November 9, 2009

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 9, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 6, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Jennifer Layton, Kay County First Assistant District Attorney (ADA); Mary Ramey, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Kristi Woolley, Oklahoma Juvenile Affairs; Scott Cloud, Newkirk Herald Journal; Josh Newton, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of November 2, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving/authorizing Chairman Austin to sign Office of Juveniles Affair Claim for September 2009 in the amount of $4,366.45.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Jail Issues:  Sheriff Everette Van Hoesen reported the daily inmate count showing 137 with 19 ready to be transported to Department of Corrections.  Van Hoesen invited all Kay County officers to a luncheon to be held on Tuesday at the new jail site following a jail tour.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber spoke concerning upcoming legislation deciding how to divide road money.

 

Austin said CED recently inspected bridges in the county and reported three bridges will be closing at the following locations: one half mile south of Peckham Road on Main, one and one half miles south of Peckham Road on Main, Home Road between “P” and “O” streets (scheduled to replaced in 2010). 

 

Motion was made by Wilson and seconded by Schieber approving going out for bid on a new chiller for the courthouse.  Austin said Stolhand Air and Heating came to inspect the unit and recommended replacing with a 70 ton chiller that will have to be built from scratch.  The cost will be approximately $72,000.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Resolution No. 9, 10-86, Five Year Plan to utilize Federal Aid Funds for County Bridge and Road Improvements.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Programming Resolution 9, 10-87 to rebuild bridge over Cowskin Creek, Location No. 36E0250N3270006, located 2.5S 1.4W of US60/SH156, NBI No. 11886, Dist#1.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber noting the following October 2009 Monthly Reports:  Election Board; Treasurer; County Clerk.   Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#9, 10-84, Child Abuse Prevention-$66.40, donations from jurors; Res#9, 10-85, County Improvement-$495.00, reimbursement for annual internet service.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Preservation Fee-$4,315.00; County Clerk Lien Fee-$931.30; Treasurer’s Mortgage Certification-$550.00; Child Abuse Prevention-$66.40; County Improvement-$495.00; Sheriff’s Service Fee-$14,138.04 (approved in last Monday’s meeting) corrected to $10,375.07; Sheriff’s Jail Cash-$36,771.43 (approved in last Monday’s meeting) corrected to $36,663.43.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff Service Maintenance-$22,000.00 to Capital Outlay; General Government Maintenance & Operations-$4,200.00 to County Audit Expense.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

There were no unscheduled public appearances: 

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS

                2008-2009 Highway: 2380, Evans & Associates, 24870.40, Road project; 2381, Evans & Associates, 5720.00, Road project

FY 2009/2010 PURCHASE ORDERS

                2009-2010 Cert.Fee: 16, Biltmore Hotel, 144.00, Lodging; 17, Marriott Springhill Suites, 70.00, Lodging; EMA: 47, AT&T, 71.25, Phone; 48, Allegiance Communications, 24.98, Monthly Service; 49, USA Mobility Wireless, 141.88, Pager Service; 50, AT&T, 71.28, Phone bill; General: 842, Fuelman Of Oklahoma, 3679.49, Blanket; 843, Quality Water Service, 22.75, Blanket; 844, Quality Water Service, 27.50, Blanket; 845, OK Dept. of Public Safety, 350.00, Blanket; 846, Rogers Oil Co., 134.68, Blanket; 847, Southwest Business Products, 64.00, Calendars; 848, J & P Supply, 532.97, Cleaning supplies; 849, OK Court Services Inc, 2000.00, CSSP; 850, Eastern Okla

