March 9, 2009

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 9, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 2, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order.  Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; District Attorney (DA) Mark Gibson; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Steve Kelly, Kay County Undersheriff; Carol Kellum, Kay County Election Board; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of March 2, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Chairman Austin to sign Oklahoma Juvenile Affairs claim in the amount of $3,829.72.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving renewal contract for Alternative to Detention & Transportation upon approval by District Attorney Mark Gibson.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Bureau of Indian Affairs (BIA) Cross Deputization:  Undersheriff Kelly told commissioners the Ponca Tribe has lost its law enforcement and the Bureau of Indian Affairs (BIA) has taken the law enforcement over.  BIA asked the Kay County Sheriff Department if they would assist the BIA with law enforcement and cross deputize.  Kelly said other tribes have asked for their assistant as well.  As is stands, Kay County Deputies have no authority on Indian land.

 

Kelly said he feels this situation is different since it is through the BIA and the BIA will provide training needed for Kay County Deputies.

 

DA Gibson said from his perspective he did not feel like this was a good idea and it would be a huge work load on the Sheriff’s Department.  Gibson also asked how it would benefit the Kay County Sheriff Department.

 

Kelly told Gibson he thought the BIA would offer some type of support.

 

Commissioner Schieber said the tribes do support the county and have put a lot of money into roads and bridges.

 

Gibson said he would review the Agreement and discuss matters with the Sheriff and/or Undersheriff.

 

Jail Issues:  Undersheriff Steve Kelly reported the daily inmate count showing 120.  He said six (6) Department of Corrections (DOC) inmates were recently taken to Lexington.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8.  Schieber mentioned the CED Elk City Auction is this coming Friday and Saturday.

 

Motion was made by Wilson and seconded by Schieber approving Claim ODOT Form 324a-$11,000.00, Brawley Engineering Corp., Engineering Fees for Project BRO-

 

 

 

136D(170)CO-SJN 25549(05), Reconstruct the bridge and approaches on County Road EW-28 over Bird’s Nest Creek, 4.8 miles south and 1.8 miles east of Tonkawa, CN-161-36e0280n3210003-NBI No. 12385, Dist#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Lease Purchase Agreement for Equipment between Board of Kay County Commissioners and Eastman National Bank on JD CX17-10FT Mower Lease Unit Price-$11,339.04 Lease Purchase Price-$12,142.86, Dist#1.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Monthly Reports for February 2009:  Treasurer; County Clerk; Election Board.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

Motion was made by Wilson and seconded by Schieber approving Resolution Number 8, 9-139, that the Kay County Treasurer be directed to forward all Kay County Sales Tax Funds to the Justice Facilities Authority (JFA) and any funds given by the JFA to Kay County shall be deposited into the County Sales Tax Funds.  Note:  This Resolution will replace Res#8, 9-131 and be used for all future deposits made for Fiscal Year 2008-2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to deposit:  Res#8, 9-137, Highway BIA-$27,803.90, Oakland Road Project, Dist#1; Res#8, 9-138, Highway FEMA-1775-DR-OK $30,660.07 $ $62,515.22 distributed by projects to Dist#1,2,3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$93,175.29; Treasurer’s Mortgage Certification-$560.00; Preservation Fee-$3,935.00; County Clerk Lien Fee-$1,825.00; Visual Inspection Reimbursement-$1,029.10; Public Buildings Authority-Health-$1,494.44.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no Transfer of Appropriations presented.

 

Unscheduled Public Appearances:  Kay County Election Board Secretary Carol Kellum mentioned the income tax incentive.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 33, Quality Water Service, 21.40, Water and service; 34, Cochran, Leah M, 19.25, Travel; General: 1886, Fleetcor Technologies, 3981.76, Blanket; 1887, Secretary of State, 10.00, Notary Bonds; 1888, Southwest Business Products, 24.00, Notary stamp; 1889, Welborn Electric Co., 141.81, Electrical Work; 1890, Southwest Business Products, 48.00, Notary stamp; 1891, Welborn Electric Co., 93.00, Electrical Work; 1892, Pioneer Technology Center, 65.00, Training conference; 1893, AT&T Mobility, 62.57, Wireless Service; 1894, ThyssenKrupp Elevator, 385.79, Elevator Maintenance; 1895, Galaxie Business, 123.76, Copier contract; 1896, Quality Water Service, 32.90, Water & Service; 1897, Staples, 362.98, Printer cartridges; 1898, OSU Bursar, 124.17, COMPUTER SOFTWARE; 1899, Ponca City News, 84.00, Subscription; 1900, USPS Disbursing Officer, 4300.00, Lease payment; 1901, Rhyne, Mary L., 341.00, Travel; 1902, Sproul, Ryan, 325.60, Travel; 1903, Klumpp, Larry, 502.06, Travel; 1904, Cool Rush Water & Ice, 44.44, Water & Rental; 1905, Neopost Inc, 441.17, Postage Equipment Rental; 1906, Eastman National Bank, 487.46, Lease Purchase Payment; 1907, Estes, John Clarke, 148.15, Travel;

