.00, Pest Control; 1161, Southwest Business Products, 1175.57, OFFICE SUPPLIES; 1162, Southwest Business Products, 787.80, Calculator; 1163, Tractor Supply Co, 44.98, Wheel; 1164, Southwest Business Products, 42.00, Notary stamp; 1165, Kay County, 871.04, Telephone Service; 1166, Quality Water Service, 32.50, Water; 1167, Kay Office Equipment, 127.55, Maintenance Agree.; 1168, Secretary of State, 20.00, Notary Bonds; 1169, Zee Medical Inc., 72.70, Medical Supplies; 1170, Quality Water Service, 29.50, Water & Cooler Rent; 1171, Galaxie Business, 47.50, Copier contract; 1172, AT&T, 368.42, TELEPHONE; 1173, AT&T, 686.28, Billing; 1174, USPS - HASLER, 10000.00, Postage; 1175, AT&T, 108.89, Phone bill; Health: 161, J & P Supply, 62.74, Toilet Tissue; 162, Bonnie Luis, 45.00, Travel; 163, June Fetters, 60.00, Travel; 164, Rose Ann McChristian, 69.00, Travel; Highway: 903, Lampton Welding, 426.82, Blanket; 904, Keeler Equipment Sales, 2295.00, Parts & supplies; 905, Evans & Associates, 7143.84, Road project; 906, Embassy Suites - Norman, 140.00, ACCO Conference; 907, Evans & Associates, 121993.53, Road project; 908, River Ridge Construction Llc, 43200.00, Road project; 909, Evans & Associates, 60000.00, Road project; 910, JADs Cleaning, 200.00, Cleaning; 911, Evans & Associates, 11778.72, Road project; 912, Houser Hardware, 33.00, Pipe; 913, Kelle Oil Company, 184.00, Tire repairs; 914, Total Comm Inc., 2280.00, Radio; 915, Sunbelt Equipment & Supply, 28010.74, Iron; 916, Fastenal Indus & Const Supplies, 385.00, Misc; 917, Lowes Building Center, 152.04, Concrete; 918, Dell Inc, 104.36, Ink Cartridge; 919, Ponca Machine Company, 180.00, Iron; 920, AT&T, 108.89, Billing; 921, Power Plan, 249.50, Parts; 922, Hogan Fire Inc, 2500.00, Repairs; 923, OK Natural Gas, 59.77, Billing; 924, Ponca City News, 84.00, Subscription renewal; 925, Rural Water District #3, 40.79, Billing; 926, Rays Used Equipment, 90.00, Parts; 927, Bliss Industries, 140.00, Repairs; 928, Zee Medical Inc., 107.07, Medical Supplies; 929, Eastman National Bank, 1239.73, Lease Purchase Payment; 930, Security National Bank, 6726.43, Lease Purchase Payment; 931, Welch State Bank, 1536.00, Lease Purchase Payment; 932, Caterpillar Financial Services Corp, 4317.12, Lease Purchase Payment; 933, Eastman National Bank, 4985.47, Lease Purchase Payment; 934, John Deere Credit, 1904.75, Lease Purchase Payment; 935, John Deere Credit, 1801.73, Lease Purchase Payment; 936, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; Jail Cash Fund: 81, Foust, Peggy, 264.00, Juvenile Transports; 82, Baker, Johnny F, 607.00, Juvenile Transports; 83, Carter Hall, 793.53,

                Juvenile Detention; 84, Okla. Juvenile Justice SVCS, 1232.78, Juvenile Detention; 85, Craig Co. Detention Center, 1276.50, Juvenile Detention; 86, Osage County Det. Center, 1406.60, Juvenile Detention; 87, Texas County Juv. Det. Center, 1350.56, Juvenile Detention; Serv.Fee: 94, Blackwell Animal Hospital, 43.66, Medical Services; 95, Fleetcor Technologies, 1180.58, Fuel; 96, OK Dept. of Public Safety,350.00, OLETS; 97, Caskey Pest Control, 55.00, Spray; 98, Galaxie Business, 306.00, Office Equipment; Drug Court: 32, Omega Laboratories Inc, 33.00, Blanket; 33, Redwood Toxicology Laboratory, 340.00, Blanket; 34, Redwood Biotech, 364.00, Test kits; 35, Test Medical Symptom @ Home Inc, 40.50, Alco Mate Mouthpieces


            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Schieber and seconded by Austin

 to adjourn, 10:30 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.



Approved this 20th day of December, 2010.


                 DEE SCHIEBER, CHAIRMAN