                Youth Services, 2976.00, Juvenile Detention; 851, AT&T, 147.65, Phone bill; 852, Quality Water Service, 25.75, Water; 853, USPS Disbursing Officer, 2732.43, Office lease; 854, USPS Disbursing Officer, 1696.57, Lease payment; 855, AT&T, 107.15, Phone bill; 856, Quality Water Service, 22.75, Water; 857, Eastman National Bank, 2044.29, Land Purchase Payments; 858, Van Hoesen, Everette H., 50.05, Mileage; 859, Blackwell Journal Tribune, 62.00, Subscription renewal; 860, ThyssenKrupp Elevator, 385.79, Elevator Maintenance; 861, Neopost, 408.39, Lease payment; 862, AT&T, 1206.24, Phone bill; 863, Klumpp, Larry A., 707.90, Travel; 864, Galaxie Business, 110.41, Copier contract; 865, Ratliff, Maribeth, 104.35, Travel; 866, Case, Brenda, 101.85, Travel; 867, Woelk, Cori, 162.30, Travel; 868, Rhyne, Mary L., 824.45, Travel; 869, Reese, Tammy J., 155.93, Travel; Health: 122, Tru-Line Striping, 675.00, Hot Tar; 123, NCS Pearson Inc., 361.46, Forms; 124, Southwest Business Products, 420.35, Calendars; 125, OK Natural Gas, 115.56, Gas bill; 126, Blackwell Journal Tribune, 62.00, Subscription; 127, Blackwell Journal Tribune, 48.00, Subscription; 128, June Fetters, 94.60, Travel; 129, Bonnie Luis, 68.20, Travel; 130, Richards, Mary, 66.00, Travel; 131, Falco Alarm Co., 55.00, Battery; 132, Ponca City Business Systems, 36.00, Copier maintenance; 133, Centerpoint Energy Arkla, 97.40, Gas bill; 134, Rose Ann McChristian, 132.00, Travel; Highway: 732, Action Truck Parts, 496.97, Blanket; 733, Cintas, 758.43, Blanket; 734, Action Truck Parts, 498.23, Blanket; 735, Kelle Oil Company, 872.99, Blanket; 736, Action Truck Parts, 498.85, Blanket; 737, Sober Brothers, 599.25, Native Material; 738, Grant County Dist #3, 2748.02, Crusher Run; 739, Grant County Dist #3, 5147.99, Crusher Run; 740, Circuit Engineering District #8, 522.00, Signs; 741, AT&T, 107.15, Billing; 742, Security Abstract Co., 300.00, Title Search; 743, Unifirst Holdings Inc, 567.45, Uniform Rental & Cleaning; 744, Warren Cat, 292.74, Filters; 745, Evans & Associates, 840.00, Fly ash; 746, Total Com Inc., 250.00, Billing; 747, M.L. Enterprises Inc, 753.00, Service; 748, T & W Tire, 682.36, Tires; 749, Power Plan, 44000.00, Loader; 750, Filter Care Of Missouri, 74.65, Filter Service; 751, Ponca City Publishing Co. Inc, 108.00, Wireless Service; 752, Cross Oil, 15275.25, Fuel; 753, Cintas, 188.95, Laundry & Misc.; 754, OK Natural Gas, 41.35, Gas service; 755, OK Natural Gas, 61.59, Billing; 756, Kelle Oil Company, 1198.00, Oil; 757, Cross Oil, 1800.00, Oil; 758, Centerpoint Energy Arkla, 114.63, Gas service; 759, Sunbelt Equipment & Supply, 166.11, Angle iron; 760, Austin, Steve, 165.39, ACCO Conference; 761, Schieber, Dee, 243.50, Travel; Jail Cash Fund: 79, Galaxie Business, 50.00, Blanket; 80, Allegiance Communications, 50.36, Blanket; 81, American Institutional Supply Co., 514.87, Toiletries; 82, Galaxie Business, 255.40, Copier Overage;

                Lien Fee: 33, Beck, Holly L, 83.60, Mileage; 34, Smith, Stacie A, 79.20, Mileage; Preservation Fee: 4, Southwest Business Products, 2295.00, Pre-punch paper;  Serv.Fee: 66, Galaxie Business, 100.13, Blanket; Drug Court: 17, OK Court Services Inc, 5834.44, Coordinator & Administrator Fees

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 9:35 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 16th day of November, 2009.

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, VICE-CHAIRMAN

              

                _____________________________

     LAILE WILSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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