Monday, October 4, 2010

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 4, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 1, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows:  Laile Wilson, Member; Steve Austin, Member; Mark Gibson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Jeff Kubik, Kay County Free Fair Board; Donnie Head, Circuit Engineering District (CED) No. 8; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  

 

Chairman Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of September 27, 2010.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Kay County Free Fair Board Executive Director Jeff Kubik discussed with BOCC concerns Fair Board Members have with the Free Fair.  He said because the location of the fair is not county owned the Fair Board is limited.  Kubik mentioned a few of the limitations:  facilities and conditions of buildings, parking, location-no room to grow.  He said Fair Board would like the attendance to grow and would like to offer new events such as concerts, but because of location it is not possible.  Kubik said he would like to relocate on 20-40 acres and have new buildings, arena, grand stands, etc.  He said the City of Blackwell owns the current location of fair and the City and the Chamber have not been willing to update facilities.

 

Larry Klumpp, OSU Extension Agent, said Blackwell only uses the facility for storage so they have no desire to put a lot of money into it.

 

Commissioner Schieber asked Jeff Kubik to get together some drawings of what the Fair Board would like and the BOCC will review.  Kubik told the commissioners there are grants available to help.

 

Schieber asked Kubik if the Fair Board was audited.  Kubik replied, “no.”  Schieber suggested the board be audited.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 123 with 28 ready for Department of Corrections and September 2010 monthly average of 123.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber reported work is continuing on Trader’s Bend.  Schieber noted he would be meeting with ODOT on Tuesday to present local ideas; Schieber mentioned one area he would like to see sign improvements at the four-way stop on Hwy. 77 and Hwy. 11. 

 

Motion was made by Wilson and seconded by Austin approving Agreement for Engineering Services for an overflow structure on Hubbard Road and Chikaskia Bridge.

Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.  

 

Motion was made by Austin and seconded by Wilson approving the following Title Pages:  Bridge on Hubbard Road over Ponca Lake; Bridge on Oakland Road over Bois De-Arc Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.   

 

Motion was made by Wilson and seconded by Austin approving reimbursement for Kay County Election Board Secretary salary for the month of September 2010.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Wilson approving Claim for Estimated Payroll District Attorneys Council.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Wilson approving the following the following Resolutions to Dispose of Equipment: Res#10, 11-55, Court Clerk, 1500 APC to Server Cabinet, transferred back to OCIS, replaced for Server upgrade.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Austin approving the following Resolutions to Deposit:  Res#10, 11-54, Highway Dist#1-$165,981.32, BIA-$75,392.53, H3101-93 Fountain Road Phase II FY2010-11; BIA-$90,588.79, H3101-78 “S” Str. Project FY 2010-11; Res#10, 11-56, Highway-$68,418.08, PA-06-OK-1876-PW-00255(0)-Dist#1-$7,146.40; PA-06-OK-1876-PW-00257(0)-Dist#2-$15,259.76; PA-06-OK-1876-PW-00266(0)-Dist#1-$8,476.43; PA-06-OK-1876-PW-00302(0)-Dist#1-$37,535.58.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation: Highway Dist#1-$165,981.32; Highway-$68,418.08 -  Dist#1-$53,158.32; Dist#2-$15,259.76; Sheriff’s Jail Cash-$29,220.08; Sheriff’s Commissary-$1,084.27; Sheriff’s Service Fee-$2,548.00; Sheriff’s Training-$800.00; Sheriff’s Training-$3,800.00; Sheriff’s Service Fee-$13,381.64.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Austin approving County Bridge & Road Improvement Fund Engineering Contract, Project Location C#136; Location#36E0230N3180005 NBI#04550; D#3, Pony Truss Bridge; Load Rated 3 Tons; Suffiency Rating 36.0, Dist#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Austin approving the following:  Bridge Inspection Invoice 436118, Bridge Inspection Contract 1232M, invoice amount-$1,101.60; Report of Conference between Bridge Owner & Bridge Inspection Consultant, Inv. #436118; ODOT Claim Form, Dist#2 & 3, BR-NBIS(070)CO Job Piece #12996(12), Agreement # EC-1232M (Inv. #436118).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.   

 

Motion was made by Wilson and seconded by Austin approving the following Programming Resolutions for BR & CIBR:  Bird’s Nest Creek, C#161, BRO#136D(179)CO NBI#12385 (construction funds to be furnished by BIA); Replace 62’ Pony Truss Span, C#18, Location#36E0030N3470003 NBI#01005 (Truss) (construction funds to be furnished by BIA); Replace 3-75’ Conc Arch Spans, C#175, Location#36N3140E0030006 NBI#01630 (Arch); Replace 2-14’ Masonry Arch Spans, C#250, Location#36N3380E0060003 NBI#02366 (Arch); Replace 92’ Pony Truss Span, C#76, Location#36E0150007 NBI#12384 (Truss); Replace 45’ Pony Truss Span, C#34, Location#36E0080N3210005 NBI#08936 (Truss).  Donnie Head, CED #8 discussed the above with the board.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no Unscheduled Public Appearances made.

