Tuesday, September 8, 2009

Kay County Courthouse

Newkirk, OK  74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, September 8, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 4, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Mark Gibson, Kay County District Attorney (DA); Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of August 31, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Kay County Sheriff, Van Hoesen, reported the daily inmate count showing 134.  He noted 4 female inmates were transferred to Department of Corrections (DOC). 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  No report was given. 

 

Motion was made by Schieber and seconded by Wilson approving a letter to Ron Hilliard, Natural Resources Conservation Service, requesting emergency funding to stabilize the eroded stream bank of Chikaskia River, Dist#1.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving Title Sheet regarding BIA Project BO705034, location 36E0230N3220002 (NBI No. 10349).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Resolution 9, 10-48, requesting Oklahoma Department of Transportation (ODOT) to encumber $1,500.00 from the 250C account for the purpose of right-of-way staking (E-1106).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Wilson approving going out for bid to sell as 12,000 gallon diesel tank (split tank 6,000 each) and a 6,000 gallon unleaded fuel tank (both single wall tanks), Dist#2.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Bid#2009-39 Janitorial Supplies opened June 1, 2009, the company that was awarded the bid is no longer in business, according to O.S. Title 19 Section 1505.5 the county may use the next low bidder; J&P Supply, Inc. was the next low bidder.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber noting the following Monthly Report for August 2009:  Treasurer; County Clerk.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Resolution No. 9, 10-47, procedure on depositing Drug Court monies.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.   

 

Motion was made by Wilson and seconded by Schieber approving the following Resolution to Dispose of Equipment:  Res#9, 10-51, Sheriff Department, 2004 Ford Crown Victoria, sold to Gary Faul $410.00 SN 25AFP71W84X146676. Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#9, 10-46, Drug Court-$445.00, proceeds from Drug Court participants.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Drug Court-$445.00; Highway Dist#1-$47,321.60; Highway Dist#1-$1,000.00; Treasurer’s Mortgage Certification-$580.00; County Clerk Lien Fee-$1,623.00; Preservation Fee-$4,795.00; Public Buildings Authority-Health-$669.95; Visual Inspection Reimbursement-$1,811.05.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Unscheduled public appearances:  Kay County Clerk Tammy Reese brought to the attention of the BOCC the Swine Flu epidemic and asked them to consider purchasing hand sanitizer foaming machines to be placed in several areas of the courthouse as safety precautions.

 

Motion was made by Schieber and seconded by Wilson approving Payroll Claim with an exclusive warrant to be issued.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

               FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Health: 445, Ok. State Dept. of Health, 20856.60, Payroll

FY 2009/2010 PURCHASE ORDERS:

               2009-2010 Cert.Fee: 4, Southwest Business Products, 187.33, Ink Cartridges; 5, Quality Water Service, 23.75, Water & Cooler Rent; 6, County Treasurers Assoc Of Oklahoma, 175.00, Annual dues; 7, CODA, 75.00, Registration; EMA: 25, Rogers Oil Co., 147.37, Blanket; General: 425, United Linen, 161.35, Blanket; 426, Fleetcor Technologies, 2845.78, Blanket; 427, Take Ten Tire, 953.47, Blanket; 428, Take Ten Tire, 461.54, Blanket; 429, Take Ten Tire, 590.01, Blanket; 430, Houser Hardware, 569.97, Blanket; 431, Awards and Moore, 568.00, Plaques; 432, J & P Supply, 588.94, Janitorial Supplies; 433, Voss Lighting, 111.75, Light bulbs; 434, Ford Refrigeration Service, 2492.00, Ice machine; 435, Betsy Ross Flag Girls Inc., 483.40, Flags; 436, Southwest Business Products, 33.83, Ink Cartridge; 437, Welborn Electric Co., 227.72, Electrical Work; 438, Pioneer Fire And Safety, 296.00, Fire Extinguisher Inspections; 439, AT&T, 216.92, Phone bill; 440, Pioneer Fire And Safety, 156.00, Fire Extinguishers; 441, Neopost, 408.39, Lease payment; 442, ThyssenKrupp Elevator, 385.79, Elevator Maintenance; 443, AT&T, 354.25, Phone bill; 444, Quality Water Service, 26.75, Water; 445, Quality Water Service, 22.75, Water & Cooler Rent; 446, Quality Water Service, 12.25, Water & Cooler Rent; 447, Lockwood, Calla J, 75.29, Meals; 448, NAPA, 15.81, Belt; 449, USPS Disbursing Officer, 4429.00, Office lease; 450, Galaxie Business, 171.71, Copier contract; 451, Eastman National Bank, 2044.29, Land Purchase Payments; 452, Blackwell Journal Tribune, 169.16, PUBLICATION; 453, Awards and Moore, 50.00, Name Tags; 454, Klumpp, Larry A., 578.60, Travel; Health: 43, Lowes Companies Inc., 93.87, Blanket; 44, Neopost Inc., 119.99, Ink Cartridge; 45, Snow Glass Company, 75.00, Door Adjustment; 46, U.S. Postal Service (Neopost Postage-On-Call), 1000.00, Postage; 47, AT&T, 455.58, Phone; 48, Ponca City Utility Authority, 1751.56, electric bill; 49, Centerpoint Energy Arkla, 28.23, Gas bill; 50, Bonnie Luis, 23.10, Travel; 51, Rose Ann McChristian, 44.00, Travel; 52, Richards, Mary, 44.00, Travel; 53, Bobby Johnson, 22.00, Travel; 54, June Fetters, 66.00, Travel;

