April 20, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 20, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 17, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

No action was taken regarding Item 5 and 5a, April 6, 2009, Regular Meeting Agenda (left on Agenda April 20, 2009, by mistake).

Chairman Steve Austin called the meeting to order (noted correction referencing the date). Those present were as follows: Dee Schieber, Vice-Chairman; Laile Wilson, Member; First Assistant District Attorney (ADA) Jennifer Layton; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of April 13, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving FY 2010 Lease for Ponca City Courtroom and Offices noting increase in the rent rate of 3 percent. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

No action was taken regarding presentation by Jeronimo Gallegos, Partnership Specialist with the 2010 Census, for county participation. Mr. Gallegos discussed with those in attendance the many ways to get involved with the 2010 Census and the confidentiality issues.

Motion was made by Wilson and seconded by Schieber approving Chairman Austin to sign reimbursement claim of county and school revenue loss due to 2008 additional homestead exemptions, $47,290.96. Treasurer Kennedy told commissioners this is the reimbursement the county has not received in several years. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Undersheriff Steve Kelly reported the daily inmate count showing 126.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8. Schieber told Commissioners the Oklahoma Department of Transportation (ODOT) is dropping their road inventory by 20 miles; this determination by ODOT was made if a road was closed because of a bridge being out, then ODOT took out one mile. Schieber said the difference for all three districts would be around $40,000 a year. Commissioners agreed they did not have that many bridges closed. Schieber also mentioned his Waverly Project.

Motion was made by Schieber and seconded by Wilson approving the following Detention Services Agreement with the Board of County Commissioners: Sac and Fox Nation; Pottawatomie County – “Glenn Dale Carter Hall”. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving agreement between the Oklahoma Department of Transportation (ODOT) and Kay County for the ODOT local financing share of Project No. RLS-136E (189) State Job No. 26767(04) Damage Repair and Erosion Control along the Chickaskia River-Escrow for NRCS ODOT 25% Share. Wilson discussed this project in great length expressing no county funds will be used in this project. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving ODOT Form 324A Project STP-136D(117)CO SJN 22953(04), $21,750.00, Dist#1. Schieber said this is not the final payment and when project is completed another payment will be made. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber noting the following March 2009 Monthly Reports: County Election Board. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit: Res#8, 9-156, Drug Court-$3,187.50; Res#8, 9-157, Highway D#1-$419,503.71, BIA Reimbursement on H3101-81 Pleasantview Rd. Project. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations: Drug Court-$3,187.50. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no unscheduled public appearances made.

Motion was made by Wilson and seconded by Schieber approving Payroll with warrants to be released on April 29, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 51, Kennedy, Christine, 113.30, Travel; EMA: 110, Allegiance Communications, 24.98, Communication; General: 2118, Tucker, Gary P, 68.20, travel for school; 2119, Smith, Stacie A, 65.01, travel for school; 2120, Newkirk Herald Journal, 359.90, Blanket; 2121, J & P Supply, 178.88, Paper towels; 2122, Biltmore Hotel, 72.00, Acco lodging; 2123, Keathly Nursery & Landscape, 391.85, Landscaping; 2124, State Auditor & Inspector, 650.65, Audit expenses for Assess; 2125, AT&T Mobility, 14.69, Cell phone bill; 2126, Van Hoesen, Everette H., 129.25, Mileage; 2127, Houser Hardware, 213.42, Maintenance; 2128, S T C, 205.29, Copier maintenance; 2129, Western Plains Youth & Family, 322.85, Juvenile Detention; 2130, Okla. Juvenile Justice SVCS, 2139.92, Juvenile Detention; 2131, Reese, Tammy, 37.33, Meals; 2132, Newkirk Herald Journal, 63.70, Notice to bidders publ.; 2133, Kay Office Equipment, 90.49, Maintenance Agree.; 2134, Imprimatur Press, 65.00, Subscription; 2135, West Group, 394.50, Subscription; 2136, Cool Rush Water & Ice, 44.44, Water & Cooler Rent; Health: 322, Holts Toner Source, 292.00, Cartridges; 323, Grimsleys, 83.04, Trash container; 324, AT&T, 220.22, Phone Service; 325, AT&T Mobility, 216.77, Cell phone bill; 326, City of Blackwell, 357.38, Electric Charges; 327, Language Line Services, 100.50, Language Line Service; 328, Dolphin Capital Corp, 50.00, Postage meter rent; 329, AT&T, 57.56, Long distance bill; 330, AT&T, 131.46, Long

distance-Ponca; Highway: 1729, O Reilly Auto Parts, 277.88, Blanket; 1730, Grant County Dist #3, 4901.95, Crusher Run; 1731, River Ridge Construction Llc, 34631.00, Remodel Office; 1732, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental; 1733, Biltmore Hotel, 144.00, ACCO Conference; 1734, McDonald Electric, 1000.00, Installing Misc. Items; 1735, Total Com Inc., 435.50, Radio; 1736, Total Com Inc., 167.50, Radio Service; 1737, 7 Mile Mine LLC, 6204.63, Crusher Run; 1738, SMARTMOTION TECHNOLOGY, 448.00, CHAIR; 1739, Clark Oil Distributors Inc., 7377.31, Fuel; 1740, Southwest Truck Parts, 1300.00, Motor; 1741, Clark Oil Distributors Inc., 13055.44, Fuel; 1742, Kay Electric Cooperative, 375.77, electric bill; 1743, Southwest Truck Parts, 1200.00, Equipment Maint.; 1744, Corporation Commission, 35.00, Processing Fee For Variance; 1745, Schieber, Dee, 144.10, Mileage; Jail Cash Fund: 226, Great America Leasing Corp., 345.20, Blanket; 227, Security Transport Services, 1107.60, Transport Prisoner; 228, American Institutional Supply, 643.65, Supplies; 229, Blackwell Journal Tribune, 195.84, Ad; 230, Galls Inc., 207.99, Handcuffs; 231, Montgomery Plumbing, 130.00, Plumbing Repairs; 232, Foust, Peggy, 195.00, Female Juvenile Transport; 233, Ross, Donna, 75.00, Female Juvenile Transport; 234, Ross, Tom, 360.00, Juvenile Transports; 235, Baker, Charlotte, 195.00, Female Juvenile Transport; 236, BAKER, JOHNNY, 813.00, Juvenile Transports; Lien Fee: 68, Allegiance Communications, 24.98, Communication; 69, County Clerks & Deputies Association, 50.00, Registration Fee; PBA HEALTH: 8, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 169,

Chief Supply, 236.98, Gun Rack; 170, Speedtech Lights, Inc, 637.35, Lights; 171, Security Transport Services, 1348.80, Transports; Drug Court: 18, Redwood Biotech, 1020.00, Testing; 19, Redwood Biotech, 1020.00, Testing

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

Chairman Austin thanked Newkirk Master Gardeners Roy Rogers, Linda Williamson and Bobbie Aupperle for landscaping and planting flowers and bushes at the courthouse. Austin praised them for their work and credited them for the improvement to the grounds of the courthouse.

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 10:04 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 27th day of April, 2009.

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STEVE AUSTIN, CHAIRMAN

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DEE SCHIEBER, VICE-CHAIRMAN

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LAILE WILSON, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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