 

Motion was made by Austin and seconded by Wilson approving Blanket Purchase Order Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

                FY 2009/2010 PURCHASE ORDERS       

                2009-2010 Jail Cash Fund: 321, Galaxie Business, 159.83, Copier contract; Drug Court: 71, Redwood Biotech, 29.95, Blanket

                FY 2010/2011 PURCHASE ORDERS

                2010-2011 General: 680, Cintas Corporation Loc, 113.94, Blanket For Laundry; 681, Rogers Oil Co., 44.34, Fuel; 682, Ponca City News, 208.40, Publication; 683, Rogers Oil Co., 95.03, Fuel; 684, Fleetcor Technologies, 1192.50, Fuel; 685, Houser Hardware, 247.34, Misc Supplies; 686, Biltmore Hotel, 154.84, Lodging; 687, J & P Supply, 496.51, Janitorial Supplies; 688, Springhill Suites Marriott, 252.00, Lodging; 689, Younger-Holmes Electrical Contractors, 200.00, Electrical Work; 690, Northwest District Assn, 50.00, Registration Fee & Dues; 691, AT&T, 110.42, Telephone Service; 692, AT&T, 110.42, October phone bill; 693, NACo, 1040.00, Annual dues; 694, Zee Medical Inc., 138.00, Medical Supplies; 695, AT&T, 222.16, Billing; 696, Simpson, Janell M, 330.00, Machine testing; 697, NORTHWEST DISTRICT CODA, 50.00, Registration; 698, City of Newkirk, 10500.60, Billing; 699, AT&T, 110.42, Billing; 700, USPS Disbursing Officer, 4561.87, Office lease; 701, Eastman National Bank, 2044.29, Loan Payment; 702, AT&T, 373.87, Billing;

                Health: 82, Southwest Business Products, 172.40, Toner Cartridges; 83, Southwest Business Products, 73.46, Cash boxes; 84, AT&T, 469.16, Billing; 85, S T C, 36.00, Copier maintenance; 86, Lowes Companies Inc., 341.10, Refrigerator; Highway: 497, Action Truck Parts, 489.44, Blanket; 498, O Reilly Auto Parts, 295.63, Blanket for parts; 499, Owen Auto Supply, 584.55, Parts & supplies; 500, G & B Auto, 185.00, Blanket; 501, Brandts, 174.84, Blanket; 502, Quality Water Service, 69.40, Blanket; 503, G & B Auto, 494.74, Blanket; 504, G & B Auto, 200.00, Tire repairs; 505, Action Truck Parts, 796.14, Parts & supplies; 506, Saddleback Inn, 282.00, Lodging; 507, Omaha Truck Center Inc., 223.48, Parts; 508, Southwest Truck Parts, 50.00, Parts; 509, Saddleback Inn, 168.00, Lodging; 510, Ponca City Publishing Co. Inc, 36.00, Billing; 511, Kelle Oil Company, 535.60, Tires & Mounts; 512, Farm Plan, 2416.25, Oil; 513, Vance Brothers Inc, 876.60, CRS-2 Oil; 514, Warren Cat, 280.04, Filters; 515, Take Ten Tire, 127.40, Service call; 516, Southwest Truck Parts, 1415.00, Parts; 517, Ponca City Utility Authority, 578.35, Billing; 518, Cross Oil, 16469.52, Fuel; 519, Cross Oil, 4207.33, Diesel; 520, Dish Network, 12.99, Billing; 521, Kelle Oil Company, 495.00, Tire and mount; 522, Farm Plan, 335.64, Parts; 523, O Reilly Automotive Inc., 221.96, Batteries; 524, NORTHWEST DISTRICT CODA, 25.00, Registration; 525, AT&T, 110.42, Billing; 526, OK Natural Gas, 100.63, Billing; 527, ACCO, 50.00, ACCO Conference; 528, NORTHWEST DISTRICT CODA, 25.00, NW Dist Dues & Registrati; 529, Zee Medical Inc., 59.65, Medical Supplies; 530, Austin, Steve, 156.79, CODA expenses; 531, Austin, Steve, 79.00, Mileage; 532, Schieber, Dee, 75.00, Mileage; 533, Secretary of State, 10.00, Notary Bonds; Jail Cash Fund: 31, Health Professionals, 2292.30, Reimbursement; 32, Ross, Donna, 162.00, Juvenile Transports; 33, Foust, Peggy, 354.00, Juvenile Transports; 34, Baker, Charlotte, 96.00, Juvenile Transports; 35, Baker, Johnny F, 963.00, Juvenile Transports; 36, Ross, Tom,

                615.00, Juvenile Transports; Lien Fee: 16, Merrifield Office Supply, 134.99, Printer cartridges; 17, Blackwell Journal Tribune, 62.00, Subscription renewal; 18, AT&T, 147.17, Billing; 19, ACCO, 50.00, Registration; 20, NORTHWEST DISTRICT CODA, 50.00, Registration Fee & Dues;

                PBA: 9, Caskey Pest Control, 44.00, Blanket; 10, Bagg, Jacky, 800.00, Contractual Services;

                Drug Court: 15, Redwood Toxicology Laboratory, 263.00, Blanket; 16, Omega Laboratories Inc, 142.00, Blanket;

 

                Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Austin and seconded by Wilson

 to adjourn, 10:14 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

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Approved this 12th day of October, 2010.

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                         

                                                              _____________________________

                 LAILE WILSON, VICE-CHAIRMAN

              

                _____________________________

     STEVE AUSTIN, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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