Monday, March 1, 2010

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 1, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 26, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Dee Schieber called the meeting to order. Those present were as follows: Steve Austin, Member; Vicki Purdy, First Deputy, District No. 3; Kristin Munson, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Agent; Steve Winters, Warren CAT; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). Laile Wilson, Vice-Chairman, absent.

Chairman Schieber led the Flag Salute.

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of February 22, 2010. Motion carried: Schieber, aye; Austin, aye.

Jail Issues: Undersheriff Steve Kelley reported the daily inmate count showing 140 and the February average count of 139. Kelly said eight (8) inmates were taken to Department of Corrections and 10 are scheduled.

Motion was made by Austin and seconded by Schieber approving Oklahoma Highway Safety Grant. Undersheriff Kelley said by signing this contract it would allow department to receive money to purchase equipment. Motion carried: Schieber, aye; Austin, aye.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber said roads have finally dried up enough to run the graders. He also mentioned the CED auction in Elk City would be coming up in about two weeks.

Motion was made by Schieber and seconded by Austin accepting bid from Cummins Equipment on Bid#2010-14 Motor Grader Lease Purchase to purchase two (2) graders, Dist#1. Schieber said Cummins was the only bidder who met the bid specifications. Motion carried: Schieber, aye; Austin, aye. Schieber noted he would purchase under the five year authorization on the lease purchase.

Motion was made by Austin and seconded by Schieber Tabling Oklahoma Emergency Management for the 2010 sub-grant reimbursement program. Motion carried: Schieber, aye; Austin, aye.

Austin reported on the problems in the courthouse with plaster issues. He said the problem is mainly upstairs on the air handles that have the wood trim and the plaster is coming off. Austin said he would get quotes to patch, paint and repair. Schieber and Austin discussed the different options; Austin said this will be an ongoing process.

County Clerk Reese presented packages to Commissioners from David Petermann, Pre-Paid Legal Services, Inc.

Motion was made by Austin and seconded by Schieber approving reimbursement claim for February 2010 on Election Board Secretary Salary. Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment: Res#9, 10-132, Dist#3, D3-413-09 Fuel Tank, junked. Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit: Res#9, 10-133, Child Abuse Prevention-$130.00, Jury Service Donations; Res#9, 10-137, Hwy Dist#1-$47,321.60, ODOT Project #CB-163D(196) J/P#27441(04); No action was taken on Res#9, 10-134, Hwy Dist#1-$48,854.50, BIA “S” Street Project H3101-78; Res#9, 10-135, Hwy Dist#1-$10,000.00, BIA Blue Star Road Project H3101-84; Res#9, 10-136, Hwy Dist#1-$30,869.11, BIA Pecan Road Project H3101-86. Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber to resend previous motion and approve Resolutions to Deposit as follows: Res#9, 10-133, Child Abuse Prevention-$130.00, Jury Service Donations; Res#9, 10-135, Hwy Dist#1-$10,000.00, BIA Blue Star Road Project H3101-84; Res#9, 10-136, Hwy Dist#1-$30,869.11, BIA Pecan Road Project H3101-86; Res#9, 10-137, Hwy Dist#1-$47,321.60, ODOT Project #CB-163D(196) J/P#27441(04); No action on Res#9, 10-134, Hwy Dist#1-$48,854.50, BIA “S” Street Project H3101-78. Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation: Child Abuse Prevention-$130.00; Highway Dist#1-$48,854.50; Highway Dist#1-$10,000.00; Highway Dist#1-$30,869.11; Highway Dist#1-$47,321.60; Sheriff’s Jail-$63,392.45; Sheriff’s Commissary-$1,751.61; Sheriff’s Service Fee-$15,854.80; No action was taken on Highway Dist#1-$48,854.50. Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations: Unappropriated Court Bailiff-$5,034.37 to Unappropriated Court Personal Services. Motion carried: Schieber, aye; Austin, aye.

There were no unscheduled public appearances made.

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Austin, aye.

