Monday, July 20, 2009

Newkirk, OK 74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 20, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 17, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Jennifer Layton, Kay County Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Ray Ball, Kaw Tribe; Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of July 13, 2009.  Motion carried:  Schieber, aye; Wilson, abstained; Austin, aye.

 

County regulations involving trash and waste disposal sites:  ADA Layton gave Commissioners a rough draft of regulations to review and told them to contact her individually to discuss further.  Layton said she will present another draft next week with more possibilities and then another drafted copy to consider and possibly vote on as a board.  Layton explained the District Attorney’s office only role in this procedure is to advise the board according to the laws of the State of Oklahoma.  Layton mentioned having landfill regulations in place would require a new landfill to receive a permit from the county and the Department of Environmental Quality; she said the BOCC is not obligated to have regulations.  Few questions were asked by the BOCC and answered by ADA Jennifer Layton.

 

Motion was made by Schieber and seconded by Wilson to Table creating county regulations involving trash and waste disposal sites.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Undersheriff Steve Kelley reported the daily inmate count showing 126 with ten checking in today and 12 scheduled for Department of Corrections (DOC) this week.   Kelley said flood lights in jail need modified so inmates can not get to the wires.  ADA Layton questioned notice given to DOC; Kelley said five to six inmates are scheduled weekly and said as long as scheduled DOC can not invoke (to invoke it takes within 72 hours).

 

Motion was made by Wilson and seconded by Schieber approving Contract with Eastern Oklahoma Youth Services & Kay County for Services at Pittsburg County Regional Juvenile Detention Center, $23.25 per child per day.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber reported that Donnie Head, CED, was in Kay County to inspect around eight bridges. 

 

Motion was made by Wilson and seconded by Schieber approving project agreement NRCS and Tickel Railroad on Stream Bank Stabilization.  Caleb Stone mentioned there were two agreements involved with this project and that paperwork had already been submitted in an earlier meeting.  Stone went on to explain that the BOCC are only signing off as the sponsor.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson to send Development Permit Application Form for proposed development on the following properties to the Floodplain Board for approval.  Rhonda & Orrin Alley, 1011 North Main, Blackwell; David & Melissa Fruits, 19201 West North Avenue, Tonkawa; both parties requesting elevation of home be brought two feet above flood plain.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Res#9, 10-20, whereas bridge (NBI 100019) 36E0270N3250005) no longer safe for crossing by heavy traffic, due to the fact that it has a load rating of 0 tons due to fracture critical inspection; bridge will be removed and destroyed; bridge taken off Kay County Historic List, D#1.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Applications for Permit:  Permit# 10-2, to install a rural water line located bore 29th Street from NW4-S28-27N-1W to NE4-S29-27N-1W approximately 45 feet south of Furguson center of road; Permit# 10-3, to install a rural water line located cut road between SE4-S24-26N-2W and NE4-S25-26N-2W.  Wilson said he contacted J. D. Soulek regarding arrangements.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving Oklahoma Department of Transportation regarding all risk physical damage insurance carried on all equipment and road machinery purchased through the County Road Machinery and Equipment Revolving Fund.  Motion carried:  Schieber, aye; Wilson, aye Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving sale by sealed bid on 1987 Chevrolet ¾ ton pickup, Fleet side Model CR 20903, cab & service bed, no engine, transmission, driveline; front clip not good and frame is bent (Res#8, 9-132 to surplus equipment to be sold be sealed bid), D#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Alcohol & Drug Testing, Inc. Agreement for District No. 1, 2, & 3.  Schieber mentioned he thought information regarding results of such tests should be mailed directly to each Commissioner.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving financial reports as submitted by the Kay County Treasurer for FY 2008-2009.  Treasurer Kennedy noted a change in report due to paying interest on non-payables.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Kay County June 2009 Monthly Reports:  County Clerk; Court Clerk (Newkirk, Blackwell & Ponca City Offices).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to Deposit:  Res#9, 10-18, Emergency Management-$13,900.00; Res#9, 10-19, Public Building Authority (PBA)-$1,408.84, July 2009 Rent.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  PBA-$1,408.84; PBA-Health-$812.60; Visual Inspection Reimbursement-$506.28; Highway-$3,000.00; Highway-$12,148.80 (corrects appropriation done 6/1/09); Highway Lapse Balances FY 2008-2009-$1,503,120.18 (corrects appropriation approved 7-1-09).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Unscheduled public appearances:  Concerned Citizen, Orva Rothgeb, told BOCC’s that if they have the opportunity to put regulations in place regarding waste disposal sites in Kay County then they should do so.  Rothgeb said BOCC’s owe it to the citizens of this county.

