Monday, January 11, 2010

Kay County Courthouse

Newkirk, OK 74647

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 11, 2010, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 8, 2010, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Dee Schieber called the meeting to order. Those present were as follows: Laile Wilson, Vice-Chairman; Steve Austin, Member; Mark Gibson, Kay County District Attorney (DA); Mary Ramey, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Larry Klumpp, OSU Extension Agent; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Schieber led the Flag Salute.

Motion was made by Austin and seconded by Wilson approving regular meeting minutes of January 4, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving special meeting minutes of January 8, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Sheriff Everette Van Hoesen reported the daily inmate count showing 132.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber noted the CED#8 would have a district meeting in Alva on Wednesday, January 13, 2010, at 10 a.m.

Discussion regarding selling 35 acres of Kay County land: Schieber said the land being discussed was the land purchased to build the new jail; he said he would like to see the land sold and put back on the tax rolls as the county had a shortfall of $200,000 last year and added he could not imagine the Jail Facilities Authority (JFA)) needing it for a future lagoon.

Wilson commented he had received several phone calls regarding the selling of this land asking him not to sell at this time. He said at this stage of the game he does not want to sell and would like to see the jail up and running before selling the property. Wilson went on to say the property was purchased for the sole purpose of building a jail on it; he said the county does not want to face being land locked once again. Wilson said he was against selling at this time, but maybe would consider selling in the future.

Austin agreed with Wilson’s comments adding that the JFA expressed their opinion asking the BOCC not to sell at this time; Austin said he would like to respect their wishes and suggested considering selling after the lawsuit is over.

Motion was made by Wilson and seconded by Austin approving funding Emergency Management Department $12,500.00. Austin explained that in the past this department received payments from the State but those payments are not coming in a timely manner as in the past; Austin said Dennis Bonewell, Emergency Management, said the county is actually supposed to fund the department and when State monies come in they are to be reimbursed in General Government account. District Attorney Mark Gibson suggested to the BOCC to make a contact to see if the program has been eliminated. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving Resolution No. 9, 10-113 regarding Action Plan on bridge repairs or replacement, Bridge No. 36E0100N3210001, NBI 12092 ID 047, Dist#2. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin noting the following December 2009 Monthly Reports: County Clerk; Treasurer; Election Board. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Resolutions to Dispose of Equipment: Res#9, 10-110, Election Board, mini blinds, junked. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving the following Resolutions to Deposit: Res#9, 10-109, Highway Dist#2-$1,808.34, reimbursement on an overpayment made on lease purchase; Res#9, 10-111, Local Emergency Preparedness Counsel (LEPC)-$1,000.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation: Highway Dist#2-$1,808.34; County Clerk Lien Fee-$1,469.00; Preservation Fee-$4,275.00; Treasurer’s Mortgage Certification-$610.00; Visual Inspection Reimbursement-$1,390.52; Public Buildings Authority-Health-$619.64; LEPC-$1,000.00; Drug Court-$19,130.00 approved in BOCC meeting January 4, 2010, ($12,750.00 Misc. Recpt. #328 was put on in BOCC meeting 10-26-09) the corrected amount is $6,380.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Transfer of Appropriations: County Sales Tax Personal Services-$500.00 to Overtime. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Unscheduled public appearances: Christy Kennedy, Kay County Treasurer, reported Discover Oklahoma will in Newkirk filming this Thursday and will also be coming to the Courthouse.

Motion was made by Wilson and seconded by Austin approving Payroll with warrants to be released on January 21, 2010. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Austin approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS

2008-2009 Highway: 2387, Evans & Associates, 14556.03, Road project

FY 2009/2010 PURCHASE ORDERS

2009-2010 Cert.Fee: 22, AT&T, 107.15, Billing; 23, CODA, 75.00, Registration;

General: 1256, Take Ten Tire, 515.68, Blanket; 1257, Bankers Credit Card Service, 78.73, Blanket; 1258, Southwest Business Products, 6.60, Highlighters; 1259, Southwest Business Products, 14.72, Ink Cartridge; 1260, Southwest Business Products, 43.08, OFFICE SUPPLIES;

1261, USPS Disbursing Officer, 4429.00, Lease payment; 1262, Canadian County Juvenile Center, 1718.59, Juvenile Detention; 1263, Ponca City News, 84.00, Subscription; 1264, Farmers Exchange Bank, 382.00, Fair premiums; 1265, Rhyne, Mary L., 220.75, Travel; 1266, Fry, Nancy

P., 149.19, Travel; 1267, Beck, Holly L, 71.18, Travel; Health: 196, Richards, Mary, 66.00, Travel; 197, Bonnie Luis, 22.00, Travel; 198, June Fetters, 22.00, Travel; 199, Rose Ann McChristian,

86.90, Travel; Highway: 1091, Owen Auto Supply, 255.20, Blanket; 1092, Woodland Tire Service, 272.00, Blanket; 1093, Kelle Oil Company, 216.44, Blanket; 1094, Locke Auto Parts, 598.87, Blanket; 1095, Brandts, 235.87, Blanket; 1096, Blackwell True Value Hardware, 72.13, Blanket; 1097, Warren Cat, 410.76, Blanket; 1098, G & B Auto, 190.00, Tire repairs; 1099, Kelle Oil Company, 2206.81, Blanket; 1100, Cintas, 821.18, Blanket; 1101, Cross Oil, 2489.00, Blanket; 1102, Ponca City Publishing Co. Inc, 36.00, Billing; 1103, Total Com Inc., 250.00, Cable Service; 1104, JADs Cleaning, 200.00, Cleaning; 1105, Mikes Equipment Repair Co, 13849.07, Parts And Labor; 1106, Crane Gravel Co., 3825.00, Native Material; 1107, AT&T, 107.15, Billing; 1108, Lowes Home Improvement Inc, 339.00, Refrigerator; 1109, J & P Supply, 150.24, Cleaning supplies; 1110, Power Plan, 1844.40, Parts; 1111, Dish Network, 10.99, Service; 1112, Power Plan, 50.79, Parts; 1113, Hotsy of Oklahoma Inc., 91.17, Parts; 1114, Cintas, 136.86, Laundry & Misc.; 1115, K & O Construction, 700.00, Chain; 1116, OK Natural Gas, 295.45, Billing; 1117, Centerpoint Energy Arkla, 249.25, Service; 1118, Wilson, Laile, 13.49, Reimbursement; 1119, CODA, 75.00, CODA Registration Fees; 1120, OK Natural Gas, 97.70, Gas service; 1121, Eastman National Bank, 9648.51, Lease Purchase Payment; 1122, Security National Bank, 1115.79, Lease Purchase Payment; 1123, Welch State Bank, 1536.00, Lease Purchase Payment; 1124, Eastman National Bank, 7145.13, Lease Purchase Payment; 1125, John Deere Credit, 1904.75, Lease Purchase Payment; 1126, John Deere Credit, 1801.73, Lease Purchase Payment; 1127, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1128, Cross Oil, 972.00, Oil; 1129, Rural Water District #3, 72.76, Water Service; 1130, Austin, Steve, 51.00, Mileage; 1131, Oklahoma Tax Commission, 25.00, Tag; 1132, Younger Electric, 1166.34, Electrical Work;

Jail Cash Fund: 139, Lowes Building Center, 165.40, Blanket; 140, Dewey, William M, 14.00, Mileage

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Wilson and seconded by Austin to adjourn, 9:48 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 19th day of January, 2010.

_____________________________

DEE SCHIEBER, CHAIRMAN

_____________________________

LAILE WILSON, VICE-CHAIRMAN

_____________________________

STEVE AUSTIN, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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