Monday, June 1, 2009

Newkirk, OK 74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 1, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 29, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; District Attorney (DA) Mark Gibson; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension Office; Melissa Cottle, North Central Reporter; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of May 26, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving emergency meeting minutes of May 28, 2009.  Motion carried:  Schieber, aye; Wilson, abstained; Austin, aye.

 

Discussion regarding Gayla Gelven’s road conditions:  Ms. Gelven began by saying she lived on South Longwood Road.  She said her road is the only road on south side that is not paved and she would like her road paved.  Gelven said the road is dangerous and terrible and told about a recent wreck on road.  She wanted to know if there were reap grants available or what kind of funding was out there to help get a road paved. 

 

Commissioner Schieber told Ms. Gelven it is next to impossible to receive a reap grant for a county road; reap grants are used towards housing additions.  Schieber told Gelven to black top one mile of road would cost approximately $300,000 and the money is not there.  He said the road is full of sugar sand and there’s no base on the road; Schieber then said if she could come up with $150,000 the county would match same amount.  Schieber also told Ms. Gelven to visit with Ray Ball, Kaw Tribe, for assistance.

 

Mr. Ball, Kaw Tribe, told Ms. Gelven he didn’t know if that road was on his inventory but would check to see; Ball said he would like to pave as many roads as possible.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 135.

 

Undersheriff Kelley told Commissioners the jail air conditioning unit needs repaired as soon as possible.  He said the unit needs a compressor and is running on seventy-five percent capacity; the cost to repair being around $15,000.  This problem was discovered when previous repairs to the chiller unit were made.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber said he will begin pouring concrete on one of his bridges this Friday.  Wilson mention one of his bridges in Tonkawa was getting condemned and told DA Gibson he would like to meet with him soon.

 

Motion was made by Schieber and seconded by Wilson approving 2009/2010 Contract between Kay County and Canadian County Juvenile Detention Center, $19.31 per day per child.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber authorizing Chairman Austin to sign Reimbursement Claim for Kay County Election Board Secretary for the month of May 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#8, 9-176, Drug Court-$3,187.50; Res#8, 9-177, Highway

D#1-$12,148.80; Res#8, 9-178, Highway Emergency Transportation Revolving Fund-D#1-$125,000, H3101-83; D#2-$120,000, H3102-69; D#3-$120,000, H3103-20; Res#8, 9-179, Highway D#3-$51,534.77, Project No. CB136D(135) J/P No. 24060(04) Rebuild Bridge, Materials, Equipment & Labor; Res#8, 9-180, Sheriff Service Fee-$1,050.00, Reimbursement on Travis Voice & Data Invoice to replace two security cameras in holding cells; Res#8, 9-181, Sheriff Jail Cash-$12,606.49, Reimbursement on the following invoices:  Houser Hardware-$552.00, Johnson Controls-$11569.49 and Montgomery Plumbing-$485.00 to make needed repairs in jail.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway D#1- $12,418.80; Highway D#1 - $125,000.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  Highway D#1 Travel-$52.80 to Maintenance & Operations (M&O); OSU Extension Contractual Services-$1,450.00 & M&O-$1,357.84 Totalling-$2,807.84 to Capital Outlay; County Clerk Data Processing Personal Services-$2,982.87 to County Clerk Personal Services; Treasurer Travel-$400.00 to M&O.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no Unscheduled Public Appearances.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 62, Marriott Southern Hills, 157.00, travel for school; EMA: 131, AT&T, 64.98, Phone bill; 132, Kay County, 435.00, Workers Comp;                General: 2459, Kay County, 120.00, Workers Comp; 2460, Caskey Pest Control, 52.00, Blanket; 2461, United Linen, 161.35, Blanket for misc; 2462, Houser Hardware, 159.11, Blanket; 2463, Newkirk Herald Journal, 195.45, Blanket; 2464, Stolhand Heating & Air, 18443.00, Air      Conditioning; 2465, City of Newkirk, 9599.64, Electric & Water Usage; 2466, AT&T, 1034.23, Phone bill; Health: 377, Oklahoma Correctional Industries, 73.92, Letterhead; 378, Merck & Co. Inc., 303.60, Vaccines; 379, Stillwater Typewriter, 62.70,

               Copier Maintenance Agree.; 380, Ponca City News, 84.00, Subscription; Highway: 2060, Kay County, 3889.00, Workers Comp; 2061, Kay County, 3770.00, Workers Comp; 2062, Kay County, 4670.00, Workers Comp; 2063, Blackwell Equipment, 223.27, Blanket; 2064, Southwest Business Products, 636.80, Chairs; 2065, Unifirst Holdings Inc, 592.26, Uniform Rental & Cleaning; 2066, Mike Redding, 498.00, Shale (Native Material); 2067, Fastenal Company, 125.33, Steel Thread Kit; 2068, Evans & Associates, 5028.75, Fly ash; 2069, Grant County Dist #3, 7443.55, Crusher Run; 2070, Dub Ross Co. Inc., 5679.36, Corrugated steel pipe; 2071, Struble Blacksmith & Welding, 214.34, Radiator Repairs; 2072, Logan County Asphalt Co., 400.00, Asphalt; 2073, Apac-Oklahoma Inc, 1270.87, Road rock; 2074, Wandas Upholstery, 150.00, Recover seat; 2075, Grant County Dist #3, 7502.50, Crusher Run; 2076, Dub Ross Co. Inc., 6639.74, Corrugated steel pipe; 2077, Zee Medical Inc., 75.25, Medical Supplies; 2078, Briggs, Donald G., 60.00, Parts; 2079, Clark Oil Distributors Inc., 11732.61, Fuel; 2080, North Central Rebuilders, 78.00, Alternator Repair; 2081, AllTel, 56.75, Billing; 2082, Dish Network, 16.99, Satellite service; 2083, Ponca City Utility Authority, 442.01, Electric & Water Usage; 2084, U.S. Postal Service, 44.00, Stamps; 2085, Austin, Steve, 94.05, Mileage; 2086, AT&T, 97.53, Phone; 2087, Farm Plan, 270.86, Parts & supplies; Jail Cash Fund: 271, Allegiance Communications, 44.36, Blanket; PBA: 40, Caskey Pest Control, 44.00, Blanket; Drug Court: 22, Staples, 745.06, Computer

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Schieber and seconded by Wilson to Table bids on Six Months Bids on Commonly Used Items.  Bids were opened and reviewed as follows:  Bid#2009-30-Asphalt; Bid#2009-31-Bridge Materials; Bid#2009-32-Lumber; Bid#2009-33-Grader Blade; Bid#2009-34-Concrete; Bid#2009-35-Heavy Equipment Rental; Bid#2009-36-Road Rock; Bid#2009-37-Culvert Pipe; Bid#2009-38-Office Supplies; Bid#2009-39-Janitorial

 

Supplies; Bid#2009-40-Concrete Pour & Finish; Bid#2009-41-Road Striping (Traffic Marking); Bid#2009-42-Routine Electrical Work. Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 10:18 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 8th day of June, 2009.

 

 

 

 

 

                        ___________________________

             STEVE AUSTIN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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