March 16, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 16, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 13, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Assistant District Attorney Kristin Taylor; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of March 9, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Undersheriff Steve Kelly reported the daily inmate count showing 133. He mentioned there were some inmates scheduled to go to prison. Kelly told commissioners he would be asking the Justice Facility Authority to reimburse jailers wages and maintenance expenses.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8. Schieber briefly discussed Pleasant View Road Project; said recent auction in Elk City went well and reminded other two commissioners of the State CED meeting to be held in Oklahoma City on Wednesday. Schieber told Austin and Wilson if they wanted to borrow money out of the revolving fund they would need to get their projects prepared; he then explained the process.

Air chiller units for courthouse: Austin discussed the problems and the pros and cons of replacing or repairing coils. Currently the courthouse has a small unit and a big unit; the cost to replace the small unit would be around $19,000 and bigger unit $75,000-$80,000. Austin said the small unit has a leak and professionals have not been able to find it; if the unit goes down there will be no air conditioning in the courthouse. He said he would prefer to have just one unit but the cost would be approximately $130,000 to $200,000. Commissioners will discuss going out for bid to replace or repair unit at next meeting.

Motion was made by Schieber and seconded by Austin approving an Acknowledgement of Public Authority Responsibility Statement of Inability to Provide Funds Verification of Federal Aid Category where Kaw Nation has identified certain county roads that are used by tribal members and the public that need improved and will add roads to Kaw Nation inventory that the county will maintain. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Monthly Reports for February 2009: Public Health. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Dispose of Equipment: Res#8, 9-142, Sheriff’s Department, 2006 Ford Crown Vic 2FAHP71WX6X144133, unit totaled during pursuit; Res#8, 9-143, Sheriff’s Department, Motorola Mobile Radio, Ser#776AVA1226, junked; Res#8, 9-144, Sheriff’s Department, 2004 Ford Crown Vic 2FAFP71W84X124936, sold; Res#8, 9-145, Sheriff’s Department, 2004 Ford Crown Vic 2FAHP71W04X119450, sold. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to deposit: Res#8, 9-140, Public Building Authority (PBA)-$1,408.84, March 2009 Rent; Res#8, 9-141, Drug Court-$9,562.50. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations: PBA-$1,408.84; Drug Court-$9,562.50. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Transfer of Appropriations: Highway Dist#1 Maintenance & Operations (M&O)-$2,100.00 to Capital Outlay; Highway Dist#1, M&O-$337.30 to Lease Purchase; Sheriff M&O-$2,200.00 to Part-time-$200.00 and Over-time-$2,000.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no Unscheduled Public Appearances made.

Motion was made by Wilson and seconded by Schieber approving Payroll with warrants to be released on March 30, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 33, Quality Water Service, 21.40, Water and service; 34, Cochran, Leah M, 19.25, Travel; General: 1886, Fleetcor Technologies, 3981.76, Blanket; 1887, Secretary of State, 10.00, Notary Bonds; 1888, Southwest Business Products, 24.00, Notary stamp; 1889, Welborn Electric Co., 141.81, Electrical Work; 1890, Southwest Business Products, 48.00, Notary stamp; 1891, Welborn Electric Co., 93.00, Electrical Work; 1892, Pioneer Technology Center, 65.00, Training conference; 1893, AT&T Mobility, 62.57, Wireless Service; 1894, ThyssenKrupp Elevator, 385.79, Elevator Maintenance; 1895, Galaxie Business, 123.76, Copier contract; 1896, Quality Water Service, 32.90, Water & Service; 1897, Staples, 362.98, Printer cartridges; 1898, OSU Bursar, 124.17, COMPUTER SOFTWARE; 1899, Ponca City News, 84.00, Subscription; 1900, USPS Disbursing Officer, 4300.00, Lease payment; 1901, Rhyne, Mary L., 341.00, Travel; 1902, Sproul, Ryan, 325.60, Travel; 1903, Klumpp, Larry, 502.06, Travel; 1904, Cool Rush Water & Ice, 44.44, Water & Rental; 1905, Neopost Inc, 441.17, Postage Equipment Rental; 1906, Eastman National Bank, 487.46, Lease Purchase Payment; 1907, Estes, John Clarke, 148.15, Travel;

