Monday, July 12, 2010

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 12, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 9, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows:  Laile Wilson, Member; Steve Austin, Member; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Nixie Goff, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  

 

Chairman Schieber led the Flag Salute.

 

Courthouse Security was a topic of discussion.  Undersheriff Kelley said there is approximately $62,000 in a courthouse security account; he said equipment such as panic alarms, cameras, etc. have been purchased.  Kelley said he would like to see a deputy hired to patrol, operate equipment and protect the people in the courthouse.

 

Judge Boyd stated he felt this was the best feasible step and the explained how the system would work; he said this would be a great deterrent to have a deputy who is armed and will be in the court rooms for dockets, trials, etc.

 

Austin said since the Sheriff’s office is moving to the new facility having a security deputy in the courthouse is even more crucial

 

Motion was made by Austin and seconded by Wilson to hire a Courthouse Security Deputy with the salary (negotiable) to be paid out of security funds and the county will pay for the benefits.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Austin approving regular meeting minutes of July 6, 2010.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye

 

No presentation was given by Tiffany Davis, Oklahoma Court Services, presenting number of community service hour’s defendants are working, and their projects.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 122. 

 

Motion was made by Austin and seconded by Wilson approving going out for bids to sell three vehicles (2007 Dodge Charge/2004 Ford Crown Vic/2003 Ford Crown Vic), Sheriff Department.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber mentioned the recent rains have delayed projects and then he briefly discussed an upcoming project to do an overflow structure on Hubbard Road on a five year plan. 

 

Motion was made by Wilson and seconded by Austin approving Amending Resolution Number 10, 11-1, and designating Ponca City News as the legal newspaper for FY 2010-11.  Motion carried:  Schieber, aye; Wilson, aye; Austin aye. 

 

Motion was made by Austin and seconded by Wilson approving Resolution Number 10, 11-13, Senate Bill 2173, accepting County Bridge and Road funding from the State of Oklahoma.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Austin approving an application to help with burial.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

 

Motion was made by Wilson and seconded by Austin approving Contract by and between the Kay County Health Department and Anco Services, Inc. to provide janitorial services.    Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

No action was taken on Detention Services Agreement by and between Communityworks/Cleveland County Regional Juvenile Detention Center, $21.24 a day per child. 

 

Motion was made by Wilson and seconded by Austin noting the following June 2010 Kay County Monthly Reports:  Treasurer’s; Election Board; Court Clerk-Blackwell, Newkirk and Ponca City offices.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Wilson approving the following Resolutions to Dispose of Equipment:  Res#10, 11-12 (corrected from Agenda that read Res#10, 11-223), Court Clerk, receipt printer, junked.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Drug Court-$14,895.00; Highway-$56.18.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Austin approving the following Transfer of Appropriations:  Treasurer Maintenance FY2010-11-$240.00 to Maintenance FY2009-10

Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Unscheduled public appearances:  Jerry Boyd, Capital Equipment, told those in attendance that he drove a truck for Capital Equipment and was just passing through and wanted to sell, from his truck, generators, etc.

 

Motion was made by Austin and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

