Monday, August 10, 2009

Kay County Courthouse

Newkirk, OK  74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 10, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 7, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Mark Gibson, Kay County District Attorney (DA); Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Steve Kelley, Kay County Undersheriff; Larry Klumpp, OSU Extension; Orva Rothgeb; David Horinek; Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Schieber and seconded by Wilson approving regular meeting minutes of August 3, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Austin approving special meeting minutes of August 5, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber to Table action regarding creating county regulations involving trash and waste disposal sites to allow more time for review.

 

Commissioner Austin mentioned three concerns with proposed regulations:  1) A solid waste disposal site or facility may not be built in a location that is within five miles of any water well owned by a rural water district that is used or has the potential to be used to provide water to customers of the district or a water well owned by any landowner that uses the well for human consumption or livestock.  (Current ODEQ standard is one mile with restrictions that apply at two miles).  2) DEQ does not require testing be done by outside source – can we require outside entity?  3) How big is the landfill and what size are the cells?  Discussion was made by regarding these areas. 

 

Larry Klumpp, OSU Extension, said there are a lot of wells used for consumption in that area.

 

Lenden Allen, Tonkawa Tribe Environmental Director, commented he would like it go on record that Tonkawa people and Tribe are against this project.  He said the liners will eventually leak and when it does it will contaminate the Chikaskia River; the source of drinking water for the City of Tonkawa and Tonkawa Tribe.

 

Commissioner Austin reiterated the Commissioners do not have the authority to keep the landfill from going in since it is going in on private property.  He said he would like to any changes, amendments and or deletions to the county regulations resolved so a vote may be made next Monday.

 

Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Kay County Under Sheriff, Steve Kelley, reported the daily inmate count showing 126.  He noted five to six inmates are being taken to Department of Corrections (DOC) that count included one of the escapees.  DA Mark Gibson asked if they were manageable at the time.  Kelly answered, yes.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  No discussion was made.

 

Motion was made by Wilson and seconded by Schieber to approve upon authorization by the District Attorney on United States Department of Agriculture Natural Resources Conservation Service (NRCS) Project Agreement Federal Contract whereas NRCS is authorized to assist the BOCC in relieving hazards created by natural disasters that cause a sudden impairment of a watershed; and NRCS and BOCC agree to install emergency watershed protection measures to relieve hazards and damages created by flooding in September 2008, DSR# 08-356-08.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Going out for bid to repair 1998 John Deere 850C Dozer, Dist#3:  DA Gibson established we do not have to go out for bid on repairs, but said it is better to be safe than sorry and appreciated Wilson’s efforts in that regard. 

 

Motion was made by Schieber and seconded by Wilson noting the following Monthly Reports for July 2009:  County Clerk; Treasurer.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber to Table Resolution #9,10-29, Interlocal Cooperative Agreement with Grant County Commissioners and Kay County.  DA Gibson said he is not comfortable with the language in this Agreement.  Gibson said there was a problem last year with Noble County and Grant County and before Kay County Commissioners sign an Agreement it would need to be redrafted.  He also pointed out that just because you have an Agreement in place does not mean you have to act on it.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Dispose of Equipment:  Res#9,10-33, County Clerk, 20 chairs, donated to Newkirk Public Schools.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#9,10-32, Highway Dist#1-$25,000.00 Ranch Drive FY 2009 Reap Contract KA09-5.  DA Gibson asked for explanation regarding REAP, Rural Economic Assistance Program.  Austin explained REAP is a grant program for small towns and communities with no tax base to receive assistance to pay for capital improvements or infrastructure.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Public Buildings Authority-Health-$692.15; County Clerk Lien Fee-$1,808.00; Preservation Fee-$4,515.00; Treasurer’s Mortgage Certification-$822.09; Visual Inspection Reimbursement-$1,043.55.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  Highway Dist#3 Maintenance-$2,500.00 to Personal Services; Sheriff Service Maintenance-$1,000.00 to Capital Outlay.  Schieber asked Steve Kelley why they did not purchase an industrial strength washing machine.  Kelley said they cost around $5-6,000 and one would probably be purchased for the new jail.  Schieber asked Wilson if he was hiring a new employee.  Wilson answered, yes.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no unscheduled public appearances.