 

OSU Extension Agent, Larry Klumpp, said he will soon have a vacancy in his office as Ryan Spruiel his Agriculture Agent will be moving to Delaware County.

 

Motion was made by Wilson and seconded by Schieber approving Payroll with warrants to be released on July 30, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 70, Holts Toner Source, 100.00, Toner Cartridges; General: 2664, Southwind Industrial LLC, 5.21, Calculator; Health: 427, Southwest Business Products, 179.70, Depository ticket books; 428, AT&T, 150.48, Long distance; 429, AT&T, 62.96, Phone Service; 430, City of Blackwell, 747.47, Electric Service; 431, Language Line Services, 100.50, Monthly Service; 432, OK Natural Gas, 89.26, Gas bill; 433, Laboratory Associates, 200.00, X-rays; 434, AT&T Mobility, 102.35, Cell phone service; 435, Dearinger Printing & Trophy, 10.30, Name badges; 436, Dell Marketing L.P., 3701.97, Computers; 437, Dell Marketing L.P., 12339.90, Computers; 438, Throop Lawn Care, 255.00, Lawn Care; Highway: 2355, Fastenal Indus & Const Supplies, 61.79, Blanket; 2356, Roadsafe Traffice Systems Inc, 120.00, Barricade Rental; 2357, Staples, 36.06, OFFICE SUPPLIES; 2358, Munn Supply Inc., 121.35, Welding Rod; 2359, Cummins Equipment Co., 762.83, Repairs; Jail Cash Fund: 319, Galaxie Business, 73.33, Blanket; 320, Galaxie Business, 120.00, Blanket; 321, Galaxie Business, 75.00, Blanket; 322, Galaxie Business, 100.00, Blanket; LEPC Grant Cash Fund: 10, Snyders Grocery & Catering, 63.05, Food; 11, Chisholm Enterprises, 76.90, Food

FY 2008/2009 PURCHASE ORDERS:

               2009-2010 EMA: 1, OEMA, 35.00, Membership dues; General: 33, DA Council, 20000.00, Payroll; 34, Great America Leasing Corp., 345.20, Blanket; 35, Burkes Wrecker Service, 666.60, Blanket; 36, AT&T Mobility, 21.80, Cell phone bill; 37, IAAO OKLAHOMA CHAPTER, 30.00, Dues; 38, Juniors Locks & Alarms, 7.50, Keys; 39, Eastman National Bank, 2044.29, Land Purchase Payments; 40, Reese, Tammy J., 36.86, Postage Reimbursment; 41, Postmaster, 185.00, Permit renewal; 42, Kay County FloodPlain Mgmt., 95.00, Meeting expenses; 43, County Clerks & Deputies Association, 48.00, Directory; 44, Reese, Tammy, 30.90, Meals; Health: 4, Parker Pest Control, 178.00, Pest Control; 5, Southwest Business Products, 32.40, OFFICE SUPPLIES; 6, AT&T, 238.83, Phone Service; Highway: 18, Kellpro Computer, 1665.00, Annual Licensing; 19, Dish Network, 50.98, Billing; 20, Power Plan, 716.50, Parts; 21, Brooks Industry, 2554.00, Ice machine; 22, Omaha Truck Center Inc., 1080.28, Parts; 23, Dell Marketing L.P., 266.86, Ink Cartridges; 24, Power Plan, 221.05, Parts; 25, Power Plan, 1504.11, Parts; 26, O Reilly Automotive Inc., 224.16, Batteries; 27, Omaha Truck Center Inc., 64.52, Parts; 28, Cross Oil, 13099.81, Diesel; 29, Southwest Business Products, 250.82, OFFICE SUPPLIES; 30, Okla. Dept. of Transportation, 950.56, Lease Purchase Payment; 31, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 32, Alcohol & Drug Testing Inc., 232.80, Drug Test; 33, Budget Pest Control, 58.00, Quarterly maint.; 34, Circuit Engineering District #8, 108.00, Posts; 35, Cross Oil, 12002.93, Diesel Fuel; 36, Schieber, Dee, 167.75, Travel; 37, Austin, Steve, 161.39, Mileage & Meals; Jail Cash Fund: 2, Mertz Manufacturing, LLC, 190.00, Repairs; 3, Hobart Corporation, 169.85, Parts; 4, OSU-UML, 90.00, Computer set up; Reimburse: 1, ESRI, 400.00, Maintenance Agree

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 10:30 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

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Approved this 27th day of July, 2009.

                            ____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, VICE-CHAIRMAN

              

                _____________________________

     LAILE WILSON, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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