Tuesday, May 26, 2009

Newkirk, OK  74647


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 26, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 22, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; District Attorney (DA) Mark Gibson; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension Office; Melissa Cottle, North Central Reporter; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 


Chairman Austin led the Flag Salute.


Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of May 18, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 135.


Cross Deputizing Kay County Deputies with Kaw Tribe Deputies:  Lengthy discussion was made regarding this matter.  Topics discussed included what kind of training would be involved for both county and tribal deputies and the legalities.


Kaw Nation’s Tribal Attorney explained in detail the legalities of the proposed Cross-Deputization Agreement between the Kaw Nation and Kay County.  She said this agreement is written in a generic form in order to have something to work with.  The Attorney said Kaw Nation is a strong economic force in this county and she would like to see both governments working together.


Sheriff Van Hoesen said he is not in favor of cross deputizing.  Van Hoesen mentioned there are several tribes in this county and the fact that it would be a huge liability and undertaking for the Sheriff’s Department.  He told the Commissioners he does not recommend cross deputizing.


District Attorney Mark Gibson said he is not pro or con and said it should be the Sheriff’s decision.  Gibson answered legal issues and questions regarding the agreement and said the agreement may be redrafted to better fit both parties involved.


Commissioner Austin said he thought we should try to work up an agreement both parties could be happy with.  He said he would like to visit with other counties to see how cross deputizing has worked in their county.  Austin said the tribes have been wonderful to the county and have invested a lot of money in Kay County roads.


Sheriff Van Hoesen reiterated that several other tribes want to do the same thing; Sheriff said he does not want to take on this type of liability and stressed he does not want to do this.


Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber mentioned

Commissioner Austin’s bridge project.  Austin said he had met with Federal Highway, ODOT and CED to get the process started.  Austin said it would take approximately one year and it would be an 80/20 funding match (bridge on Indian Road).  Schieber said beams were being set today on his projects.


Motion was made by Austin and seconded by Schieber approving signing Title Page for LA Cann Road Project, Dist#2.  Austin mentioned this road is south of casino to Dry Road and it ties into Canteen Road.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.



Motion was made by Schieber and seconded by Wilson approving Northern Oklahoma Development Authority (NODA) FY 2010 Membership dues in the amount of $3,000 (not to be paid until new fiscal year July 1, 2009).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Wilson and seconded by Schieber approving 2009/2010 contract between Kay County and ROCHMND Area Youth Services, Inc. operating the Craig County Regional Detention Center, $17.02 a day per child.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Wilson and seconded by Schieber approving the following Resolution to Dispose of Equipment:  Res#8, 9-175, Highway Dist#3, D3-602.1 Motorola Commercial Receiving Set, Base Station Radio Model No. L51JJB1400BM, Serial No. 447HEU0094, junked.  Wilson said this unit was 30 years old and beyond repair.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway - $258,966.01; Highway - $382.65; Sheriff’s Training Fee - $270.73; Sheriff’s Jail - $27,475.06; Sheriff’s Service Fee - $16,115.54; Visual Inspection Reimbursement - $15.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Schieber and seconded by Wilson approving the following Transfer of Appropriations:  Treasurer Part-time-$623.54/Personal Services-$718.90 to Travel-$21.46/Maintenance-$1,320.98.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


There were no Unscheduled Public Appearances.


There was no Payroll Claims submitted with warrants to be released May 28, 2009. 


Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.


Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.



