April 13, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 13, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 9, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Austin commented on Case No. CIV-08-101-HE Barbara Harp v. The Board of County Commissioners of the County of Kay, ex reel, Kay County Sheriff’s Department. Austin said the case was settled in Federal Court, the Commissioners met in District Court for the Western District of Oklahoma on April 9, 2009, at 1:30 p.m. for the purposes of the Court ordered Settlement Conference. Austin said to contact Denny Butler, Association for County Commissioners, if wanting further details.

Motion was made by Wilson and seconded by Schieber adjourning the April 6, 2009, Regular Meeting, 9:02 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Chairman Steve Austin called the meeting to order. Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; First Assistant District Attorney (ADA) Jennifer Layton; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of April 6, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

ADA Jennifer Layton asked Commissioners if they wanted the District Attorney’s (DA) office to create legal language regarding county regulations involving trash and waste disposal sites. Layton said there are no county regulations in place at this time. After some discussion was made, it was the consensuses of the board to have the DA’s office create regulations for the county.

Orva Rothgeb, Concerned Citizen Organization, said she would like to regulations in place to avoid future problems down the road.

Jail Issues: Undersheriff Steve Kelly reported the daily inmate count showing 139.

Motion was made by Wilson and seconded by Schieber authorizing Chairman Austin to sign COPS Hiring Recovery Program Grant Application. Undersheriff Kelly said this is federally funded grant money to allow their department, if granted, to hire deputies fully funded for three years, after that time the Sheriff’s Department must keep deputies hired for one more year at the counties expense. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson to forward existing jail reimbursement proposal for wages and medical care to the Justice Facilities Authority for their consideration. Requests included overtime for jailers from July 2008 to March 2009-$67,383.03; dental from July 2008 to October 2009-$1,910.00; medical coverage from July 2008 to March 2009-$109,968.21. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8. Schieber told Commissioners he wanted to use the Force Account to start building a bridge and needed approximately $50,000 of the $134,000 on the CBIR Account; he said around $30,000 is added to this account monthly.

Motion was made by Wilson and seconded by Schieber noting the following March 2009 Monthly Reports: County Clerk; Health Department. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit: Res#8, 9-153, Highway-$30,000.00, reimbursement Dale Township Fire Department Equipment NODA Reap, Dist#2; Res#8, 9-154, PBA-$1,408.84, April 2009 Rent; Res#8, 9-155, Child Abuse Prevention-$109.50. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$30,000.00; Visual Inspection Reimbursement-$1,149.71; PBA (Health)-$1,386.27; PBA-$1,408.84; Child Abuse Prevention-$109.50. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Transfer of Appropriations: Sheriff (General)-$2,300.00 from Personal Services to Part-time. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no unscheduled public appearances made.

Motion was made by Schieber and seconded by Wilson approving Payroll with warrants to be released on April 29, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 48, Johnston, Jamie, 15.00, Travel & Meals; 49, Cochran, Leah M, 229.77, Travel & Meals; 50, Rhonda Stephens, 70.95, travel for school; EMA: 109, USA Mobility Wireless, 138.62, Pager Service; General: 2099, Caskey Pest Control, 52.00, Blanket; 2100, Fleetcor Technologies, 3690.95, Fuel; 2101, Houser Hardware, 174.17, Supplies; 2102, United Linen, 161.35, Blanket for misc; 2103, Newkirk Herald Journal, 201.30, Blanket; 2104, Take Ten Tire, 1824.90, Blanket; 2105, Bankers Credit Card Service, 433.85, Blanket; 2106, Take Ten Tire, 984.71, Blanket; 2107, Tom E. Cusick, 1000.00, Contract Labor; 2108, Hampton Inn, 237.00, Lodging; 2109, Merrifield Office Supply, 3.72, OFFICE SUPPLIES; 2110, CODA - NORTHWEST DISTRICT, 75.00, Registration Fee; 2111, Southwest Business Products, 80.34, Ink Cartridge; 2112, Vinings Rental & Supply, 279.00, Equipment Rental; 2113, Ringgold, Stephanie, 134.04, Mileage; 2114, Ok Cooperative Extension Service, 7396.00, Contractual Services; 2115, ThyssenKrupp Elevator, 385.79, Elevator Maintenance; 2116, Quality Water Service, 45.20, Water & Cooler Rent; 2117, Northwest District Assessors Conference, 40.00, Registration for NW Dist.;