               Health: 273, Lowes Companies Inc., 185.48, Blanket; 274, Cardiac Science Corp., 286.00, Defibrillation Pads; 275, Western Psychological Services, 109.45, Medical Supplies; 276, Ponca City Utility Authority, 1187.50, electric bill; 277, Rose Ann McChristian, 22.00, Travel; 278, Richards, Mary, 22.00, Travel; 279, Sharon Bass, 41.80, Travel; 280, FULSOM, DONNA, 83.60, Travel; 281, AT&T, 433.34, Phone Service; 282, Oklahoma State Department Of Health, 20783.07,

 

Payroll; Highway: 1457, Lampton Welding, 66.33, Blanket; 1458, Take Ten Tire, 197.48, Blanket; 1459, Cintas, 849.05, Blanket; 1460, Cintas, 602.16, Blanket; 1461, Southwest Truck Parts, 799.41, Blanket; 1462, Biltmore Hotel, 144.00, CODA expenses; 1463, Biltmore Hotel, 72.00, CODA expenses; 1464, Frontier Equipment, 270.00, Equipment; 1465, Ponca City Publishing Co. Inc, 36.00, Billing; 1466, Dish Network, 50.98, Dish Network Billing; 1467, Total Com Inc., 250.00, Communication; 1468, Horne Oil Company, 215.00, Grease for Shop; 1469, Pioneer Fire And Safety, 409.50, Fire Extinguisher Inspections; 1470, Circuit Engineering District #8, 72.00, Signs; 1471, Dub Ross Co. Inc., 6980.96, Culvert; 1472, AllTel, 56.68, Phone bill; 1473, Dish Network, 16.99, Satellite service; 1474, Ponca City Utility Authority, 587.02, Electric & Water Usage; 1475, Zee Medical Inc., 39.00, Medical Supplies; 1476, Centerpoint Energy Arkla, 253.93, Gas bill; 1477, Kellpro Computer, 35.00, Antivirus; 1478, Peters, Hugo, 66.50, Reimbursement; 1479, Purdy, Lonnie A, 66.50, Reimbursement; 1480, Eastman National Bank, 9640.77, Lease Purchase Payment; 1481, Security National Bank, 1115.79, Lease Purchase Payment; 1482, Welch State Bank, 1536.00, Lease Purchase Payment; 1483, Eastman National Bank, 9991.34, Lease Purchase Payment; 1484, John Deere Credit, 1904.75, Lease Purchase Payment; 1485, Okla Dept. Of Transportation, 950.56, Lease Purchase Payment; 1486, John Deere Credit, 1801.73, Lease Purchase Payment; 1487, Okla Dept. Of Transportation, 1101.67, Lease Purchase Payment; Jail Cash Fund: 197, Galaxie Business, 34.96, Blanket; 198, Rogers Telephone Service, 65.00, Phone line repair; 199, Estes Restaurant Services Inc, 325.00, Exhaust System Cleaning;

               LEPC Grant Cash Fund: 7, Ponca City News, 120.00, Website host; 8, Staples, 1799.92, Computers; Lien Fee: 59, Ok Employment Security Commission, 2964.00, Unemployment; 60, Polk City Directories, 282.40, City directory; Serv.Fee: 142, Ponca Body & Paint, 497.20, Vehicle; 143, Welborn Electric Co., 227.50, Electrical Work; 144, Pawnee Veterinary Hospital, 1195.00, Veterinary Expenses; 145, Homeward Bound Humane Socity, 955.00, Veterinary Expenses; 146, Steinberger, Ruth, 316.10,    Veterinary Expenses           

              

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (9:53 a.m.).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

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Approved this 16th day of March, 2009.

 

 

                        ___________________________

             STEVE AUSTIN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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