FY 2009/2010 PURCHASE ORDERS

2009-2010 Cert.Fee: 31, Cochran, Leah M, 141.70, Travel & Meals; 32, Kennedy, Christine L., 127.00, Travel; 33, AT&T, 182.14, Phone bill; Commissary: 10, Walmart Community, 244.10, Blanket; 11, Allegiance Communications, 47.71, Blanket; EMA: 97, Allegiance Communications, 25.70, Service; 98, AT&T, 71.28, Phone bill; General: 1627, Houser Hardware, 186.81, Blanket; 1628, Page Plus Inc., 163.50, Blanket; 1629, Fleetcor Technologies, 961.98, Fuel; 1630, Arrow Magnolia International, 450.54, Ice melt; 1631, Stolhand Heating & Air, 336.00, Repairs; 1632, Holts Toner Source, 32.95, Ink Cartridge; 1633, Oklahoma Natural Gas, 598.21, Delivery charge; 1634, Kay Office Equipment, 14.27, OFFICE SUPPLIES; 1635, Neopost, 408.39, Lease payment; 1636, Clearwater Enterprises, 5038.29, Billing; 1637, STC, 178.21, Copier Maintenance Agree.; 1638, OK Court Services Inc, 1000.00, CSSP; 1639, Zee Medical Inc., 100.70, Medical Supplies; 1640, City of Newkirk, 6633.47, Electric & Water Usage; 1641, Eastman National Bank, 2044.29, Lease Purchase Payment; 1642, AT&T, 147.65, Phone bill; 1643, AT&T, 572.85, Phone bill; 1644, Sayre, Jamie L., 29.74, Meals; Health: 244, MTR Construction, 150.00, Snow removal from lot; 245, Holts Toner Source, 211.95, Toner Cartridges; 246, Blackwell True Value Hardware, 5.16, Keys; 247, STC, 76.72, Maintenance; 248, AT&T, 156.46, Monthly Phone Service; 249, Ponca City Utility Authority, 1094.28, electric bill; Highway: 1433, Southwest Truck Parts, 952.38, Blanket; 1434, G & B Auto, 996.72, Blanket; 1435, Staples Credit Plan, 96.56, Blanket; 1436, Saddleback Inn, 168.00, Lodging; 1437, Circuit Engineering District #8, 180.00, Posts; 1438, Grant County Dist #3, 5458.24, Crusher Run; 1439, 7 Mile Mine LLC, 6530.25, Crusher Run; 1440, Safety Kleen, 89.49, Parts Washer & Service; 1441, Locke Supply Co., 62.10, Electrical supplies; 1442, Parker Pest Control, 95.00, Quarterly maint.; 1443, BDF Enterprises LTD, 171.10, Filter Service; 1444, Locke Supply Co., 12.02, Wiring and supplies; 1445, Pioneer Hydraulics, 201.21, Hose Assembly; 1446, Farm Plan, 13.65, Keys; 1447, Pioneer Fire And Safety, 598.00, Annual inspectino & serv.; 1448, City of Blackwell, 442.98, Billing; 1449, Dish Network, 12.99, Service; 1450, Ponca City Utility Authority, 705.01, Electric Service; 1451, Bliss Industries, 178.50, Square Bar; 1452, Schieber, Dee, 134.00, Mileage; LEPC Grant Cash Fund: 8, Staples, 429.98, Computer;

PBA: 18, Caskey Pest Control, 44.00, Pest Control; Serv.Fee: 140, Security Transport Services, 4055.94, Prisoner Transports; Drug Court: 35, Redwood Biotech, 579.50, Blanket; 36, Staples, 27.34, Certificates; 37, Gold-N-Treasures, 61.72, Key rings; 38, Ball Trophy & Engraving Co., 37.00, Plaques

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

Motion was made by Austin and seconded by Schieber to recess meeting until 10:00 a.m. (9:40 a.m.). Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber to reconvene regular meeting (10:00 a.m.). Motion carried: Schieber, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber to Table the following bids that were opened: Bid#2010-16 Motor Graders Lease Purchase, Dist#2: Warren Cat 2006 model six (6) year lease purchase-$1,856.44; five (5) year lease purchase-$2,008.76; Warren Cat 2005 model five(5) year lease purchase-$2,546.83; six (6) year lease purchase-$2,158.56; No bids were received by Kirby-Smith Machinery, Inc.; Frontier Equipment Sales, L.L.C.; C. L. Boyd Company, Inc.; G. W. Van Keppel Company. Motion carried: Schieber, aye; Austin, aye.

There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 10:04.30 a.m. Motion carried: Schieber, aye; Austin, aye.

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Approved this 8th day of March, 2010.

_____________________________

DEE SCHIEBER, CHAIRMAN

_____________________________

LAILE WILSON, VICE-CHAIRMAN

_____________________________

STEVE AUSTIN, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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