Health: 311, Walmart Community BRC, 27.84, Blanket; 312, Walmart Community BRC, 112.22, Blanket; 313, Pearson, 187.62, Manual; 314, J & P Supply, 330.84, Paper Products; 315, J & P Supply, 81.32, Paper Products; 316, Parker Pest Control, 178.00, Pest Control; 317, Sharon Bass,

23.74, Travel; 318, June Fetters, 22.00, Travel; 319, Richards, Mary, 22.00, Travel; 320, OK Natural Gas, 274.92, Gas usage For Ponca; 321, US Postage Service, 1000.00, Postage for Ponca office; Highway: 1698, Edwards Canvas, 151.31, Roll Up Tarps; 1699, Lowes Home Improvement Inc, 208.55, Blanket; 1700, Houser Hardware, 494.32, Blanket; 1701, Kelle Oil Company, 1322.72, Blanket; 1702, Cintas, 871.55, Blanket; 1703, Southwest Truck Parts, 1498.73, Blanket; 1704, Southwest Truck Parts, 486.28, Blanket; 1705, Cross Oil, 1268.00, Fuel Pump; 1706, Cross Oil, 3986.00, Fuel tank; 1707, Mike Redding, 498.00, Shale (Native Material); 1708, Unifirst Holdings Inc, 713.47, Uniform Rental & Cleaning; 1709, Power Plan, 125.10, Equipment Maint.; 1710, Alcohol & Drug Testing Inc., 232.80, Drug Test; 1711, Filter Care Of Missouri, 53.30, Filter Service; 1712, Circuit Engineering District #8, 1920.00, Engineering; 1713, Evans & Associates, 536.96, Asphalt Patching Material; 1714, Sunbelt Equipment & Supply, 9540.00, Pipe; 1715, Circuit Engineering District #8, 73.20, Signs; 1716, Alcohol & Drug Testing Inc., 232.80, Drug Test; 1717, Owen Auto Supply, 258.09, Filters; 1718, Walmart Community, 17.82, PROPANE; 1719, Southwind Industrial LLC, 86.32, Vests; 1720, OK Natural Gas, 150.50, Gas bill; 1721, Rural Water District #3, 38.54, Water Bill; 1722, Power Plan, 44.55, Seals; 1723, Cintas, 36.05, Cleaning; 1724, Hats Auto Supply, 299.00, Floor Jack; 1725, AT&T, 97.53, Phone bill; 1726, Laile Wilson, 17.26, Reimburse For Expenses; 1727, Austin, Steve, 187.50, Mileage

& Meals; 1728, Schieber, Dee, 180.97, Mileage & Meals; Jail Cash Fund: 219, Leach Paper & Supply, 1163.18, Blanket; 220, Galaxie Business, 41.50, Blanket; 221, Cool Rush Water & Ice, 149.27 Blanket; 222, U.S. Foodservice, 9959.95, Blanket; 223, Caskey Pest Control, 63.00, Blanket; 224, Montgomery Plumbing, 1342.50, Plumbing Repairs; 225, Physicians Urgent Care Center Inc, 75.00, Medical Treatment; Lien Fee: 66, Southwest Business Products, 724.00, Toner & Print Cartridges; 67, Quality Water Service, 28.85, Water & Cooler Rent; PBA: 35, Caskey Pest Control, 44.00, Blanket; 36, Clemons, Jane, 550.00, JANITORIAL SERVICE; 37, Bagg, Jacky, 250.00, Building Maintenance; Serv.Fee: 166, Speedtech Lights, Inc, 657.35, Light stick; 167, Visual Solutions, 84.00, Business cards; 168, Patrol Technology, 106.00, Uniform Shirts

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

Motion was made by Schieber and seconded by Wilson to Table bid opening on Bid#2009-29 Removal Fuel Tanks, Dist#1. Bids were received by P. B. Hoidale Co., Inc., $12,171.75; Double Check Company, $12,487.86. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn, 10:05 a.m. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 20th day of April, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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