Monday, July 6, 2009

Newkirk, OK 74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 6, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 2, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension Office; Dana Deere, Tribal Attorney for Kaw Nation; Ray Ball, Kaw Tribe; Melissa Cottle, North Central Reporter; Josh Newton, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of June 29, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Sheriff Everette Van Hoesen reported the daily inmate count showing 140.

 

Questions and comments were made regarding the recent jail escape of four inmates, their capture and return to Kay County Jail, who will be responsible for inmate’s medical expenses and procedures on care for inmates upon arrival in local jail.

 

Motion was made by Wilson and seconded by Schieber approving an Invoice in the amount of $1,586.95 from Stolhand’s Heating & Air Conditioning to purchase a condenser fan motor for current jail air conditioning unit.  Commissioner Schieber questioned this request since Kay County just approved temporary appropriations for the new fiscal year.  Sheriff Van Hoesen told commissioners this invoice was part of a figure he had discussed with BOCC and Justice Facilities Authority prior to new fiscal year.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Cross Deputizing with Kaw Nation:  Dana Deere, Tribal Attorney for the Kaw Nation, clarified Kay County Sheriff and District Attorney’s assertion that the State of Oklahoma has jurisdiction over crimes committed in Indian Country with a written summary outlining the Federal Law governing criminal jurisdiction in Indian Country as defined by 18 U.S.C. Section 1151 as follows:  1) Crimes by an Indian Against an Indian; 2) Crimes by an Indian Against a Non-Indian; 3) Crimes by a Non-Indian Against an Indian; 4) Crimes by Non-Indian Against a Non-Indian; 5) Victimless and Consensual Crimes by an Indian; 6) Victimless and Consensual Crimes by a Non-Indian; 7) Public Law 280.

 

Motion was made by Schieber and seconded by Wilson to approve membership to National Association of Counties (NACO) and benefits that are associated with membership.   The cost for yearly membership is $1,040.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Each commissioner gave a brief update on upcoming jobs and projects.

 

Motion was made by Schieber and seconded by Wilson approving Amendment No. 1 to Agreement for Engineering Services on Blue Star Road in White Eagle, Dist#1.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Application for Permit#10-1 to grant a permit for the installation of a trenched crossing of 60th Street with a 4 inch natural gas pipeline (steel pipe) location 60th Street (an unsurfaced road) from the NE 4, Section 36, T26N, R2W into the NW 4, Section 31, T26N, R1W approximately 60-100 feet south of Highway 60, Southern Star Central Gas Pipeline.

 

Motion was made by Schieber and seconded by Wilson approving Option C on ThyssenKrupp Elevator QEI-Response Form stating using the State of Oklahoma elevator inspectors to witness test(s) with ThyssenKrupp at courthouse facility.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Financial Statement on Resale Property Fund, June 30, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson noting designation of Requisitioning Officers (RO)/Receiving Agents (RA)/Inventory Clerks (IC) for the following Kay County accounts for Fy 2009-2010:  PBH Health-Health Land Purchase-RO-Annette O’Connor, Lisa Cundiff/RA-Pam Payne/IC-Pam Payne; County Health Personal Services-Travel-M&O-Health Building Lease-Capital Outlay-RO-Annette O’Connor, Lisa Cundiff, Alan Loch/RA-Pam Payne/IC-Pam Payne; District #1-Personal Services-Travel-M&O-Lease Purchase-Capital Outlay-BIA Lake Road Project-Oakland Road Project-LA Cann Drive-“S” Street Project-LA Cann North-“S” Street Project-West Highland-Pleasantview Road Project/BIA-Ranch Drive Fire Department-ETR-Bridge-Blue Star Casino Road Project-Fountain Road Project-RO-Dee Schieber, Rae Engleking/RA-Joan Otto, Rusty Klinger, Lisa Simmons/IC-Tim Shelton, Joan Otto, Rusty Klinger; District #2-Personal Services-Travel-M&O-Lease Purchase-Capital Outlay-LA Cann/Fork Road Project-ETR Bridge Account-RO-Steve Austin, Clifford Locke/RA-Peggy Ennis, Amos Nash/IC-Peggy Ennis; District #3-Personal Services-Travel-M&O-Lease Purchase-Capital Outlay-RO-Laile Wilson, Donald Briggs/RA-Vicky Purdy/IC-Vicky Purdy.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following June 2009 Kay County Monthly Reports:  Treasurer.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#9, 10-10, Community Service Sentencing Program-$132.00, April 2009 Reimbursement; Res#9, 10-12, Highway Dist#2, BIA-$18,429.98, LA Cann/Fork Road Project, Reimbursement, H3102-42; Res#9, 10-13, Highway Dist#1, Timberline Road Repair-$2,100.00 Reimbursements in checks and cash; Res#9, 10-14, Highway Dist#3, Southern Star Central Gas Pipeline-$500.00, Road Crossing Permit.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$21,029.98; Preservation Fee-$5,245.00; County Clerk Lien Fee-$1,161.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Unscheduled Public Appearances:  Christy Kennedy, Kay County Treasurer, thanked the Kay County officers who were able to help with the Newkirk Fourth of July Celebration on Friday, July 3, 2009.

