Monday, May 18, 2009

Newkirk, OK  74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 18, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 15, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Vice-Chairman; Laile Wilson, Member; Assistant District Attorney (ADA) Kristin Taylor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Melissa Cottle, North Central Reporter; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).  

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of May 11, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Payment Option (Two) $133,265 due on or before July 31, 2009 and $133,265 due on or before January 31, 2010, on ACCO-SIF 2009-2010 Workman’s Compensation Insurance Renewal Quotes.  Commissioner Austin noted the amount has decreased $9,000 from last year.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Undersheriff Steve Kelley reported the daily inmate count showing 141; Kelley noted five inmates were taken to Department of Corrections last Friday and added 15 have been taken in the last three weeks.  Schieber reminded Sheriff’s Department that the count should only include inmates who have actually spent the night in the jail, per Don Garrison, State Jail Inspector.

 

Schieber discussed the County Federal Stimulus Questionnaire sent to Kay County by Ricky Branch with the State Auditor and Inspector’s office; Schieber said Kay County will not be receiving any stimulus money and stimulus money received through the Bureau of Indian Affairs is not to be reflected on this form.  All county officers are to sign off on this particular questionnaire.

 

Motion was made by Wilson and seconded by Schieber authorizing Chairman Austin to sign Contract No. 09-546 dated May 18, 2009, with Rick Scott Construction, Inc. on repairs for the courthouse.  Austin said the contract amount for the base bid work for interior patching of walls and ceilings in the sum of $12,584 but additional work is needed for plaster removal and repair.  This work will be on a per square foot basis and will not exceed the cost of $800.  Austin said he spoke with Judge Boyd regarding this situation and Judge Boyd approved; contract was reviewed by the District Attorney’s office, as well.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber mentioned we were to have dry weather all week and said there would be some improvements in roads; he also mentioned money from force accounts should come in this week.

 

Motion was made by Schieber and seconded by Wilson approving Detention Services Agreement between Muskogee Youth Services and The Board of County Commissioners FY 09/10 at $23.27 a day per child.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Application for Permit No. 09-22, Dist#3, Fiber Optic Cable & 1.5” poly pipes by trenching and boring from NE corner of SE/4 Section 35, Township 26N, Range 1West; South on West Side of Section line road (Allen Drive) for approximately 1.5 miles to the Henry Allen Community Center.

Motion carried:  Schieber, aye; Wilson, aye; Austin, aye

 

Motion was made by Schieber and seconded by Wilson noting the April 2009 Monthly Reports:  Court Clerk-Blackwell, Newkirk & Ponca City Offices; Election Board; Health Department; Treasurer.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit:  Res#8, 9-170, Highway-$20,000.00, Reimbursement Grant Proceeds ACCO; Res#8, 9-171, Emergency Management Agency-$4,031.75, 2009 1st Qtr; Res#8, 9-172, Highway-$25,000.00, BIA reimbursement-Blue Star Road Project; Res#8, 9-173, CSSP-$3.00, February 2009 Svc.   Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$20,000.00; Emergency Management Agency-$4,031.75; Highway-$25,000.00; CSSP-$3.00; Public Buildings Authority-Health-$822.85.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff General-Maintenance & Operations-$800.00 to Part-Time.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no Unscheduled Public Appearances.

 

Motion was made by Schieber and seconded by Wilson approving Payroll with warrants to be released May 28, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 58, County Treasurers Assoc Of Oklahoma, 65.00, Registration Fee & Dues; 59, Holts Toner Source, 65.00, Toner Cartridges; CSSP: 1, Oklahoma Department Of Corrections, 689.50, CSSP; General: 2309, Southwest Business Products, 344.80, Laser Printer Labels; 2310, Merrifield Office Plus, 107.97, Copy Paper; 2311, Eastman National Bank, 487.46, Lease Purchase Payment; 2312, Cool Rush Water & Ice, 38.95, Water; 2313, AT&T Mobility, 10.20, Cell phone bill; 2314, IAAO, 65.63, Membership dues; 2315, Ok Cooperative Extension Service, 7396.00, Contractual Services; 2316, Goodyear Store, 201.18, Blanket; 2317, Take Ten Tire, 541.69, Blanket; 2318, Rogers Oil Co., 97.04, Blanket; 2319, Sparks Automotive, 233.81, Blanket; 2320, Newkirk Herald Journal, 222.05, Blanket; 2321, Tom E. Cusick, 1000.00, Contract Labor;

