Monday, August 17, 2009

Newkirk, OK  74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 17, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 14, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Kay County Court Clerk Mary Ramey introduced her First Deputy Marilee Thornton to the BOCC.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Jennifer Layton, Kay County District Attorney First Assistant (ADA); Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Larry Klumpp, OSU Extension; Orva Rothgeb; Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of August 10, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson to Table action regarding creating county regulations involving trash and waste disposal sites.  Commissioners will review one at a time with ADA Layton regarding the language for the regulations.

 

The Commissioners requested changing the word “municipal” and replacing with “solid waste disposal site” to proposed regulations.

 

Other details discussed regarding the regulations:  1) Routes to be established (commercial only not individual) county may only establish routes to county roads.  2) Blackwell citizens requested no trucks at all down Doolin Avenue.  ADA Layton said that would be something the City of Blackwell could control; Layton said the county may regulate weight limits, bridge limits, etc. but not routes through city limits.  3) Water wells to be used for human consumption/livestock; Layton said she would add the one mile limit on personal wells that may be used for human consumption/livestock.  4) Liners – ADA Layton noted she gave BOCC information regarding liners; she said the information did not come from the Statutes but science facts.  5) Who monitors trucks being tarped or covered? Layton explained that troopers may pull over or city police in city limits.  She said law enforcement may regulate power be fining them but it is not a criminal action it would be a civil issue.  6) Tipping fee – Layton explained the only way the county would be able to receive a tipping fee is if the county operated the landfill, otherwise, a tipping fee would be a form of taxing and the county cannot do that to help maintain roads.  7) Who/when regulations affect?  Layton said the regulations will go into the affect the day they are signed and regulations would only affect future landfills not landfills already permitted.

 

Motion carried to Table:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Kay County Sheriff, Van Hoesen, reported the daily inmate count showing 131.  He noted fifteen inmates are waiting to be transferred to Department of Corrections (DOC); five were taken last Thursday.  Layton asked about the CSSP program; Van Hoesen said the State has stopped that program.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber gave a brief update on projects. 

 

Motion was made by Wilson and seconded by Schieber approving Resolution #9, 10-29, Interlocal Cooperative Agreement with Grant County Commissioners and Kay County.

 

ADA Layton said she reviewed the Agreement and made necessary corrections.  She said the Agreement was made in order for Commissioners to borrow equipment from each other’s county, if needed.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson to Table Resolution approving Interlocal Cooperative Agreement with Contiguous Counties (Noble County) in order to be reviewed by the District Attorney’s office.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Bid#2009-38 Office Supplies that was opened on June 1, 2009, the company that was awarded the bid is no longer in business, according to O.S. Title 19 Section 1505.5 the county may use the next low bidder; Southwest Business and Merrifield Offices were the next low bidders.   Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber noting the following Monthly Reports for July 2009:  Public Health; Election Board.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#9, 10-34, Public Building Authority (PBA)-$1,408.84, August 2009 rent.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  PBA (corrected from Agenda that read PBH)-$1,408.84.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.  M

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff Contract Services-$3,000.00 to Maintenance.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Unscheduled public appearances:  Christy Kennedy spoke regarding the Smithsonian tour, thanked officers who helped; ended by saying it was a great success.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 General: 2670, Oklahoma Correctional Industries, 2807.84, Office furniture; 2671, Leach Paper Co., 158.03, Paper; Highway: 2374, Hembree & Hodgson Construction, 25000.00, Ranch drive fire dept wok; 2375, Evans & Associates, 7019.00, Road project; 2376, Bkl Incorporated, 10000.00, Road project

               FY 2009/2010 PURCHASE ORDERS:

               2009-2010 EMA: 13, Rogers Oil Co., 112.96, Blanket; General: 241, Houser Hardware, 159.05, Blanket; 242, Bankers Credit Card Service, 88.69, Blanket; 243, Fleetcor Technologies, 4378.13, Blanket; 244, Quality Water Service, 92.75, Blanket; 245, Leach Paper Co., 796.90, Blanket; 246, U.S. Foodservice, 10000.00, Blanket; 247, Burkes Wrecker Service, 992.50, Blanket; 248, OK Dept. of Public Safety, 350.00, Blanket; 249, Burkes Wrecker Service, 644.10, Blanket; 250, Stolhand Heating & Air, 495.39, A/C REPAIRS; 251, Keeler Roto-Rooter Service, 85.00, Boiler Maintenance; 252, Quality Water Service, 45.50, Water & Cooler Rent; 253, Quality Water Service, 36.00, Water & Cooler Rent; 254, Quality Water Service, 25.75, Water; 255, Craig Co. Detention Center, 34.04, Juvenile Detention; 256, Osage County Det. Center, 1623.00, Juvenile Detention; 257, Southwest Business Products, 71.98, Ink Cartridge; 258, Four State Maintenance, 77.96, JAIL SUPPLIES; 259, Eastman National Bank, 487.46, Lease Purchase Payment;