               2008-2009 Cert.Fee: 60, Holts Toner Source, 36.95, Ink Cartridge; 61, Southwest Business Products, 40.07, Printer cartridges; Commissary: 9, Oklahoma Correctional Industries, 3000.00, Mattresses; EMA: 128, Kay County, 435.00, Workers Comp; 129, USA Mobility Wireless, 141.62, Paging services; 130, Visual Solutions, 144.00, Lettering/Field Veh Doors; General: 2443, Kay County, 120.00, Workers Comp; 2444, Ponca City News, 49.60, Blanket; 2445, Houser Hardware, 99.99, Supplies; 2446, Fleetcor Technologies, 2563.60, Blanket; 2447, Houser Hardware, 618.28, Blanket; 2448, Newkirk Herald Journal, 208.40, Blanket; 2449, Staples, 259.95, OFFICE SUPPLIES; 2450, Voss Lighting, 158.61, Light bulbs; 2451, Neopost Inc, 408.39, Equipment Rental; 2452, Neopost Inc., 281.23, Postage Rate Change Card; 2453, Clearwater Enterprises, 1422.36, Gas bill; 2454, Merrifield Office Plus, 59.18, Calculator tape; 2455, Kay Office Equipment, 15.37, Maint. agree. for copier; 2456, Cary, Joe R., 16.50, Mileage; 2457, Newkirk Herald Journal, 53.90, Notice to bidders publ.; 2458, Oklahoma Natural Gas, 379.55, Gas bill; Health: 369, Staples, 87.05, Blanket; 370, Southwest Business Products, 120.00, Envelopes; 371, Stolhand Heating & Air, 160.97, Labor charge; 372, AT&T, 48.78, Long distance and serv.; 373, United States Postal Service, 800.00, Postage for Blackwell of.; 374, ANCO Services, 1975.00, JANITORIAL SERVICE; 375, Carol Rickards, 187.50, Nursing; 376, AT&T, 141.70, Long distance and serv.; Highway: 2019, Blackwell Equipment, 38.86, Blanket; 2020, Locke Auto Parts, 597.22, Blanket; 2021, Pioneer Hydraulics, 72.59, Blanket; 2022, Lampton Welding, 169.84, Blanket; 2023, Take Ten Tire, 905.49, Blanket; 2024, Interstate Batteries, 140.95, Blanket; 2025, O Reilly Automotive Inc., 263.74, Blanket; 2026, Staples, 953.69, Blanket; 2027, Blackwell Auto Parts, 248.25, Blanket; 2028, Staples, 319.97, Blanket; 2029, Southwest Truck Parts, 911.72, Blanket; 2030, Take Ten Tire, 195.47, Blanket; 2031, Bobs Glass, 186.00, windshield; 2032, Grant County Dist #3, 4929.90, Crusher Run; 2033, 7 Mile Mine LLC, 6121.59, Crusher Run; 2034, Kelle Oil Company, 941.84, Tires & Mounts; 2035, Warren Power & Machinery, 3721.20, Blades; 2036, American Telephone Inc., 118.00, Phone repairs; 2037, Warren Cat, 165.96, Filters; 2038, Filter Care Of Missouri, 83.35, Maintenance service; 2039, American Telephone Inc., 105.00, Shop



Speaker Service; 2040, Warren Cat, 86.29, O-Ring & Transmission Oil; 2041, Evans & Associates, 15862.50, Dirt work; 2042, Power Plan, 71.00, Shifter Boot For Dozer; 2043, Grant County Dist #3,

               4711.85, Crusher Run; 2044, Owen Auto Supply, 113.88, Antifreeze; 2045, Jayhawk Crane LLC, 125.00, Socket Assembly; 2046, Logan County Asphalt Co., 400.00, Asphalt; 2047, Jack Bowker Ford, 246.48, Parts; 2048, Southwest Truck Parts, 1240.77, Brakes; 2049, Cross Oil, 3128.59, Diesel Fuel; 2050, OK Natural Gas, 32.52, Gas service; 2051, AT&T, 114.48, Telephone Service; 2052, AT&T, 16.05, Long distance; 2053, AT&T, 82.30, Telephone Service; 2054, AT&T, 60.43, Long distance; 2055, City of Blackwell, 372.36, Electric for Blackwell; 2056, Schieber, Dee, 52.80, Mileage; 2057, Kay County, 3889.00, Workers Comp; 2058, Kay County, 3770.00, Workers Comp; 2059, Kay County, 4670.00, Workers Comp; Jail Cash Fund: 268, Montgomery Plumbing, 300.00, Labor; 269, Foust, Peggy, 192.00, Female Juvenile Transport; 270, BAKER, JOHNNY, 246.00, Juvenile Transports; Lien Fee: 76, Stillwater Typewriter, 197.73, Copier Maintenance Agree.;

               PBA HEALTH: 9, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 209, Page Plus Inc., 163.50, Blanket; 210, Oklahoma Dept Of Public Safety, 350.00, Blanket; 211, Sparks Automotive,

               538.17, PARTS AND LABOR; 212, OSU-UML, 90.00, COMPUTER REPAIR


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 10:07 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.









Approved this 1st day of June, 2009.