April 27, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 27, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 24, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows: Dee Schieber, Vice-Chairman; Laile Wilson, Member; District Attorney (DA) Mark Gibson; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of April 20, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving special meeting minutes of April 20, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Undersheriff Steve Kelley reported the daily inmate count showing 132; he said 16 applications have been received regarding the maintenance position for the jail.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8. Schieber reported roads were closed over the past weekend due to heavy rains and said Hubbard Road would be closed tonight. He also discussed a bridge closing in District No. 3.

No action was taken regarding an Emergency Transportation Revolving Fund Agreement, Dist#1.

Motion was made by Wilson and seconded by Schieber approving a Program Resolution, Bridge No. 153, Dist#3. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Resolution Number 8, 9-161 whereas the BOCC agree to lend assistance in holding an election in order for town of Kildare to elect three city officials. Austin told the board he had spoken with Larry Tipps, Northern Oklahoma Development Authority (NODA), and Tipps said this was the proper procedure to follow; Austin also mentioned the Kildare Agenda would be posted by the Kay County Sheriff. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving resignation of Jane Clemons from DHS cleaning service and accepting Jack & Trudy Bagg to fill the contract. Austin said he contacted Assistant District Attorney Jennifer Layton and received her approval regarding this contract. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Juvenile Detention Contract with Western Plains Youth & Family Services, Inc for services at Beckham County Regional Juvenile Detention Center upon approval from DA Mark Gibson. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber noting the following March 2009 Monthly Reports: Court Clerk – Blackwell, Newkirk, and Ponca City offices. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Dispose of Equipment: Res# 8, 9-162, Court Clerk, (16 scanners) 2080C

Scanner Serial #CV327052 Item#J-215-235; 2080C Scanner Ser#DF312411 Item#J-215-237; 2080 Scanner Ser#CV318644, J-215-238; 2080 Scanner Ser#CQ301655 J-215-161; 2080 Scanner Ser#VF302006 J-215-240; 2080 Scanner Ser#CQ30612 J-215-163; 2080 Scanner Ser#CV327045 J-215-242; 2080 Scanner Ser#CQ301606 J-215-160; 3080 DR Scanner DF3000146 J-215-243; 2080 Scanner CV327043 J-215-234; 2080 Scanner CV327050 J-215-233; 2050 Scanner Ser#DL364813 J-215-298; 3080 Scanner Ser#DF319385 J-215-289; 2080C Scanner Ser#CV327076 J-215-255; 2080C Scanner Ser#CV327079 J-215-256; 3080 Scanner Ser#DF309249 J-215-268. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit: Res#8, 9-158, Highway D#1-$32,890.00, earnings from Elk City Auction; Res#8, 9-159, Highway D#2-$53,176.00, earnings from Elk City Auction; Res#8, 9-160, Highway D#2-$75,286.00, LA Cann/Ford Road Project H3102-42. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway D#1 Pleasant View Road Project-$419,503.71; Highway D#1-$32,890.00; Highway D#2-$75,286.00; Highway D#2-$53,176.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriation: Sheriff Service Fee Cash Account-$8,306.84 from Capital Outlay to Maintenance. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no unscheduled public appearances made.

Motion was made by Schieber and seconded by Wilson approving Payroll with warrants to be released on April 29, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 54, SLEEP INN, 70.00, Lodging; EMA: 111, Allegiance Communications, 30.98, Monthly Service; General: 2265, Moberly Auto Service, 11.00, Blanket; 2266, Lam Communications, 82.00, Blanket; 2267, United Linen, 161.35, Blanket for misc; 2268, Burkes Wrecker Service, 661.60, Blanket; 2269, Newkirk Herald Journal, 227.85, Blanket; 2270, Page Plus Inc., 163.50, Blanket; 2271, SLEEP INN, 143.00, Lodging for CODA meeting; 2272, SLEEP INN, 70.00, Lodging for NW District; 2273, J & P Supply, 88.92, Cleaning supplies; 2274, J & P Supply, 149.70, AIR FRESHNER; 2275, Ok Employment Security Commission, 2388.81, Unemployment; 2276, Southwest Business Products, 304.82, OFFICE SUPPLIES; 2277, Zee Medical Inc., 73.05, Medical Supplies; 2278, Stillwater Typewriter, 193.32, Copier maintenance; 2279, Clearwater Enterprises, 1981.34, Contractual Services; 2280, Oklahoma Natural Gas, 492.48, Gas bill; 2281, Neopost Inc, 441.17, Postage Equipment Rental; Health: 331, Staples, 46.98, Blanket; 332, Taylor Technologies, 23.93, Medical Supplies; 333, Smilemakers, 77.87, Stickers; 334, Carol Rickards, 118.75, Nursing; 335, Stillwater Typewriter, 55.34, Copier maintenance; 336, ANCO Services, 1975.00, JANITORIAL SERVICE; Highway: 1810, Evans & Associates, 196695.88, Road project; 1811, Evans & Associates, 222807.83, Road project; 1812, Kelle Oil Company, 699.73, Blanket; 1813, Blackwell Equipment, 235.68, Blanket; 1814, Take Ten Tire, 977.49, Blanket; 1815, Take Ten Tire, 146.50, Blanket; 1816, Southwest Truck Parts, 490.00, Blanket; 1817, Evans & Associates, 680.71, Asphalt; 1818, Biltmore Hotel, 144.00, Lodging For ACCO Conf.; 1819, Staples, 999.99, Office furniture; 1820, Mid-Continent Concrete, 3366.00, Cement; 1821, SLEEP INN, 70.00, Lodging For CODA Mtg; 1822, Biltmore Hotel, 216.00, Conference registratin; 1823, Kelle Oil Company, 1374.16, Tires & Mounts; 1824, Power Plan, 3131.95, Parts; 1825, ACCO, 20.00, Directory; 1826, Mikes Equipment Repair Co, 14531.46, Parts; 1827, Kelle Oil Company, 1401.16, Tires & Mounts; 1828, Zee Medical Inc., 78.45, Medical Supplies; 1829, AT&T, 24.34, Long distance; 1830, O Reilly Auto Parts, 153.92, Batteries; 1831, Vermeer Great Plains, 27968.82, Diesel Chipper; 1832, AT&T, 82.32, Phone Service; 1833, AT&T, 114.51, Telephone Service; 1834, OK Natural Gas, 32.29, Gas service; 1835, Zee Medical Inc.,

30.75, Medical Supplies; 1836, AllTel, 56.75, Cell Phone; 1837, Austin, Steve, 140.25, Mileage; 1838, Richard North, 23.10, Travel Expenses; Jail Cash Fund: 239, Houser Hardware, 65.76, Blanket; 240, Scott Hammack D.D.S., 155.00, Dental Work; 241, Southwest Business Products,

692.80, Blanket; 242, Walmart Community, 953.89, Blanket; 243, Four State Maintenance, 775.09, Blanket; 244, Allegiance Communications, 50.36, Blanket; 245, Health Professionals, 12620.83, Blanket; Drug Court: 20, Hartwig, Kyle, 2932.50, Contractual Services

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

Chairman Austin thanked Newkirk Master Gardeners Roy Rogers, Linda Williamson and Bobbie Aupperle for landscaping and planting flowers and bushes at the courthouse. Austin praised them for their work and credited them for the improvement to the grounds of the courthouse.

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 9:46 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 4th day of May, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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