 

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 EMA: 145, Rogers Oil Co., 179.61, Blanket; General: 2646, Houser Hardware, 222.61, Blanket; 2647, Newkirk Herald Journal, 188.40, Blanket; 2648, Rogers Oil Co., 209.25, Blanket;

               2649, Newkirk Herald Journal, 244.50, Publication of minutes; 2650, City of Blackwell, 1250.00, Rent; 2651, Clarion Meridian Hotel, 138.00, Training conference; 2652, Rick Scott Construction, 5021.50, Repairs; 2653, Stolhand Heating & Air, 138.00, A/C REPAIRS; 2654, Southwest

               Business Products, 2241.20, Chairs; 2655, Quality Water Service, 26.75, Water; 2656, Howard, Cheryl A., 191.30, Mileage & Meals; 2657, Kellum, Carol D., 51.60, Meals; 2658, Houser Hardware, 110.67, Hardware; Health: 413, AT&T, 438.73, Phone Service; 414, Centerpoint Energy Arkla, 26.18, Gas service; 415, Pitney Bowes Inc., 42.50, Postal Meter Quarterly Service; 416, Carol Rickards, 168.75, Nursing; Highway: 2310, Blackwell True Value Hardware, 69.46, Blanket; 2311, Kelle Oil Company, 477.32, Blanket; 2312, Southwest Truck Parts, 613.86, Blanket; 2313, Lowes Home Improvement Inc, 199.48, Blanket; 2314, Lampton Welding, 475.00, Blanket; 2315, Pioneer Hydraulics, 38.03, Blanket; 2316, Blackwell Auto Parts, 251.99, Blanket; 2317, Blackwell True Value Hardware, 12.99, Blanket; 2318, Owen Auto Supply, 351.32, Blanket; 2319, Houser Hardware, 34.38, Blanket; 2320, Take Ten Tire, 343.04, Blanket; 2321, Locke Auto Parts, 127.18, Blanket; 2322, Kelle Oil Company, 748.59, Blanket; 2323, NAPA, 204.06, Blanket; 2324, Farm Plan, 133.17, Blanket; 2325, O Reilly Automotive Inc., 94.35, Blanket; 2326, Kelle Oil Company, 1520.60, Blanket; 2327, G & B Auto, 240.00, Blanket; 2328, Southwest Truck Parts, 10.62, Blanket; 2329, Brandts, 98.77, Blanket; 2330, Don Caughlin, 126.00, Sand (Native Material); 2331, Mike Redding, 387.00, Shale; 2332, Ponca City Publishing Co. Inc, 36.00, Billing; 2333, Total Com Inc., 250.00, Billing; 2334, John Deere Company, 12204.48, Rotary Cutter; 2335, Circuit Engineering District #8, 532.00, Signs; 2336, Grant County Dist #3, 4957.60, Crusher Run; 2337, Grant County Dist #3, 2388.35, Crusher Run; 2338, J & P Supply, 226.94, Towel dispenser; 2339, Evans & Associates, 5000.00, Fly ash; 2340, Edwards Canvas, 142.81, Tarps; 2341, Kellpro Computer, 99.00, Install Program; 2342, Warren Cat, 2198.40, Grader Blades; 2343, T & W Tire, 1193.80, Tires; 2344, Wilson, Laile G., 2.39, Postage; 2345, OK Department Of Labor, 10.00, Inspections; 2346, OK Natural Gas, 39.09, Gas bill; 2347, Rays Used Equipment, 815.00,

               Parts; 2348, Dish Network, 16.99, Satellite service; 2349, Centerpoint Energy Arkla, 61.50, Billing;

               Jail Cash Fund: 308, BAKER, JOHNNY, 495.00, Juvenile Transports; 309, Ross, Tom, 234.00, Juvenile Transports; 310, Foust, Peggy, 219.00, Female Juvenile Transport; 311, Ross, Donna, 120.00, Female Juvenile Transport; LEPC Grant Cash Fund: 9, Midwest Computers, 148.00, Memory; PBA: 42, Caskey Pest Control, 44.00, Blanket; Preservation Fee: 9, Southwest Business Products, 1530.00, Pre-punch paper; Serv.Fee: 260, Fleetcor Technologies, 3198.12, Blanket;

               Drug Court: 28, Ball Trophy & Engraving Co., 122.50, Plaques; 29, Gold-N-Treasures, 151.50, Key rings; 30, Poncan Theatre, 450.00, Rental; 31, Shoemaker, Cody, 1078.48, Travel Expenses; 32, Engelking, Jacquelin M., 12030.00, Contractual Services

FY 2008/2009 PURCHASE ORDERS:

2009-2010 Highway: 1, Austin, Steve, 173.25, Mileage

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Schieber and seconded by Wilson Tabling the following bid openings to allow time for the Health Department to make a decision on bids:  Bid#2009-45-Medical Supplies-Health Department; Bid#2009-46-Janitorial Services-Health Department (Ponca City & Blackwell); Bid#2009-47-Janitorial Services-DHS Building.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn, 10:27 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

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Approved this 13th day of July, 2009.

 

                        ___________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

     ___________________________

                 DEE SCHIEBER, VICE-CHAIRMAN

              

              ___________________________

    LAILE WILSON, MEMBER

 

ATTEST:

___________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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