Monday, June 22, 2009

Newkirk, OK 74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 22, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 19, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; District Attorney Mark Gibson; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board; Larry Klumpp, OSU Extension Office; Ray Ball, Kaw Tribe; Melissa Cottle, North Central Reporter; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of June 15, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Oklahoma Juvenile Affairs May 2009 Claim in the amount of $3,141.75.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Undersheriff Kelley reported the daily inmate count showing 138; twelve scheduled for DOC; the condenser fan to the air conditioner needs replaced at a cost of $1,600.00.

 

Cross Deputizing with Kaw Nation:  Austin contacted seven counties regarding cross deputizing and received mostly positive feedback, adding the tribes had actually bought cars for the Sheriff’s Department.

 

Wilson commented he doesn’t feel he can tell the Sheriff what to do concerning this issue. 

 

Schieber asked Sheriff if he had contacted other Sheriff’s about cross deputizing and if so, what kind of feedback did he receive.

 

Sheriff Van Hoesen said he has spoken with other Sheriff’s regarding cross deputizing and has received positive feedback as well.  Van Hoesen said his main concern with cross deputizing is that other tribes will want to do the same and he worries about the liabilities involved with this task.  Van Hoesen mentioned problems with Tonkawa Tribal officers attempting traffic stops.

 

Gibson stated he was neither in favor of nor against, but if you deputize with one tribe then you will feel pressured to deputize with others.  Gibson praised Kaw Tribal Government as being the best around. Gibson continued saying the Bureau of Indian Affairs (BIA) disbanded White Eagle Police and is running the area themselves.  He then talked about one tribe in the area that hires officers who have been fired for misconduct from other law enforcement agencies.  Gibson said there is a serious misunderstanding about what can and cannot happen on tribal land.

 

Sheriff Van Hoesen noted that the Sheriff’s Department has a good working relationship with all the tribes.

 

Gibson said in the past the task force would routinely cross deputize with other police officers such as Blackwell with Tonkawa, etc.  We stopped doing that several years ago because of liability concerns and a number of other issues that would come up.  As an administrative of task force Gibson said he can appreciate the sheriff’s concerns in this area.

 

Motion was made by Wilson and seconded by Schieber the following 2009/2010 Juvenile Detention Contracts:  Oklahoma Juvenile Justice Services, Inc., $23.26 per day per child; Sequoyah Enterprises, $23.26 per day per child.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  No report was made.

 

Motion was made by Wilson and seconded by Schieber approving Assurances Relating to Real Property Acquisition, Project 44th Street EWP Project located on 44th Street and Chikaskia River.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Applications for Permit Line Installation on County Right-of-Way:  Permit #09-23, Crews contracted by the City of Newkirk will cut Dry Road to install a 10 inch water line for the new Kay County Detention Facility, location-Dry road will be cut approximately 30 feet from the East edge of Highway 77 and Dry Road Southwest Corner of the Southwest Quarter of Section 26, T28N, R2E of the Indian Meridian, Kay County, Oklahoma, to serve the Kay County Detention Facility; Permit #09-24, City of Newkirk crews will cut Dry road to install underground electric utilities for the new Kay County Detention Facility, location-Dry Road will be cut approximately 885 feet West of the Northeast Corner of the Northeast Quarter of Section 27, T28N, R2E of the Indian Meridian, Kay County Oklahoma, to serve the Kay County Detention Facility.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving going out for bid on janitorial services for the Department of Human Services (DHS) building FY 2009-10.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving going out for bid on medical supplies & janitorial services (Blackwell & Ponca City) FY 2009-10 for Kay County Health Department.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving going out for bid on lawn care for DHS FY 2009-10.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

No action was taken at this time needed more clarification on contract by               approving Renewal of Contractual/Lease Agreements for FY 2009-10.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Agreement/Contracts for 2009-2010 between Kay County Health Department and the following:   Throop Lawn Care; Four Seasons Lawn Care; Carol Rickards; Laboratory Associates, Inc.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber noting the following May 2009 Monthly Reports:  Court Clerk-Blackwell, Newkirk and Ponca City offices

Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#8, 9-191, Highway D#1, Cross Oil Company-$3,000.00; Res#8, 9-192, Sheriff Jail-$2,051.34.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway D#1-$10,000.00.   Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations: General Government Health Insurance-$30,000 to M&O; Sheriff M&O $208.01 to Travel; Drug Court M&O-$8,000.00 to Travel-$3,000/Contract Services-$5,000; County Clerk Purchasing Personal Service-$2,079.42 Data Processing Personal Service-$5,966.13 to County Clerk M&O; County Clerk Various Accounts Totaling-$1,386.89 to County Clerk M&O.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no Unscheduled Public Appearances.

