August 3, 2009

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 3, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 31, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Mark Gibson, Kay County District Attorney (DA); Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Purdy, Kay County Assessor; Larry Klumpp, OSU Extension; Orva Rothgeb; David Horinek; Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of July 27, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson authorizing Chairman Austin to sign Oklahoma Juvenile Affairs Claim in the amount of $4,694.21.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson to Table action regarding creating county regulations involving trash and waste disposal sites to allow more time for review.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Kay County Sheriff, Everette Van Hoesen reported the daily inmate count showing 122 and stated July’s monthly average was 122.  Van Hoesen introduced Tony Evans, (newly hired) Jail Administrator, to the BOCC.

 

Van Hoesen mentioned one of jail escapees, Benito Bustos, saying he will serve 21 years in the Department of Corrections facility in Lexington.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber reported the base asphalt was down on Fountain Road. 

 

Motion was made by Wilson and seconded by Schieber to Table Resolution #9,10-29, Interlocal Cooperative Agreement with Grant County Commissioners and Kay County.   Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving to pay $350.00 for burial assistance.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving going out for bid to sell used Sheriff’s vehicle, 2004 Ford Crown Victoria (171,838 miles).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Wilson was ready to make a motion to go out for bid on repairs to a 1998 John Deere Dozer when Commissioner Schieber questioned the request.  Wilson said because Oklahoma Statutes requires bidding on anything over $10,000 and he knew the repairs would cost approximately $20,000.  Schieber said he did not think you needed to go out for bids on repairs since there was no way to know what all would need repaired or replaced.  DA Gibson unsure about the request suggested the BOCC table the issue until he could research the statutes regarding this matter.

 

Motion was made by Wilson and seconded by Schieber to Table going out for bid to repair 1998 John Deere 850C Dozer, District#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

Motion was made by Schieber and seconded by Wilson approving the following Applications for Permits:  Permit#10-4, to install 36” steel crude oil pipeline from Kansas State line straight south from 20-29-2E crossing Indian Road, Home Road, Gate Road, Bender road, Fork Road, Earth Road, W. Peckham road, Dry Road, Canteen Road, Brake Road, Adobe Road, Furguson Road, Chrysler Road, Coleman Road, Hubbard Road, & Prospect Road ending 17-26-2E.  Motion carried:  Schieber, abstained; Wilson, aye Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving reimbursement for Election Board Secretary Salary for the month of July 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#9,10-31, Court Clerk, One Battery Backup, One Hard Drive, Six CPU’s, Junked.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#9,10-26, Drug Court-$3,187.50; Res#9, 10-27, Highway-$12,000.00, Road crossing permit#10-4; Res#9, 10-28, Highway-$600.00, Timberline Heights Road Assessments; Res#9, 10-30, LEPC Grant-$2,000.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$263,688.75; Drug Court-$3,187.50; Highway-$12,600.00; Sheriff’s Commissary-$1736.86; Sheriff’s Jail-$16,503.55; Sheriff’s Service Fee-$15,387.01; LEPC Grant-$2,000.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Lisa Cundiff, Administrative Programs Officer, Kay County Health Department, recommendation that Moore Medical Corporation be accepted on Bid#45-Medical Supplies for the Kay County Health Department (overall low bidder).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Unscheduled public appearances:  Christy Kennedy, Treasurer, mentioned the reception for the Smithsonian Exhibit and walking tour to be held on August 14, 2009.  She said those on tour would be stopping by the courthouse for cookies and asked officers to supply cookies or money for cookies.  Also she asked officers to volunteer and help serve the cookies on the evening of the 14th.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 General: 2667, Southwest Business Products, 1790.89, OFFICE SUPPLIES; 2668, Southwest Business Products, 32.53, OFFICE SUPPLIES; 2669, Decorative Dimensions, 495.44, Blinds; Health: 440, Ponca City Utility Authority, 1814.09, Electric Usage; Jail Cash Fund: 323, Four State Maintenance, 982.55, Blanket; 324, Four State Maintenance, 169.92, Blanket; 325, Sparks Automotive, 27.81, Oil Change; 326, Walmart Community, 20.44, Cd Rom Disks;

               PBA: 43, Heritage Roofing Systems Of Ok Inc, 58100.00, Roof Repair

               FY 2009/2010 PURCHASE ORDERS:

               2009-2010 EMA: 11, Kay County, 77.00, Workers Comp; 12, AT&T, 71.35, Phone bill;