 

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

               FY 2009/2010 PURCHASE ORDERS:

               2009-2010 CSSP: 1, Tom E. Cusick, 1000.00, Contract Labor; General: 208, United Linen, 161.35, Blanket; 209, Galaxie Business, 58.14, Blanket; 210, Take Ten Tire, 990.99, Blanket; 211, Okla. Juvenile Justice SVCS, 1500.00, Blanket; 212, Jack Bowker Ford, 111.64, Blanket; 213, Take Ten Tire, 240.95, Blanket; 214, Southwind Industrial LLC, 144.00, Batteries; 215, Southwest Business Products, 267.34, OFFICE SUPPLIES; 216, Stolhand Heating & Air, 714.94, Air

Conditioning; 217, Newkirk Herald Journal, 37.55, PUBLICATION; 218, AT&T, 108.34, Phone bill; 219, Neopost, 441.95, Lease payment; 220, ThyssenKrupp Elevator, 385.79, Elevator Maintenance; 221, Newkirk Herald Journal, 22.00, Subscription renewal; 222, Quality Water Service, 18.00, Billing; 223, Kay County, 817.65, INSURANCE; 224, Ok Cooperative Extension Service, 47.00, Contractual Services; 225, Galaxie Business, 89.17, Copier contract; 226, Grace Memorial, 350.00, Burial Assistance; 227, Eastman National Bank, 2044.29, Jail Land Payment; 228, Jack Bowker Ford, 596.95, Repairs To K-14 Unit; 229, Ok Employment Security Commission, 793.57, Unemployment; 230, Eastern Okla Youth Services, 3673.50, Juvenile Detention; 231, Okla. Juvenile Justice SVCS, 1384.24, Juvenile Detention; 232, Reese, Tammy, 41.29, Meals for CODA meeting; 233, Miller, Heather J., 37.76, Meals; 234, Eisenhauer, Radena, 31.80, Meals; 235, Bonifield, Elizabeth D, 63.82, Meals & Travel; 236, Keen, Susan, 43.34, Travel; 237, Colberg, Ronald T., 30.82, Meals; 238, Klumpp, Larry A., 586.05, Travel; 239, Ford, Perry W., 49.31, Meals; 240, Purdy, Carol A., 182.42, Meals; Health: 18, J & P Supply, 55.20, Trash bags; 19, McKesson Medical-Surgical, 15.00, Bulbs; 20, Southwest Business Products, 99.10, File cart;

               21, Rose Ann McChristian, 218.90, Travel; 22, Richards, Mary, 44.00, Travel; 23, Bonnie Luis, 49.50, Travel; 24, June Fetters, 44.00, Travel; 25, Centerpoint Energy Arkla, 27.75, Gas usage-Blackwell; 26, Kay County, 4779.00, Property Ins; Highway: 155, Cintas, 922.34, Blanket; 156, Quality Water Service, 17.35, Blanket; 157, Cintas, 829.43, Blanket; 158, Kelle Oil Company, 1775.60, Blanket; 159, Ponca City Publishing Co. Inc, 36.00, Billing; 160, Total Com Inc., 250.00, Billing; 161, Unifirst Holdings Inc, 526.48, Uniform Rental & Cleaning; 162, North Central Rebuilders, 144.87, Repairs; 163, Apac-Oklahoma Inc, 2701.71, Road rock; 164, Alcohol & Drug Testing Inc., 144.80, DRUG TESTING; 165, Farm Plan, 391.88, Tires; 166, Hotsy of Oklahoma Inc., 280.00, Maintenance; 167, Dish Network, 50.98, Billing; 168, Grant County Dist #3, 8247.31, Crusher Run; 169, J & P Supply, 174.57, Janitorial Supplies; 170, OK Corporation Commission, 50.00, Tank Fees; 171, Kay Office Equipment, 128.00, Toner Cartridges; 172, Farm Plan, 3143.60, Oil; 173, Omaha Truck Center Inc., 363.59, Parts; 174, Ponca City Publishing Co. Inc, 108.00, quarterly internet fee; 175, OK Natural Gas, 41.30, Billing; 176, Power Plan, 105.00, Fuel cap; 177, Kelle Oil Company, 508.24, Tires; 178, O Reilly Automotive Inc., 230.88, Batteries; 179, Centerpoint Energy Arkla, 58.81, Gas bill; 180, Kay County, 12000.07, INSURANCE;

               181, Kay County, 2465.00, Property Ins; 182, ACCO, 1333.33, Dues; 183, ACCO, 1333.34, Dues; 184, ACCO, 1333.33, Dues; 185, Schieber, Dee, 111.10, Mileage; Jail Cash Fund: 14, Galaxie Business, 50.00, Blanket; 15, Lowes Building Center, 91.36, Blanket; 16, Health Professionals, 12620.83, Blanket; 17, Southwest Business Products, 426.62, Copy Paper; PBA: 2, Kay County, 950.00, Property Ins; Serv.Fee: 11, Jay Warner Body & Paint, 3972.68, Repairs; 12, Lowes Building Center, 1261.51, Tools

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Note:  Items 5 and 10 on Agenda dated August 10, 2009, were left on Agenda by mistake and no action was made regarding those items.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 9:51 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

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Approved this 17th day of August, 2009.

                              ____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, VICE-CHAIRMAN

              

                _____________________________

     LAILE WILSON, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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