Monday, March 29, 2010

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 29, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 26, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Dee Schieber called the meeting to order. Those present were as follows: Laile Wilson, Vice-Chairman; Steve Austin, Member; Mark Gibson, Kay County District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Nixie Goff, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Schieber led the Flag Salute.

Motion was made by Austin and seconded by Wilson approving regular meeting minutes of March 22, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Chairman Dee Schieber made a special recognition to Kay County Emergency Management Director Dennis Bonewell for completing a comprehensive training program in disaster operations. The special recognition by the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) awarded Mr. Bonewell the Advanced Professional Development Series Certificate by the Emergency Management Institute.

Jail Issues: Sheriff Everette Van Hoesen reported the daily inmate count showing 126; with nine inmates scheduled to be taken to Department of Corrections this week.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber mentioned a pre-bid meeting on a new building for CED would be held this coming Wednesday; he said the bridge by Tonkawa is progressing.

Austin said he was waiting on Right-of-Way papers to be delivered to Oklahoma Department of Transportation (ODOT).

Don Cales, local citizen, addressed an issue regarding a road by his property Section 12- Township 27-Range4E. Mr. Cales gave a brief history regarding this property and then requested a road (1¼ miles long) be built to access property. Commissioner Schieber told Mr. Cales to build a road like that would cost around one million dollars. Schieber also said he would like to visit with other land owners that this will affect.

Motion was made by Austin and seconded by Wilson approving Service Agreement between Cain’s Lawn Care and BOCC. Austin said he solicited several quotes and the quote by Cain’s was the best in price. Austin said the county did not feel adequate to do the yard. Cain’s will charge $400 per treatment (three treatments) and will work on weekends. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Resolution/Contract Agreement Renewal Emergency and Transportation Revolving, Emergency and Transportation Revolving (ETR) Fund by and between Oklahoma Cooperative Circuit Engineering District Board and BOCC. Schieber mentioned this is extending the agreement one year and auditors have suggested doing this on projects the county has listed since the Oklahoma Constitution does not allow a county to become indebted beyond a fiscal year. This agreement will actually renew through June 30, 2010, and then the county will have to renew again for FY 2011, or pay the ETR funds back. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin accepting bid received by CSM Enterprises, LLC, out of Blackwell on Bid#2010-17 Hauling Road Rock, Dist#3 for $6.75 a ton. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving the following Resolutions to Dispose of Equipment: Res#9, 10-152, Highway Dist#3, D3-333-010 Dearborn Post-Hole Digger; D3-432-01-Buffalo Bench Vise, surplus, to be sold at public consignment auction by Crumrine Inc. Auctioneers, Tonkawa, May 2010; Res#9, 10-153, Highway Dist#3, D3-403-01 Purox Acetylene Combination Cutting Torch SN 40L45; D3-403-05, Weldmaster Acetylene Combination Torch; D3-410-04 Walker Unicradle Transmission Jack Model #49 SN 798; D3-412-04 FEMA Electric Transfer Fuel Pump SN A13-977; D3-432-02 Large Old-Model Vice on Stand; D3-435-04 Single Lid, Metal Tool Box, junked; Res#9, 10-154, Court Clerk, MXL9100WPS-7900CPU Unit Hard Drive, Item #J-218-14, junked. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit: Res#9, 10-151, Highway Dist#1-$180.00, sale of Telspar Post. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation: Highway Dist#1-$180.00; Sheriff Jail Cash-$39,688.47; Sheriff Service Fee-$18,147.06; Highway-$240,099.54. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no unscheduled public appearances made.

Motion was made by Austin and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2009/2010 PURCHASE ORDERS

2009-2010 Commissary: 15, Walmart Community BRC, 541.24, Supplies; EMA: 109, Allegiance Communications, 25.70, Service; General: 1827, Ford Refrigeration Service, 900.00, Blanket; 1828, Caskey Pest Control, 52.00, Blanket; 1829, Staples, 116.11, Blanket; 1830, Houser Hardware, 368.59, Blanket; 1831, Page Plus Inc., 163.50, Pager Service; 1832, Fleetcor Technologies, 1442.30, Fuel; 1833, Chief Supply, 152.97, Holsters; 1834, Merrifield Office Supply, 118.00, OFFICE SUPPLIES; 1835, Newkirk Mini-Storage, 225.00, Rent; 1836, USPS Disbursing Officer, 4429.00, Office lease; 1837, County Clerks & Deputies Association, 150.00, Registration; 1838, Ford Refrigeration Service, 2711.10, Maintenance; 1839, Rhyne, Mary L., 316.50, Travel; 1840, Zee Medical Inc., 73.75, Medical Supplies; 1841, Eastern Oklahoma Youth Service, 1418.25, Juvenile Detention; Health: 275, Ponca City Utility Authority, 983.56, electric bill; 276, Neopost, 308.25, Postage Equip Rental; Highway: 1613, Locke Auto Parts, 584.36, Parts; 1614, O Reilly Auto Parts, 298.50, Blanket; 1615, Blackwell Auto Parts, 298.72, Blanket; 1616, Warren Cat, 293.96, Parts; 1617, APAC-Central Inc, 3158.60, Road rock; 1618, Holiday Inn, 255.00, Lodging; 1619, Elk Inn, 340.00, Lodging; 1620, APAC-Central Inc, 1745.23, Road rock; 1621, AMC Urgent Care Plus, 150.00, Drug screening; 1622, Floor Care Specialists, 293.74, Floor Maintenance; 1623, Logan County Asphalt Co., 875.00, Asphalt; 1624, Owen Auto Supply, 602.84, Filters; 1625, AT&T, 116.97, Billing; 1626, ACCO, 50.00, Registration; 1627, Kelle Oil Company, 241.20, Tires; 1628, Cintas, 344.56, Laundry & Misc.; 1629, Omaha Truck Center Inc., 92.91, Parts; 1630, AT&T, 108.87, Billing; 1631, OK Natural Gas, 86.86, Billing; 1632, AT&T, 40.17, Billing; 1633, City of Blackwell, 432.97, Billing; Jail Cash Fund: 196, Pioneer Fire And Safety, 192.00, Inspections; 197, Health Professionals, 907.29, Overage; PBA: 19, Caskey Pest Control, 44.00, Pest Control; 20, Bagg, Jacky, 800.00, Contractual Services; PBA HEALTH: 9, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 156, Allegiance Communications, 47.71, Service; 157, Heartland Western Outfitters, 140.00, Hat; 158, Galls, 409.78, JAIL SUPPLIES; 159, OK Sheriff/Peace Officer Assn, 595.00, Membership dues

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Austin and seconded by Wilson to adjourn, 9:37 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 5th day of April, 2010.

_____________________________

DEE SCHIEBER, CHAIRMAN

_____________________________

LAILE WILSON, VICE-CHAIRMAN

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STEVE AUSTIN, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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