Health: 273, Lowes Companies Inc., 185.48, Blanket; 274, Cardiac Science Corp., 286.00, Defibrillation Pads; 275, Western Psychological Services, 109.45, Medical Supplies; 276, Ponca City Utility Authority, 1187.50, electric bill; 277, Rose Ann McChristian, 22.00, Travel;

278, Richards, Mary, 22.00, Travel; 279, Sharon Bass, 41.80, Travel; 280, FULSOM, DONNA, 83.60, Travel; 281, AT&T, 433.34, Phone Service; 282, Oklahoma State Department Of Health, 20783.07, Payroll; Highway: 1457, Lampton Welding, 66.33, Blanket; 1458, Take Ten Tire, 197.48, Blanket; 1459, Cintas, 849.05, Blanket; 1460, Cintas, 602.16, Blanket; 1461, Southwest Truck Parts, 799.41, Blanket; 1462, Biltmore Hotel, 144.00, CODA expenses; 1463, Biltmore Hotel, 72.00, CODA expenses; 1464, Frontier Equipment, 270.00, Equipment; 1465, Ponca City Publishing Co. Inc, 36.00, Billing; 1466, Dish Network, 50.98, Dish Network Billing; 1467, Total Com Inc., 250.00, Communication; 1468, Horne Oil Company, 215.00, Grease for Shop; 1469, Pioneer Fire And Safety, 409.50, Fire Extinguisher Inspections; 1470, Circuit Engineering District

#8, 72.00, Signs; 1471, Dub Ross Co. Inc., 6980.96, Culvert; 1472, AllTel, 56.68, Phone bill; 1473, Dish Network, 16.99, Satellite service; 1474, Ponca City Utility Authority, 587.02, Electric & Water Usage; 1475, Zee Medical Inc., 39.00, Medical Supplies; 1476, Centerpoint Energy Arkla, 253.93, Gas bill; 1477, Kellpro Computer, 35.00, Antivirus; 1478, Peters, Hugo, 66.50, Reimbursement; 1479, Purdy, Lonnie A, 66.50, Reimbursement; 1480, Eastman National Bank, 9640.77, Lease Purchase Payment; 1481, Security National Bank, 1115.79, Lease Purchase Payment; 1482, Welch State Bank, 1536.00, Lease Purchase Payment; 1483, Eastman National Bank, 9991.34, Lease Purchase Payment; 1484, John Deere Credit, 1904.75, Lease Purchase Payment; 1485, Okla Dept. Of Transportation, 950.56, Lease Purchase Payment; 1486, John Deere Credit, 1801.73, Lease Purchase Payment; 1487, Okla Dept. Of Transportation, 1101.67, Lease Purchase Payment; Jail Cash Fund: 197, Galaxie Business, 34.96, Blanket; 198, Rogers Telephone Service, 65.00, Phone line repair; 199, Estes Restaurant Services Inc, 325.00, Exhaust System Cleaning;

LEPC Grant Cash Fund: 7, Ponca City News, 120.00, Website host; 8, Staples, 1799.92, Computers Lien Fee: 59, Ok Employment Security Commission, 2964.00, Unemployment; 60, Polk City Directories, 282.40, City directory; Serv.Fee: 142, Ponca Body & Paint, 497.20, Vehicle; 143, Welborn Electric Co., 227.50, Electrical Work; 144, Pawnee Veterinary Hospital, 1195.00, Veterinary Expenses; 145, Homeward Bound Humane Socity, 955.00, Veterinary Expenses; 146, Steinberger, Ruth, 316.10, Veterinary Expenses

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (9:42 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 23rd day of March, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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