               Health: 27, Walmart Community BRC, 69.87, Blanket; 28, Southwest Business Products, 79.90, File folders; 29, OK Natural Gas, 89.35, Gas bill for Ponca Office; 30, Carol Rickards, 143.75, Nursing; 31, Language Line Services, 118.69, Monthly Language Line Srv; 32, Throop Lawn

               Care, 340.00, Lawn Care; 33, AT&T, 248.51, Monthly Phone Service; 34, City of Blackwell, 609.52, Electric for Blackwell; Highway: 186, G & B Auto, 300.00, Blanket; 187, Hats Auto Supply, 249.84, Blanket; 188, Southwest Truck Parts, 496.38, Blanket; 189, O Reilly Automotive Inc., 285.76, Blanket; 190, Staples, 74.84, OFFICE SUPPLIES; 191, Don Caughlin, 489.00, Sand; 192, Woods & Sons, 63452.69, Chip & Seal; 193, Kelle Oil Company, 265.06, Blanket; 194, C-All Mfg, Inc, 37.27, Repairs; 195, T & W Tire, 1259.04, Tires; 196, Daniels Ready Mix, 1396.44, Asphalt; 197, Circuit Engineering District #8, 114.00, Signs; 198, Grant County Dist #3, 5518.43, Crusher Run; 199, Kay County, 14074.49, INSURANCE; 200, Birdwell Refrigeration, 275.00, Repairs; 201, Warren Cat, 5156.00, Grader Blades; 202, Farm Plan, 514.60, Parts; 203, Woods & Sons, 24156.34, Chip & Seal; 204, Floor Care Specialists, 293.74, Floor Maintenance; 205, Kay Office Equipment, 59.95, Toner; 206, Bobs Glass, 160.33, Glass; 207, Hotsy of Oklahoma Inc., 358.42, Furnace Service; 208, Kelle Oil Company, 247.57, Tires & Mounts; 209, Owen Auto Supply, 391.36, Parts; 210, Zee Medical Inc., 45.90, Medical Supplies; 211, CODA, 75.00, Registration; 212, Rural Water District #3, 49.34, Water & Service; 213, Pioneer Fire And Safety, 1002.00, Fire Extinguisher Inspections; 214, Filter Care Of Missouri, 133.90, Filter Service; 215, Horne Oil Company, 1974.76, Anti-Freeze; 216, Clark Oil Distributors Inc., 9135.50, Fuel; 217, Starr Lumber Co., 10.89, Bolts; 218, Kay Electric                Cooperative, 369.57, Billing; 219, Dish Network, 33.98, Satellite service; 220, Eastman National Bank, 9648.51, Lease Purchase Payment; 221, Security National Bank, 1115.79, Lease Purchase Payment; 222, Welch State Bank, 1536.00, Lease Purchase Payment; 223, Eastman National Bank, 8953.47, Lease Purchase Payment; 224, Okla Dept. Of Transportation, 950.56, Lease Purchase Payment; 225, Okla Dept. Of Transportation, 1101.67, Lease Purchase Payment; 226, Schieber, Dee, 83.60, Mileage; Jail Cash Fund: 18, Scott Hammack D.D.S., 230.00, Blanket; 19, Four State Maintenance, 1000.00, Blanket; 20, U.S. Foodservice, 170.46, Blanket; 21, Caskey Pest Control, 63.00, Blanket; 22, Great America Leasing Corp., 382.54, Blanket; 23, Galaxie Business, 1531.00, Shredder; 24, Chambers, Jessica Dawn, 105.00, Female Juvenile Transport; 25, Foust, Peggy, 345.00, Female Juvenile Transport; 26, BAKER, JOHNNY, 621.00, Juvenile Transports; 27, Ross, Tom, 282.00, Juvenile Transports; Lien Fee: 7, Southwest Business Products, 28.00, OFFICE SUPPLIES; PBA: 3, Bagg, Jacky, 800.00, Contractual Services; Reimburse: 2, Dell Inc, 1505.88, Computers; Serv.Fee: 13, Keeler Equipment Sales, 465.00, Grill guard; 14, Jay Warner Body & Paint, 348.88, Repairs; Drug Court: 2, Hartwig, Kyle, 795.00, Contractual Services

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Motion was made by Schieber and seconded by Wilson approving Payroll with warrants to be released on August 28, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 10:13 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

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Approved this 24th day of August, 2009.

                              ____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, VICE-CHAIRMAN

              

                _____________________________

     LAILE WILSON, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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