Monday, January 25, 2010

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 25, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 22, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Dee Schieber called the meeting to order. Those present were as follows: Laile Wilson, Vice-Chairman; Steve Austin, Member; Jennifer Layton, First Assistant District Attorney (ADA); Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Agent; Kristi Wooley, Office of Juvenile Affairs; Tyson Rowe, Rowe Construction; Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Schieber led the Flag Salute.

Motion was made by Austin and seconded by Wilson approving regular meeting minutes of January 19, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Chairman Schieber to sign Oklahoma Juvenile Affairs Claims: November 2009-$4,278.87; December 2009-$4,161.09. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving entering into Executive Session (9:05 a.m.) pursuant to Oklahoma Statutes Title 25 Section 307.B.4, for the purpose of discussing litigation with legal counsel, specifically on the Dilworth Development Inc. versus Kay County Board of County Commissioners. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin to reconvene regular BOCC meeting (9:27 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving entering into Kay County Home Finance Authority Meeting (9:27 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin to reconvene regular BOCC meeting (9:33 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Sheriff Everette Van Hoesen reported the daily inmate count showing 126; he noted five to six inmates are being taken simultaneously to Department of Corrections.

Schieber asked the Sheriff if anyone was questioning him about the overage in the jail. Sheriff Van Hoesen answered, “No.”

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber said today was the first day his employees have been able to run the graders and added they are now preparing for the storm.

Austin reported three bridges in his District have been repaired, with one more to repair, and then inspected.

Motion was made by Wilson and seconded by Austin approving Claim 324A/Affidavit/Resolution on Right-of-Way Acquisition for the Hubbard/Waverly Project. Schieber commented roads are being widened. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving proposal sheet or Title Page on County Road NS 322 for Tonkawa Tribe surfacing plans. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving Resolution No. 9, 10-122, BOCC endorsing a fund raiser by Northern Oklahoma Development Authority (NODA). Austin explained this is a benefit to help the Wheatheart Nutrition Program and there would not be any liability to Kay County; Austin added Senator Myers was in support of this cause. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment: Res#9, 10-119, Highway Dist#1, 2503 Slackline Cableway Hoist, surplus, to be sold at CED Statewide Auction in Elk City on March 12 & 13, 2010; Res#9, 10-120, Highway Dist#1, 1 FUYYBYB1HH267327, Tandem Dump Freightliner Truck, surplus, to be sold at CED Statewide Auction in Elk City on March 12 & 13, 2010; Res#9, 10-121, Highway Dist#1, 9155829X Case Front End Loader, surplus, to be sold at CED Statewide Auction in Elk City on March 12 & 13, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving the following Resolutions to Deposit: Res#9, 10-118, Open Dump Reward-$200.00, December 2009 Reward Fees. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation: Open Dump Reward-$200.00; Highway-$291,091.91. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Transfer of Appropriations: General Government Maintenance & Operations-$12,500.00 to Civil Defense. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no unscheduled public appearances made.

Motion was made by Austin and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2009/2010 PURCHASE ORDERS

2009-2010 Cert.Fee: 25, Holts Toner Source, 36.00, Cartridges; General: 1418, Caskey Pest Control, 52.00, Blanket; 1419, OK Dept. of Public Safety, 350.00, OLETS; 1420, Wards Air Conditioning, 3555.00, Furnace; 1421, Arrow Magnolia International, 281.26, Ice melt; 1422, Arrow Magnolia International, 381.10, Ice melt; 1423, Southwest Business Products, 834.06, Equipment; 1424, Patriot PC's LLC, 50.00, Service call; 1425, Thomson-West, 270.00, Statute books; 1426, Ok Employment Security Commission, 97.70, Unemployment; 1427, Blackwell Journal Tribune, 62.00, Subscription; 1428, Merrifield Office Supply, 329.50, Copy Paper; 1429, Kay Office Equipment, 37.04, Maintenance Agree.; 1430, STC, 190.78, Billing; 1431, Oklahoma Natural Gas, 547.76, Billing; 1432, Clearwater Enterprises, 3520.02, Billing; 1433, Tucker, Gary P, 140.00, Mileage; 1434, Reese, Tammy J., 61.50, Mileage; 1435, Thomson-West, 127.50, Statute books;

Health: 211, Parker Pest Control, 178.00, Pest Control; Highway: 1214, NAPA, 984.49, Blanket; 1215, Farm Plan, 264.67, Blanket; 1216, Houser Hardware, 499.08, Blanket; 1217, Lampton Welding, 146.57, Blanket; 1218, Action Truck Parts, 494.68, Blanket; 1219, Brandts, 243.20, Blanket; 1220, Action Truck Parts, 891.13, Blanket; 1221, Action Truck Parts, 499.23, Parts; 1222, Cintas, 580.94, Uniform Rental & Cleaning; 1223, Roadsafe Traffice Systems Inc, 124.00, Rental; 1224, Evans & Associates, 2520.00, Fly ash; 1225, Grant County Dist #3, 5451.42, Crusher Run; 1226, Cintas, 253.36, Uniform Rental & Cleaning; 1227, Circuit Engineering District #8, 240.00, Signs; 1228, Valk Manufacturing Company, 719.57, Wheel; 1229, Staples, 188.96, Printer; 1230, J & P Supply, 95.14, Paper towels; 1231, Roberts Truck Center, 141.07, Switch; 1232, Power Plan, 702.22, Gaskets; 1233, Farm Plan, 197.96, Filters for equipment; 1234, Lam Communications, 158.00, Radio; 1235, Lam Communications, 530.00, Antenna; 1236, Lam Communications, 229.00, Remote; 1237, Farm Plan, 2467.80, Bulk oil for shop; 1238, AT&T, 118.81, Telephone Service; 1239, Locke Supply Co., 12.65, Electric Service; 1240, OK Natural Gas, 58.71, Gas service; 1241, AT&T, 25.78, Long distance and serv.; 1242, AT&T, 92.08, Monthly Telephone Service; 1243, AT&T, 46.36, Monthly Telephone Service; 1244, City of Blackwell, 505.03, Monthly Electric Service

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Austin and seconded by Wilson to adjourn, 10:03 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 1st day of February, 2010.

_____________________________

DEE SCHIEBER, CHAIRMAN

_____________________________

LAILE WILSON, VICE-CHAIRMAN

_____________________________

STEVE AUSTIN, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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