Monday, March 22, 2010

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 22, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 19, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Dee Schieber called the meeting to order. Those present were as follows: Laile Wilson, Vice-Chairman; Steve Austin, Member; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, Kay County Extension Agent; Tyson Rowe, Blackwell; Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Schieber led the Flag Salute.

Motion was made by Austin and seconded by Wilson approving regular meeting minutes of March 15, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Tom Pigg, Fidelity Life, gave a brief presentation regarding Long Term Care Protection. He said this is a new program that was just introduced to Oklahoma last year and is now available for all state, county, and school employees.

Jail Issues: Sheriff Everette Van Hoesen reported the daily inmate count showing 121. Van Hoesen clarified an incident that took place in the jail last Thursday; he said there was no riot. He said a diabetic inmate refused his medication and became belligerent so backup was called in for assistance. The inmate was eventually placed in maximum security to be monitored.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber said an Asphalt Paving School was going to be held in Alva on Tuesday to discuss the price of asphalt oil and the rising costs. All commissioners said they worked all weekend to keep the snow blown roads cleared.

Motion was made by Austin and seconded by Wilson approving Lease Purchase Agreement for Equipment between Kay County District 2 and Warren Power & Machinery Inc. Austin said this agreement is on the two graders he recently purchased. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Oklahoma Department of Transportation (ODOT) Form 324a for Engineering Fees on the following projects: (Schieber commented these claims will keep the projects open for five years and part of the five percent county will owe but it will not come out of operating expenses) BRO-136D(114)CO-SJN 22818(05), Bridge & approaches over Bois D’Arc Creek, 3.0 miles north and 1.6 miles west of SH-11/US-77, 36e0110n3310004-CN-57A, Total Due-$4,350.0 Dist#2 (some of the numbers have been corrected from Agenda); BRF-136C(115)CO-SJN 22819(05), Bridge & approaches over Bois D’Arc Creek, 0.1 mile north and 3.0 miles west of Newkirk, 36e009n3310000-CN-42, Total Due-$4,050.00, Dist#2; BRF-136C(116)CO-SJN 22820(05), Bridge & approaches over Bitter Creek, 0.6 miles east of Sumpter, 36e0090n3200009-CN037, Total Due-$4,200.00, Dist#2; BRF-136C(113)CO-SJN 22817(05), Bridge & approaches over Chikaskia River, 0.5 miles west and 2.3 miles south of I-35/US-177, 36n3170e0070009-CN-185, Total Due-$8,100.00, Dist#3. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin noting the following Monthly Reports for February 2010: Court Clerk-Newkirk Office. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving the following Resolutions to Dispose of Equipment: Res#9, 10-149, Highway Dist#3, D3-602-10 Motorola 2-way radio Mitrex Model No. T81JJA2000CK, S/N 433HJAI492/D3-602-18 Maxon Portable

Handheld Radio Model No. SP-5050D HDC, S/N 950518642, D3-104-04 5x8 Metal card file, junked; Res#9, 10-150, Assessor’s Office, S/N KR312FB664, Hewlett Packard Flat Screen Monitor, H-205-37, junked. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving the following Resolutions to Deposit: Res#9, 10-148, Highway Dist#3-$267.20, Sale of scrap metals. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation: Highway Dist#3-$267.20; Highway Dist#1-$1,294.57. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no unscheduled public appearances made.

Motion was made by Austin and seconded by Wilson approving Payroll with warrants to be released on March 30, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2009/2010 PURCHASE ORDERS

2009-2010 Cert.Fee: 37, Kennedy, Christine L., 136.00, Mileage; Commissary: 14, Four State Maintenance, 1196.01, Blanket; General: 1688, Okla. Juvenile Justice SVCS, 3023.80, Blanket; 1689, Fleetcor Technologies, 1451.70, Fuel; 1690, Burkes Wrecker Service, 945.00, Vehicle Maintenance; 1691, J & P Supply, 199.52, Janitorial Supplies; 1692, J & P Supply, 54.95, Janitorial Supplies; 1693, Southwest Business Products, 120.00, Depository ticket books; 1694, Rice Farms, 436.87, Lawn Mower Parts; 1695, Merrifield Office Plus, 65.90, Copy Paper; 1696, AT&T Mobility, 10.37, Cell phone bill; 1697, ACCO, 50.00, Registration; 1698, Beck, Holly L, 116.00, Mileage; 1699, Canadian County Juvenile Center, 154.48, Juvenile Detention; 1700, Osage County Det.Center, 1352.50, Juvenile Detention; 1701, Kay Office Equipment, 168.35, Copier repair; 1702, Ford, Perry W., 2.16, Reimbursement; 1703, Oklahoma Natural Gas, 556.77, Gas delivery; 1704, Clearwater Enterprises, 4328.90, Gas service; 1705, ThyssenKrupp Elevator, 40.00, Elevator Maintenance; 1706, STC, 163.81, Copier Maint & Overage; 1707, Kay Office Equipment, 23.46, Maintenance Agree.; Health: 265, Stolhand Heating & Air, 60.00, Maintenance; 266, AT&T, 163.45, Long distance; 267, ANCO Services, 2010.00, JANITORIAL SERVICE;

268, Language Line Services, 100.50, Language Line Service; 269, S T C, 76.22, Copier maintenance; 270, AT&T, 243.14, Phone; 271, AT&T Mobility, 103.92, Cell bill; 272, OK Natural Gas, 678.93, Gas bill; 273, City of Blackwell, 324.18, electric bill; 274, AT&T, 65.39, Phone bill;

Highway: 1536, Brandts, 247.95, Blanket; 1537, Roadsafe Traffice Systems Inc, 112.00, Barricade Rental; 1538, Evans & Associates, 2520.00, Fly ash; 1539, Grant County District #1, 2721.63, Crusher Run; 1540, BDF Enterprises LTD, 23.85, Filter Service; 1541, Ponca City Concrete

Co, 2024.00, Concrete; 1542, J & P Supply, 317.56, Janitorial Supplies; 1543, Brandts, 7.18, Hardware; 1544, Dish Network, 611.76, Billing; 1545, Logan County Asphalt Co., 875.00, Asphalt; 1546, Hughes Lumber, 140.46, Lumber; Jail Cash Fund: 187, American Institutional Supply Co., 1070.90, JAIL SUPPLIES; 188, Oklahoma Lighting, 63.60, Light bulbs; 189, Miller, Linda D, 66.00, Female Juvenile Transport; 190, Ross, Tom, 156.00, Juvenile Transports; 191, Foust, Peggy, 177.00, Female Juvenile Transport; 192, BAKER, JOHNNY, 468.00, Juvenile Transports;

Reimburse: 9, Hewlett Packard, 3086.00, Printer; Serv.Fee: 143, Forensic Science Institute, 100.00, Registration

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

Motion was made by Wilson and seconded by Austin Tabling Bid#2010-17 Hauling Road Rock, Dist#3. Bids were opened as follows: Bowers Trucking, Inc. $9 a ton; CSM Enterprises, LLC $6.75 a ton.

There being no other business, motion was made by Austin and seconded by Wilson to adjourn, 10:02 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 29th day of March, 2010.

_____________________________

DEE SCHIEBER, CHAIRMAN

_____________________________

LAILE WILSON, VICE-CHAIRMAN

_____________________________

STEVE AUSTIN, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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