Monday, March 8, 2010

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 8, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 5, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Dee Schieber called the meeting to order. Those present were as follows: Laile Wilson, Vice-Chairman; Steve Austin, Member; Mark Gibson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Vicky Purdy, First Deputy, District No. 3; Ray Ball, Kaw Nation; John Williamson, Citizen of Newkirk; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Schieber led the Flag Salute.

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 1, 2010, and special meeting minutes of March 3, 2010. Motion carried: Schieber, aye; Wilson, abstained; Austin, aye.

Tiffany Davis, Oklahoma Court Services, reported on their projects mentioning they have partnered with the Humane Society and will go there monthly; other projects included the Habitat Humanity and Ponca City Indian Cemetery.

Motion was made by Wilson and seconded by Austin authorizing Chairman Schieber to sign agreement with Oklahoma Emergency Management for the 2010 sub-grant reimbursement program. Dennis Bonewell, Kay County Emergency Management Director, said $2000 has been added to the program. He also noted payments will continue to be late; October contract has just now been received. Austin mentioned in the past the money was received on a quarterly basis. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Sheriff Everette Van Hoesen reported the daily inmate count showing 152, eight (8) inmates were taken to Department of Corrections (DOC) and 10 are scheduled. Schieber mentioned concern regarding the number of DOC inmates, along with District Attorney Mark Gibson. Van Hoesen said this count included inmates that are just in for the weekend; he said in the future he will separate the count for a more accurate number.

Motion was made by Wilson and seconded by Austin approving Army Corps of Engineering Amendment of Solicitation/Modification of Contract, Contract No. W912BV-09-P-0102, Modification No. P00001. Kelley said this contract would allow Kay County Deputies to provide Law Enforcement Services at Kaw Lake. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber mentioned CED meeting to be held on Wednesday and Elk City auction on Friday and Saturday.

Motion was made by Austin and seconded by Wilson approving Ad Valorem Reimbursement Fund (Five Year Manufacturers Exemption) per 62 O.S., Supp. 193, for loss of revenue due to exemption of new or expanded manufacturing facilities in 2008 for 2009 tax year in the amount of $2,546,749.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving Right-of-Way, Public Utility and Encroachment Agreement between Oklahoma Department of Transportation and BOCC, Project BRO-136D(178)CO. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving going for bid to haul road rock, Dist#3. Wilson noted this is a FEMA Project. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving the following Applications for Permit Line Installation on County Right-of-Way: Permit #10-10, Four inch saltwater line to cross River View Road just west of South 108 Street, legal description Section 21 to Section 16 T25N R2W (Territory Resources); Permit #10-11, Four inch saltwater line to cross South 108 Street just north of River View Road; casing and vent pipe installed, legal description Section 16 to 15 T25N R2W (Territory Resources); Permit #10-12, Trench & install two (2) – 8 5/8” casings with 6” poly pipe, one (1)-oil & saltwater, one (1)-gas, one (1)-4 ½” casing with 1-electrical, legal description SW Section 23-25N-1W NW Section 26-25N-1W (Range Resources Corp.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson accepting Warren Cats bid on Bid#2010-16, Motor Graders Lease Purchase, Dist#2, opened in meeting on March 1, 2010, purchasing two (2) graders on a Six Year Lease Purchase $2,158.56. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Monthly Reports for February 2010: Treasurer’s Monthly Fee; Treasurer’s Trust; County Clerk. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Resolutions to Deposit: Res#9, 10-139, Highway Dist#1-$11.00, overpayment xxx-xx-3319 WUH; Res#9, 10-141, Highway Dist#3-$500.00, Road cross permit: Trench & install two 8 5/8” casings with 6” poly pipe, one (1)-oil & saltwater, one (1)-gas, one (1)-4 ½” casing with 1-electrical, legal description SW Section 23-25N-1W NW Section 26-25N-1W (Range Resources Corp.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation: Public Buildings Authority-Health-$709.57 (corrected amount from the $703.60 approved in meeting held on 2-8-10; the wrong amount of $31.64 was typed from Rec#607 to appropriation correct amount is $37.61); Sheriff Service Fee-$560.15 (approved in BOCC meeting 2-22-10-needs VOIDED Rec#649 duplicated); Highway Dist#1-$11.00; Highway-$55.67; Visual Inspection Reimbursement-$2,343.33; Highway Dist#3-$500.00; Treasurer’s Mortgage Certification-$385.00; Preservation Fee-$3,390.00; County Clerk Lien Fee-$977.25; Public Buildings Authority (PBA)-Health-$568.45. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations: Highway Dist#1 Capital Outlay-$800.00 to Highway Personal Service. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Unscheduled public appearances made: John Williamson, Newkirk, expressed his gratitude to Commissioners and their road crews for doing such a terrific job during this past snow season.