 

10:00 a.m. bid opening on Bid#2009-44 Election Ballots:  Motion was made by Schieber

and seconded by Wilson accepting, only bid received, from Mid-West Printing Supply.   Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Payroll with warrants to be released on June 29, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 EMA: 134, USA Mobility Wireless, 141.62, Pager Service; General: 2501, Ford Refrigeration Service, 75.00, Blanket; 2502, Newkirk Herald Journal, 40.95, Blanket; 2503, Newkirk Herald Journal, 478.30, Blanket; 2504, J & P Supply, 24.00, Janitorial Supplies; 2505, Stolhand Heating & Air, 39425.00, A/C REPAIRS; 2506, AT&T Mobility, 13.23, Cell phone bill; 2507, United Linen, 161.35, Rugs and mops; 2508, USPS Disbursing Officer, 4300.00, Office rent; 2509, Van Hoesen, Everette H., 135.85, Mileage; 2510, Oklahoma Natural Gas, 261.21, Gas delivery; 2511, Western Plains Youth & Family, 821.80, Juvenile Detention; 2512, Clearwater Enterprises, 765.51, Gas service; Health: 394, Staples Credit Plan, 46.16, Blanket; 395, Stillwater Typewriter, 123.51, Copier maintenance; 396, ANCO Services, 1975.00, JANITORIAL SERVICE; 397, Four Seasons Lawn Care, 105.00, Lawn Care; 398, AT&T, 49.34, Long distance; 399, AT&T, 151.47, Long distance; 400, AT&T Mobility, 101.31, Cell service; 401, Ok. State Dept. of Health, 20587.05, Payroll; 402, AT&T, 219.67, Phone; 403, Carol Rickards, 187.50, Nursing;

               Highway: 2152, Munn Supply Inc., 23.45, Blanket; 2153, Owen Auto Supply, 577.19, Blanket; 2154, Brandts, 342.02, Blanket; 2155, Blackwell Auto Parts, 262.39, Blanket; 2156, Southwest Truck Parts, 497.43, Blanket; 2157, Southwest Truck Parts, 497.43, Blanket; 2158, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental; 2159, AMC Urgent Care Plus, 100.00, Drug Screening/New Emp.; 2160, Pioneer Fire And Safety, 55.80, Fire Extinguisher Inspections; 2161, T & W Tire, 1512.00, Grader tire; 2162, Ponca City Concrete Co, 2856.50, Concrete; 2163, Brundage Bone Concrete Pumping, 741.74, Concrete; 2164, Farm Plan, 1294.85, Oil; 2165, D.T.A.C., 109.44, Parts; 2166, Wako, 27.87, Tank Lid; 2167, Quality Water Service, 69.00, Water; 2168, Power Plan, 595.00, Parts; 2169, Kay Electric Cooperative, 309.97, Billing; 2170, Starr Lumber Co., 82.17, Lumber; 2171, Circuit Engineering District #8, 205.00, Tape; 2172, Circuit Engineering District #8, 160.00, Posts; 2173, Owen Auto Supply, 292.00, Light bar; 2174, Cintas, 41.56, Sanis Service; 2175, Zee Medical Inc., 45.40, Medical Supplies; 2176, Budget Pest Control, 135.00, Termite inspection; 2177, Kelle Oil Company, 2030.16, Tire and mounts; 2178, ACCO, 50.00, Registration; 2179, AT&T, 82.30, Phone bill; 2180, P.B. Hoidale Co., 39.81, Nipple; 2181, Schieber, Dee, 147.40, Mileage; 2182, Austin, Steve, 217.25, Mileage; Jail Cash Fund: 291, Houser Hardware, 197.40, Blanket; 292, Great America Leasing Corp., 345.20, Blanket; 293, Stevenson Refrigeration, 542.00, Repairs; 294, Stevenson Refrigeration, 1887.00, Repairs; 295, Ford Refrigeration Service, 945.00, A/C REPAIRS; 296, Okla. Juvenile Justice SVCS, 1418.86, Juvenile Detention; 297, Canadian County Juvenile Center, 270.34, Juvenile Detention; Lien Fee: 77, Allegiance Communications, 24.98, Cable; PBA HEALTH: 10, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 219, Take Ten Tire, 1181.87, Blanket; 220, Bob Hurley Ford, 22421.00, Vehicle; 221, Pawhuska Pawn, 297.00, Ammunition; 222, Gee, Daryle, 300.00, Light bar; 223, Oklahoma Tax Commission, 30.00, License and tag

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn, 10:16 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Approved this 29th day of June, 2009.

 

 

 

 

 

                        ___________________________

             STEVE AUSTIN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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