               Health: 353, Lowes Companies Inc., 54.98, Blanket; 354, Walmart Community BRC, 80.47, Blanket; 355, Walmart Community BRC, 158.50, Blanket; 356, AT&T, 220.92, Phone charges; 357, Four Seasons Lawn Care, 35.00, Lawn Care; 358, City of Blackwell, 330.79, Electric for Blackwell; 359, AT&T Mobility, 101.57, Monthly cell bill; 360, Ponca City News, 177.46, Ad; 361, Moore Medical Corp., 125.44, Bandaid Spots & Syringes; 362, Language Line Services, 100.50, Language Line Service; 363, Lektron Industrial Supply Inc, 176.96, Light bulbs; 364, Southwest Business Products, 75.51, Staples & Post Its; 365, OK Natural Gas, 195.84, Gas usage For Ponca; 366, Centerpoint Energy Arkla, 186.39, Gas usage-Blackwell; 367, Throop Lawn Care, 85.00, Lawn Care; 368, Kay Office Equipment, 49.95, Print Head; Highway: 1909, Evans & Associates, 75286.00, Blanket; 1910, NAPA, 985.42, Blanket; 1911, Owen Auto Supply, 596.25, Blanket; 1912, Brandts, 184.65, Blanket; 1913, Evans & Associates, 7510.40, Fly ash; 1914, Omaha Truck Center Inc., 1195.11, Truck service; 1915, Fastenal Indus & Const Supplies, 36.91, Floor Jack; 1916, Roadsafe Traffic Systems Inc., 120.00, Barricade Rental; 1917, Mike Redding, 498.00, Shale; 1918, Kay Office Equipment, 502.00, Maintenance Agree.; 1919, Harlands Diesel, 98.18, O-ring seal kit; 1920, Apac-Oklahoma Inc, 20349.34, Road rock; 1921, BOWERS TRUCKING INC, 14124.73, Rock Hauling; 1922, Snow Glass Company, 45.00, Glass repairs; 1923, Evans & Associates, 133.84, Asphalt; 1924, Helton, David G, 300.00, Appraisal; 1925, Keith Inskeep, 300.00, Appraisal; 1926, Bilger, Garry J, 300.00, Appraisal; 1927, Apac-Oklahoma Inc, 984.04, Crusher Run; 1928, Sonny Cannon Auto Plaza, 59.10, Oil filters & Fuel Filters; 1929, Pioneer Hydraulics, 99.13, Hose; 1930, Wanko, John, 100.00, Consulting fee; 1931, Kelle Oil Company, 1789.68, Tires & Mounts; 1932, Blackwell Equipment, 270.86, Parts & supplies; 1933,

               Circuit Engineering District #8, 616.00, SIGN; 1934, Okla. State University, 60.00, Manual; 1935, Kelle Oil Company, 637.38, Tire and mounts; 1936, Power Plan, 398.64, Bucket teeth; 1937, Cross Oil, 5840.00, Clear Diesel; 1938, Ok Employment Security Commission, 502.00, Unemployment; 1939, Ok Employment Security Commission, 984.14, Unemployment; 1940, Kay Electric Cooperative, 359.25, electric bill; 1941, Fastenal Indus & Const Supplies, 49.07, RESTOCKING FEE; 1942, Eastman National Bank, 9648.51, Lease Purchase Payment; 1943, Security National Bank, 1115.79, Lease Purchase Payment; 1944, Welch State Bank, 1536.00, Lease Purchase Payment; 1945, Eastman National Bank, 9991.34, Lease Purchase Payment; 1946, John Deere Credit, 1904.75, Lease Purchase Payment; 1947, Okla. Dept. of Transportation, 950.56, Lease Purchase Payment; 1948, John Deere Credit, 1801.73, Lease Purchase Payment; 1949, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1950, Montgomery Plumbing, 60.00, Plumbing Repairs; 1951, Okla. Corporation Commission, 25.00, Annual Fuel Tank Reg. Fee; 1952, Jack Bowker Ford, 57.92, Bolts; 1953, Austin, Steve, 135.30, Variance Hearing; 1954, Schieber, Dee, 147.40, Mileage; Jail Cash Fund: 257, Roto-Rooter Service, 90.00, Blanket; 258, Four State Maintenance, 720.76, Blanket; 259, U.S. Foodservice, 9751.27,

               Blanket; 260, Great America Leasing Corp., 345.20, Blanket; 261, Arkansas City Traveler, 252.72, Ad; 262, Kay Office Equipment, 73.75, Copier service; 263, OSU-UML, 360.00, COMPUTER REPAIR; 264, Southwest Business Products, 219.98, Printer cartridges; 265, Montgomery

               Plumbing, 330.00, Plumbing Repairs; 266, Baker, Johnny Franklin, 450.00, Juvenile Transports; 267, Ross, Tom, 513.00, Juvenile Transports; Lien Fee: 73, Allegiance Communications, 24.98, Communication; PBA: 38, Clemons, Jane, 550.00, JANITORIAL SERVICE; 39, Bagg, Jacky, 250.00, Maintenance; Serv.Fee: 188, Ok Gang Investigators Assoc, 150.00, Enrollment Fee; 189, Lynn Peavey Company, 373.25, DRUG TESTING; 190, Ponca City News, 136.16, Advertising; 191, Welborn Electric Co., 201.90, Repairs; 192, Sparks Automotive, 438.86, Repairs To K-14 Unit; 193, Eastern Okla Youth Services, 2859.75, Juvenile Detention; 194, Okla. Juvenile Justice SVCS, 1860.80, Juvenile Detention; 195, Cleveland Co. Reg. Juv. Det., 336.77, Juvenile Detention; Drug Court: 21, Donahoe Inc., 900.00, Office rent

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn, 9:55 a.m.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

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Approved this 26th day of May, 2009.

 

 

 

                        ___________________________

             STEVE AUSTIN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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