                FY 2009/2010 PURCHASE ORDERS

                2009-2010 Cert.Fee: 61, Quality Water Service, 23.75, Water; General: 2459, Take Ten Tire, 600.00, Vehicle Maintenance; 2460, Quality Water Service, 22.75, Water & Cooler Rent; 2461, Quality Water Service, 12.25, Water & Cooler Rent; 2462, Take Ten Tire, 472.56, Vehicle Maintenance; 2463, Rogers Oil Co., 129.22, Fuel; 2464, ThyssenKrupp Elevator, 613.00, Elevator Maintenance; 2465, J & P Supply, 298.18, Janitorial Supplies; 2466, Postmaster, 88.00, Stamps; 2467, Quality Water Service, 47.75, Water; 2468, Southwest Business Products, 492.48, Envelopes; 2469, Stolhand Heating & Air, 134.00, Service call; 2470, Southwest Business Products, 105.97, OFFICE SUPPLIES; 2471, Quality Water Service, 55.15, Water & Service; 2472, Southwest Business Products, 71.85, OFFICE SUPPLIES; 2473, Cain's Lawn Care, 400.00, Lawn Care; 2474, Staples, 56.22, OFFICE SUPPLIES; 2475, Take Ten Tire, 188.52, Tires; 2476, Okla. Juvenile Justice SVCS, 3000.54, Juvenile Detention; Health: 377, GlaxoSmithKline Pharmaceutical, 285.50, Vaccines; 378, Pitney Bowes Inc., 50.50, Rental; 379, AT&T, 471.84, Billing; 380, Centerpoint Energy Arkla, 26.97, Billing; 381, Bobby Johnson, 20.00, Travel; 382, June Fetters, 40.00, Travel; 383, Bonnie Luis, 45.00, Travel; Highway: 2236, O Reilly Automotive Inc., 149.33, Parts & supplies; 2237, Blackwell Auto Parts, 284.52, Parts & supplies; 2238, Farm Plan, 280.48, Parts & supplies; 2239, Kelle Oil Company, 267.44, Blanket; 2240, Pioneer Hydraulics, 39.55, Parts; 2241, NAPA, 411.91, Blanket; 2242, Lampton Welding, 400.70, Supplies; 2243, Warren Cat, 306.74, Parts; 2244, Lowes Home Improvement Inc, 286.32, Blanket; 2245, Lampton Welding, 367.69, Welding supplies; 2246, Locke Auto Parts, 295.98, Parts; 2247, Houser Hardware, 251.45, Supplies; 2248, Action Truck Parts, 490.04, Parts; 2249, Cintas, 788.16, Uniform Cleaning; 2250, Kelle Oil Company, 1906.43, Tires & Misc.; 2251, G & B Auto, 50.00, Tire repairs; 2252, Cintas, 169.78, Uniform Cleaning; 2253, Grant County Dist #3, 4045.05, Surge Rock; 2254, Lowes Building Center, 718.00, Chain Saw; 2255, Evans & Associates, 2500.00, Fly ash; 2256, Sober Brothers, 1097.61, Native Material; 2257, Ponca City Publishing Co. Inc, 36.00, Billing; 2258, Total Com Inc., 250.00, Billing; 2259, Cross Oil, 139.00, Meter; 2260, Grant County District #1, 5489.45, Crusher Run; 2261, Ford Refrigeration Service, 125.00, Repairs; 2262, Evans & Associates, 2500.00, Fly ash; 2263, Grant County Dist #3, 5388.55, Crusher Run; 2264, Grant

 

 

 

County Dist #3, 5467.28, Crusher Run; 2265, Warren Cat, 720.00, Repairs; Jail Cash Fund: 312,

Houser Hardware, 200.80, Supplies; 313, Lowes Companies Inc., 197.62, Supplies; 314, Leach Paper Co., 1333.78, Supplies; 315, Quality Water Service, 190.00, Water; 316, Bankers Credit Card Service, 269.30, Out Of County Expense; 317, Ponca Body & Paint, 3547.23, Repairs; Lien Fee: 69, Staples, 60.25, Blanket; Drug Court: 68, McCarty & Rigdon, 1500.00, Blanket

FY 2010/2011 PURCHASE ORDERS

                2010-2011 General: 4, Tonkawa News, 30.00, Renewal; 5, Newkirk Mini-Storage, 225.00, Rent; 6, Galaxie Business, 144.78, Copier contract; 7, CODA Butch Freeman, 627.00, Membership dues; 8, NODA, 3250.00, Membership dues; 9, ThyssenKrupp Elevator, 432.41, Elevator Maintenance; 10, County Assessors Assoc Of Okla, 300.00, Annual dues; 11, Kay County Election Board, 198.00, Election expenses; 12, Western Plains Youth & Family, 381.55, Juvenile Detention; 13, Kellpro Computer, 3145.00, Annual Licensing; 14, OTC Fund, 317.00, Registration Fee; 15, MailFinance, 560.08, Lease payment; 16, USA Mobility Wireless, 156.30, Pager Service; 17, USDA-APHIS-WS, 2400.00, Predator & Rodent Service; 18, Reese, Tammy J., 105.00, Mileage; 19, Kennedy, Christine L., 68.00, Mileage; Highway: 5, Two Rivers Coop, 28.75, Chemicals; 6, Zee Medical Inc., 80.55, Medical Supplies; 7, Rural Water District #3, 52.72, Water Service; 8, Eastman National Bank, 1239.73, Lease Purchase Payment; 9, Security National Bank, 6726.43, Lease Purchase Payment; 10, Welch State Bank, 1536.00, Lease Purchase Payment; 11, Caterpillar Financial Services Corp, 4317.12, Lease Purchase Payment; 12, Eastman National Bank, 4985.47, Lease Purchase Payment; 13, John Deere Credit, 1904.75, Lease Purchase Payment; 14, John Deere Credit, 1801.73, Lease Purchase Payment; 15, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 16, Schieber, Dee, 101.00, Mileage;  Jail Cash Fund: 1, Quality Water Service, 3.75, Overage Of PO; Reimburse: 1, ESRI, 400.00, Maintenance Agree.; Serv.Fee: 1, ROCIC, 300.00, Membership dues

 

                Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Austin and seconded by Wilson to adjourn, 9:46 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

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Approved this 19th day of July, 2010.

 

 

 

                            _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                         

                                                              _____________________________

                 LAILE WILSON, VICE-CHAIRMAN

              

                _____________________________

     STEVE AUSTIN, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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