               Highway: 343, Interstate Batteries, 140.95, Blanket; 344, Blackwell Equipment, 299.18, Blanket; 345, Cintas, 698.80, Blanket; 346, Cintas, 696.00, Blanket; 347, Southwind Industrial LLC, 162.00, Blanket; 348, Kelle Oil Company, 1421.09, Blanket; 349, Southwest Truck Parts, 496.77, Blanket; 350, Apac-Oklahoma Inc, 5378.67, Road rock; 351, AT&T, 106.44, Billing; 352, Unifirst Holdings Inc, 564.31, Uniform Rental & Cleaning; 353, Total Com Inc., 250.00, Billing; 354, Ponca City Publishing Co. Inc, 36.00, Billing; 355, Kelle Oil Company, 1411.54, Tractor tire; 356, Omaha Truck Center Inc., 607.10, Parts And Labor; 357, T & W Tire, 2387.60, Tire; 358, BOWERS TRUCKING INC, 5913.96, Hauling; 359, Security Abstract Co., 600.00, Title Search; 360, Leaming Construction, 3500.00, Contractual Services; 361, Filter Care Of Missouri, 113.65, Filter Service;

362, Ponca City Utility Authority, 565.01, Electric Service; 363, Owen Auto Supply, 520.80, Brakes; 364, OK Natural Gas, 41.31, Gas service; 365, Southwest Truck Parts, 249.14, Parts; 366, OK Natural Gas, 50.33, Billing; 367, Centerpoint Energy Arkla, 67.46, Gas service; 368, CODA - NORTHWEST DISTRICT, 35.00, Registration Fee & Dues; 369, Schieber, Dee, 83.60, Mileage;

               Jail Cash Fund: 30, Lowes Building Center, 409.87, Misc Supplies; 31, BAKER, JOHNNY, 687.00, Juvenile Transports; 32, Ross, Tom, 699.00, Juvenile Transports; 33, Ross, Donna, 255.00, Female Juvenile Transport; 34, Foust, Peggy, 270.00, Female Juvenile Transport;

               Lien Fee: 15, County Clerks & Deputies Association, 24.00, Directory; 16, Northwest District, 35.00, Registration Fee & Dues; Serv.Fee: 28, Lowes Building Center, 798.00, Washing machine; 29, Travis Voice & Data, 325.00, LABOR AND MATERIALS; Drug Court: 3, Gold-N-Treasures, 50.56, Key rings; 4, Ball Trophy & Engraving Co., 35.00, Plaques

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Motion was made by Wilson and seconded by Schieber to Recess at 9:37 a.m. and Reconvene at 1 p.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

1 p.m. – Chairman Austin Reconvened meeting.

 

The BOCC set the Ad Valorem amount at 92%, that plus fund balance and estimated miscellaneous revenues made the total amount available for FY 2009-2010 $4,557,742.33, $192,594.35 decrease from FY 2008-2009.   

 

The Health Insurance and Retirement rates increased from last year.   It was noted the county will pay the increases in Health Insurance/Retirement for all employees. 

 

Officers received the same budgeted amount as they received for the fiscal year 2008-2009, except for the Court Clerk’s office and that office received an increase of $6,660.00 because of cuts from the State.  The BOCC reduced budgeted amounts in Health Insurance and FICA based on what was actually spent in 2008-2009.

 

Motion was made by Schieber and seconded by Wilson approving FY 2009-2010 budget with noted adjustments.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 1:52 p.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

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Approved this 14th day of September, 2009.

 

                              ____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, VICE-CHAIRMAN

              

                _____________________________

     LAILE WILSON, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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