Motion was made by Austin and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS

2008-2009 Highway: 2388, Bkl Incorporated, 10000.00, Road project

FY 2009/2010 PURCHASE ORDERS

2009-2010 Cert.Fee: 34, Microtel, 72.80, Lodging; 35, Quality Water Service, 34.25, Water Bill; 36, Kennedy, Christine L., 128.00, Travel; Commissary: 12, Quality Water Service, 161.00, Blanket; 13, Southwest Business Products, 1299.15, OFFICE SUPPLIES; EMA: 99, Kay County, 77.00, Workers Comp; General: 1645, Kay County, 179.00, Workers Comp; 1646, Ford

Refrigeration Service, 346.20, Blanket; 1647, Quality Water Service, 34.25, Water & Cooler Rent; 1648, Rogers Oil Co., 28.12, Blanket; 1649, Fleetcor Technologies, 1095.90, Fuel; 1650, Biltmore Hotel, 165.68, Lodging; 1651, Southwest Business Products, 126.00, Envelopes; 1652, Oklahoma Mailing Equipment, 393.35, Mailing Supplies; 1653, Midwest Printing, 507.60, Ballots; 1654, Southwest Business Products, 154.81, OFFICE SUPPLIES; 1655, Younger-Holmes Electrical Contractors, 152.58, Electrical Work; 1656, Pemberton Chevrolet, 33.39, Service; 1657, Neopost, 408.39, Lease payment; 1658, Cyber-Rover, 82.50, Service call; 1659, Kay County Junior Livestock, 44.00, Plaques; 1660, Quality Water Service, 42.00, Water & Service; 1661, ThyssenKrupp Elevator, 412.41, Elevator Maintenance; 1662, Neopost Inc., 297.46, Rate change; 1663, Eastern Okla Youth Services, 2185.50, Juvenile Detention; 1664, AT&T, 352.41, TELEPHONE; 1665, Ponca City News, 84.00, Subscription; 1666, USPS Disbursing Officer, 4429.00, Office lease; 1667, Cool Rush Water & Ice, 22.48, Water & Service; 1668, Woelk, Cori, 232.50, Travel; 1669, Fry, Nancy P., 291.58, Travel; 1670, Beck, Holly L, 53.30, Meals; 1671, Klumpp, Larry A., 643.34, Travel; Health: 250, Rose Ann McChristian, 52.00, Travel; 251, Ok. State Dept. of Health, 16525.79, Payroll; 252, June Fetters, 40.00, Travel; 253, Bonnie Luis, 20.00, Travel; 254, Richards, Mary, 20.00, Travel; Highway: 1453, Kay County, 4081.00, Workers Comp; 1454, Kay County, 4187.00, Workers Comp; 1455, Kay County, 4505.00, Workers Comp; 1456, Kelle Oil Company, 291.05, Misc; 1457, Quality Water Service, 56.50, Blanket; 1458, Cintas, 679.70, Blanket; 1459, Kelle Oil Company, 836.94, Blanket; 1460, Owen Auto Supply, 265.31, Blanket; 1461, Action Truck Parts, 498.65, Parts; 1462, Kelle Oil Company, 1776.83, Fuel; 1463, Biltmore Hotel, 144.00, CODA expenses; 1464, K & R Builders Inc, 138045.00, Bridge Repair; 1465, River Ridge Construction Llc, 30869.11, Road project; 1466, JADs Cleaning, 200.00, Cleaning; 1467, Valk Manufacturing Company, 206.02, Snow Plow Blades; 1468, North Central Rebuilders, 168.56, Repairs; 1469, AT&T, 107.15, Billing; 1470, Ponca City Publishing Co. Inc, 36.00, Billing; 1471, Total Com Inc., 250.00, Billing; 1472, Sunbelt Equipment & Supply,

38859.84, Iron For Bridge Repair; 1473, Circuit Engineering District #8, 19.00, SIGN; 1474, Lam Communications, 450.00, Radio Service; 1475, Certified Laboratories, 1537.41, Fuel Additive; 1476, Bobs Glass, 552.73, Glass; 1477, Moonlight Machine LLC, 160.00, Repairs; 1478, Faul Construction, 3100.00, Repairs; 1479, T & B Salvage, 30.00, Brake drums; 1480, Power Plan, 163.75, Repair For JD Loader & Grader; 1481, Centerpoint Energy Arkla, 306.74, Billing; 1482, Rural Water District #3, 41.02, Water & Service; 1483, OK Natural Gas, 211.42, Gas service; 1484, Zee Medical Inc., 144.88, Medical Supplies; 1485, Brawley Engineering, 2700.00, Engineering; 1486, Eastman National Bank, 4319.81, Lease Purchase Payment; 1487, Security National Bank, 5610.64, Lease Purchase Payment; 1488, Security National Bank, 1115.79, Lease Purchase Payment; 1489, Welch State Bank, 1536.00, Lease Purchase Payment; 1490, Eastman National Bank, 4985.47, Lease Purchase Payment; 1491, John Deere Credit, 1904.75, Lease Purchase Payment; 1492, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1493, John Deere Credit, 1801.73, Lease Purchase Payment; 1494, OK Natural Gas, 521.57, Billing; Jail Cash Fund: 178, OSU-UML, 270.00, COMPUTER SERVER; 179, Hobart Corporation, 495.40, Repairs; Lien Fee: 54, Kay County, 8.00, Workers Comp; 55, Quality Water Service, 33.25, Water & Cooler Rent; Serv.Fee: 141, Galls, 209.00, Boots; Drug Court: 39, Redwood Toxicology Laboratory, 256.42, Blanket

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Austin and seconded by Wilson to adjourn, 9:53.30 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 15th day of March, 2010.

_____________________________

DEE SCHIEBER, CHAIRMAN

_____________________________

LAILE WILSON, VICE-CHAIRMAN

_____________________________

STEVE AUSTIN, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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