               General: 182, Kay County, 179.00, Workers Comp; 183, Newkirk Herald Journal, 259.90, PUBLICATION; 184, Houser Hardware, 287.43, Blanket; 185, Lam Communications, 1640.45, Blanket; 186, Page Plus Inc., 163.50, Blanket; 187, Allegiance Communications, 50.36, Blanket; 188, Caskey Pest Control, 63.00, Blanket; 189, Biltmore Hotel, 226.20, Lodging; 190, Southwest Business Products, 62.86, Labels; 191, Southwind Industrial LLC, 248.61, Janitorial Supplies; 192, Yadon & Putnam  Public Acct., 2950.00, Audit Expense; 193, AT&T, 108.34, Phone bill; 194,

 

AT&T, 108.38, Phone bill; 195, Caskey Pest Control, 52.00, Pest Control; 196, Kay County FloodPlain Mgmt., 95.00, Meeting expenses; 197, AT&T, 221.41, Phone bill; 198, City of Newkirk, 11210.03, Billing; 199, CODA, 75.00, Registration; 200, AT&T, 144.43, Telephone Service; 201, Van Hoesen, Everette H., 133.65, Mileage; 202, USPS Disbursing Officer, 4429.00, Office lease; 203, City of Blackwell, 1250.00, Office lease; 204, Canadian County Juvenile Center, 521.37, Juvenile Detention; 205, Sac & Fox Juvenile Detention, 21.11, Juvenile Detention; 206,

               ACCO-SIG, 86801.00, Property Ins; 207, AT&T, 355.18, TELEPHONE; Health: 12, J & P Supply, 109.18, Paper Products; 13, J & P Supply, 20.48, Kleenex; 14, Holts Toner Source, 135.00, Toner Cartridges; 15, Kay Office Equipment, 124.95, Toner; 16, Stolhand Heating & Air, 975.00, Maintenance Agree.; 17, AT&T, 466.15, Phone Service; Highway: 130, Kay County, 4081.00, Workers Comp; 131, Kay County, 4187.00, Workers Comp; 132, Kay County, 4505.00, Workers Comp; 133, Southwind Industrial LLC, 184.20, Blanket; 134, Woodland Tire Service, 282.50, Blanket; 135, Biltmore Hotel, 144.00, Lodging; 136, Woods & Sons, 19339.52, Chip & Seal; 137, Apac-Oklahoma Inc, 9660.83, Chips; 138, Lam Communications, 321.00, Radio Service; 139, SS Computers, 110.00, Tech Service; 140, Power Plan, 28.75, Parts; 141, Ok Employment Security

               Commission, 685.01, Unemployment; 142, Cross Oil, 2872.50, Gasoline; 143, Ok Employment Security Commission, 1213.47, Unemployment; 144, Blackwell Auto Parts, 144.99, Floor Jack; 145, Southwest Business Products, 6.88, Ink Roller; 146, Ponca City Utility Authority, 579.16, Electric Service; 147, Dish Network, 16.99, Satellite service; 148, CODA, 75.00, Registration; 149, Blackwell Auto Parts, 441.18, Filters; 150, Circuit Engineering District #8, 122.00, Posts; 151, O Reilly Automotive Inc., 239.85, Freon; 152, Verizon Wireless, 205.79, Billing; 153, AT&T, 108.34,

               Billing; 154, OK Natural Gas, 51.02, Billing; Jail Cash Fund: 5, Walmart Community, 268.39, Blanket; 6, Health Professionals, 12620.83, Blanket; 7, American Institutional Supply Co.,

               1837.75, Toiletries; 8, Ross, Tom, 243.00, Juvenile Transports; 9, BAKER, JOHNNY, 1056.00, Juvenile Transports; 10, Wathor, Desiree N, 84.00, Female Juvenile Transport; 11, Ross, Jenna K, 63.00, Female Juvenile Transport; 12, Foust, Peggy, 120.00, Female Juvenile Transport;

               13, Baker, Charlotte, 132.00, Female Juvenile Transport; Lien Fee: 5, AT&T, 148.41, Telephone Service; 6, Kay County, 8.00, Workers Comp; PBA: 1, Caskey Pest Control, 44.00, Pest Control;

               Serv.Fee: 10, Sparks Automotive, 1561.76, Repairs; Drug Court: 1, Redwood Biotech, 1021.78, Drug test kits

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Wilson and seconded by Schieber accepting bid from Donald Briggs in the amount of $150.00 on Bid#2009-48 selling vehicle and parts, Dist#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 10:03 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

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Approved this 10th day of August, 2009.

 

                            ____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, VICE-CHAIRMAN

              

                _____________________________

     LAILE WILSON, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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