March 23, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 23, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 20, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Assistant District Attorney Kristin Taylor; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of March 16, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Undersheriff Steve Kelly reported the daily inmate count showing 129.

Motion was made by Schieber and seconded by Wilson to pass the funding requests (maintenance and repairs to current jail facility/jailers salaries) made by the Sheriff’s Department on to the Justice Facility Authority (JFA). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8. Schieber mentioned a document and form sent by the State Auditor and Inspectors office requesting information from counties that have received FEMA assistance.

Motion was made by Schieber and seconded by Wilson to go out bid to replace coil on big unit and replace small chiller unit on air conditioners in the courthouse. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving upon agreement by the District Attorney Agreement for the Sub-Grant of Emergency Management Performance Grant Program Funds. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson noting the following Monthly Reports for February 2009: Court Clerk – Blackwell, Newkirk, and Ponca City offices. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving the following Resolutions to deposit: Res#8, 9-146, Highway D#2, Reimbursement for freight charges and overage on Reap Project-$572.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no Cash Fund Estimate of Needs and Request for Appropriations presented.

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations: Purchasing Travel -$50.00 to Purchasing Maintenance & Operations (M&O); Sheriff M&O-$100.00 to Sheriff Part-time; Sheriff Service Fee Maintenance-$3,000.00 to Sheriff Capital Outlay. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Unscheduled Public Appearances: Shane Frye, Blackwell Chamber Director/Blackwell Industrial Authority spoke to commissioners regarding Natural Resource Conservation Services and help received on flood damage; Frye thanked Commissioner Austin and his work with Northern Oklahoma Development Authority (NODA). He said NODA has worked hard with both cities and counties.

Motion was made by Schieber and seconded by Wilson approving Payroll with warrants to be released on March 30, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 35, Southwest Business Products, 524.00, Checks; 36, Southwest Business Products, 12.80, Checks; 37, Johnston, Jamie, 142.08, TRAVEL AND MEALS; 38, Ailey, Christie D, 48.22, TRAVEL AND MEALS; EMA: 99, Lam Communications, 482.00, RADIO & ACCESSORIES; General: 1919, Staples, 144.66, Blanket; 1920, Take Ten Tire, 1785.30, Blanket; 1921, Newkirk Herald Journal, 213.50, Blanket; 1922, Tom E. Cusick, 1000.00, Contract Labor; 1923, Staples, 11.77, Pens; 1924, Quality Water Service, 33.30, Water & Cooler Rent; 1925, AT&T Mobility, 10.18, Cell phone bill; 1926, Southwest Business Products, 510.00, Books; 1927, Okla. Juvenile Justice SVCS, 1535.16, Juvenile Detention; 1928, Southwest Business Products, 147.07, OFFICE SUPPLIES; 1929, Ok Cooperative Extension Service, 7396.00, Contractual Services; 1930, ACCO-SIG, 92128.00, Tort & property insurance; 1931, Oklahoma Natural Gas, 467.25, Gas bill; 1932, Clearwater Enterprises, 2110.92, Contractual Services; 1933, AT&T Mobility, 62.57, Wireless Service; 1934, Ford Refrigeration Service, 666.00, Blanket; 1935, Lam Communications, 312.00, Vehicle Maintenance; Health: 289, Moore Medical Corp., 129.60, Sharps Containers; 290, Cardiac Science Corp., 32.00, Defibrillation Pads; 291, Neopost Inc.,

119.00, Ink Cartridge For Postage Meter; 292, Dell Marketing L.P., 155.98, Toner Cartridges; 293, Nimco Inc., 591.80, Pedometers; 294, OK Natural Gas, 397.12, Gas usage For Ponca; 295, AT&T, 220.26, Phone Service; 296, Dolphin Capital Corp, 56.20, Postage meter rent; 297, AT&T, 52.08, Long distance-Blackwell; 298, AT&T, 100.50, Long distance-Ponca City; 299, AT&T Mobility, 100.47, Monthly cell bill; Highway: 1523, Cool Rush Water & Ice, 27.45, Blanket; 1524, CASCO INDUSTRIES, 30572.00, FIREMEN GEAR; 1525, Holiday Inn, 340.00, Lodging; 1526, Roadsafe Traffic Systems Inc., 112.00, Barricade Rental; 1527, Hoidale Co., Inc, 2435.45, Parts & supplies; 1528, Sonny Cannon Auto Plaza, 71.00, Vehicle Maintenance; 1529, Apac-Oklahoma Inc, 8632.75, Road rock; 1530, Apac-Oklahoma Inc, 8504.16, Road rock; 1531, T & W Tire, 745.50, Tire and mounts; 1532, Hoidale Co., Inc, 489.86, Fuel Pump; 1533, American Telephone Inc., 545.32, Telephone Service; 1534, North Central Rebuilders, 128.00, starter repairs; 1535, Power Plan, 1076.98, Repair JD Grader; 1536, ACCO, 50.00, Registration Fee; 1537, Sonny Cannon Auto Plaza, 40.88, Seals; 1538, Filter Care Of Missouri, 259.55, Vehicle Maintenance; 1539, ACCO, 50.00, Registration; 1540, Take Ten Tire, 329.70, Tire and mounts; 1541, Cross Oil, 4240.25, Diesel & Unleaded Gas; 1542, Take Ten Tire, 771.53, Tires & Misc; 1543, Zee Medical Inc., 194.00, Medical Supplies; 1544, AT&T, 82.08, Telephone Service; 1545, AT&T, 114.15, Telephone Service; 1546, AT&T, 23.32, Long distance; 1547, Clifford Locke, 31.18, Travel & Meals; 1548, Oklahoma Tax Commission, 26.50, Title & registration; 1549, OK Natural Gas, 37.99, Gas bill; 1550, Schieber, Dee, 147.40, Travel to meetings; 1551, Ponca City Utility Authority, 479.41, Electric Service; 1552, AllTel, 61.53, Phone bill; 1553, AT&T, 59.89, Long distance; 1554, City of Blackwell, 373.38, Electric for Blackwell; 1555, Blackwell Postmaster, 42.00, Stamps; 1556, Sober Brothers, 850.00, Bridge construction; 1557, O Reilly Automotive Inc., 298.29, Blanket; 1558, Interstate Batteries, 231.90, Blanket; 1559, Southwest Truck Parts, 498.69, Blanket; 1560, Take Ten Tire, 183.08, Blanket; Jail Cash Fund: 209, Southwest Business Products, 880.76, Blanket; 210, Ford Refrigeration Service, 600.00, Water Service; 211, Ford Refrigeration Service, 275.00, HOT WATER HEATER REPAIRS; 212, Ford Refrigeration Service, 230.00, Freezer Repair; 213, Welborn Electric Co., 306.41, Electrical Work; Lien Fee: 61, Allegiance Communications, 16.58, Cable Service; 62, ACCO, 50.00, ACCO Conference; 63, Quality Water Service, 21.40, Water & Cooler Rent; PBA: 32, Clemons, Jane, 550.00, JANITORIAL SERVICE; 33, Bagg, Jacky, 250.00, Building Maintenance; PBA HEALTH: 7, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 150, Oklahoma Dept Of Public Safety, 225.00, Statute books; 151, Staples, 24.00, Maps

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (9:50 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

**************************************

Approved this 30th day of March, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

****************************************