March 2, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 2, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 27, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of February 23, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Sheriff Van Hoesen reported the daily inmate count showing 127 and February monthly average as 130.

Undersheriff Steve Kelly said one of the dispatchers caught someone trying to smuggle a hacksaw blade into the jail and a jailer caught someone trying to smuggle in marijuana that was sewn into their shirt collar. Kelly said he was pleased with the work from the jail staff.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8. Schieber mentioned the CED Elk City Auction to be held in two weeks.

Motion was made by Austin and seconded by Wilson approving a letter requesting CED#8 to add National Bridge Inventory (NBI) No. 09244 to the five year plan, Dist#2. Austin said this bridge, a bridge that has been closed for a year and a half, is being built through the Force Account. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving a Change Order on Bid 2009-15, Storage Building for Dist#1 making the building two feet taller in the amount of $2,100.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving going out for bid to close-out two (2) 10,000 and 6,000 tank sites, Dist#1. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Chairman Austin to sign Development Permit Application Form Applicant Faulkner Exploration (for proposed development on lands located in a community with floodplain areas). Commissioner Wilson said he spoke with Dennis Bonewell, Emergency Management, and Bonewell said this permit has already gone through the Floodplain Board. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Applications for Permit Line Installation on County Right-of-Way: Permit#09-18, Bluebird Geophysical, to install numerous road crossings of seismic cable, Dist#2; Permit#09-19, Bluebird Geophysical, to install numerous road crossings of seismic cable, Dist#3; Permit#09-20, Blackwell Rural Water, to install rural water line running from Section 4 to Section 6, Dist#3; Permit#09-21, Blackwell Rural Water, to install rural water line running from Section 9 to Section 10, Dist#3. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson noting the following Monthly Reports for January 2009: Court Clerk – Blackwell, Newkirk, Ponca City offices. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Dispose of Equipment: Res#8, 9-135, Highway Dist#3, D3-301-9 1987 Chevrolet ¾ ton pickup, Ser#1GCGR4K1HS143485 (void was approved last week Res#9, 9-132); Res#8, 9-136, Court Clerk CPU HP Hard Drive 7100 2UB449018H, J-215-245. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to deposit: Res#8, 9-131, JFA Gross Revenue-Sales Tax Collections-$291,109.01/Cigarette Tax Collections-$2,588.95, Totaling $293,697.96; Res#8, 9-133, Highway BIA-$175,000.00 H3101-80 West Highland Road Project, D#1; Res#8, 9-134, Child Abuse Prevention-$73.00 Jury Service Donation. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Child Abuse Prevention-$73.00; Highway-$284,464.95; Highway-$175,000.00; Sheriff’s Service Fee-$16,197.24; Sheriff’s Jail-$22,435.23; Sheriff’s Jail-$2,285.63; Sheriff’s Commissary-$1,233.20; Sheriff’s Service Fee-$2.946.05. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations: Assessor Visual Inspection Maintenance & Operation (M&O)-$600.00 to Visual Inspection Travel; County Clerk Lien Fee Travel-$467.27 to M&O; OSU Extension M&O-$365.00 to General Government Capital Outlay; Highway Dist#3 M&O-$11,000.00 to Capital Outlay. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There were no Unscheduled Public Appearances.

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 30, Galaxie Business, 50.00, battery backup for comp.; 31, AT&T, 172.52, Phone bill; 32, Kennedy, Christine, 135.30, Mileage; EMA: 95, Kay County, 435.00, Workers Comp; 96, Allegiance Communications, 24.98, Billing; 97, AT&T, 64.98, Phone bill; General: 1865, Kay County, 120.00, Workers Comp; 1866, Caskey Pest Control, 52.00, Blanket; 1867, Houser Hardware, 104.66, Supplies; 1868, United Linen, 161.35, Blanket for misc; 1869, Page Plus Inc., 163.50, Blanket; 1870, Biltmore Hotel, 167.55, HOTEL/MEALS; 1871, Neopost Inc., 147.11, Rate change; 1872, J & P Supply, 177.71, Janitorial Supplies; 1873, J & P Supply, 54.34, Janitorial Supplies; 1874, Yadon & Putnam Public Acct., 4200.00, Estimate Of Needs; 1875, Lewis Associate Architects, 113.86, Architectural Services; 1876, Zee Medical Inc., 57.10, Medical Supplies; 1877, Western Plains Youth & Family, 675.05, Juvenile Detention; 1878, U.S. Postal Service, 15000.00, Postage; 1879, Tucker, Gary P, 116.60, Mileage; 1880, Newkirk Herald Journal, 320.35, Publish records; 1881, City of Newkirk, 7840.91, Electric & Water Usage; 1882, AT&T, 964.47, Phone bill; 1883, Fry, Nancy P., 116.60, Travel expense; 1884, Biltmore Hotel, 144.00, Lodging; 1885, Secretary of State, 20.00, Notary Bonds; Health: 264, Staples, 32.90, Blanket; 265, Cardiac Science Corp., 74.00, Defibrillation Pads; 266, Smilemakers, 117.78, Stickers; 267, Southwest Business Products, 13.32, OFFICE SUPPLIES; 268, Stillwater Typewriter, 61.25, Copier Maintenance Agree.; 269, Wehunt, Amy, 10.45, Travel; 270, Sharon Bass, 75.35, Travel; 271, ANCO Services, 1975.00, JANITORIAL SERVICE; 272, Merrifield Office Supply, 359.90, Copy Paper; Highway: 1434, Kay County, 3889.00, Workers Comp; 1435, Kay County, 3770.00, Workers Comp; 1436, Kay County, 4670.00, Workers Comp; 1437, Pioneer Hydraulics, 68.99, Blanket; 1438, Hats Auto Supply, 249.39, Blanket; 1439, Southwest Truck Parts, 497.93, Blanket; 1440, Cross Oil, 2372.50, Blanket; 1441, Godbehere Estate, % Dan Godbehere, 348.00, Shale (Native Material); 1442, Grant County Dist #3, 4971.95, Crusher Run; 1443, Evans & Associates, 4999.35, Fly ash; 1444, Don Caughlin, 276.00, Sand (Native Material); 1445, Blackwell Coop, 1201.91, Clear Diesel; 1446, Edwards Canvas, 875.00, Roll Up Tarps; 1447, AT&T, 97.53, Phone bill; 1448, Apac-Oklahoma Inc, 1403.96, Road rock; 1449, Circuit

Engineering District #8, 91.20, Signs, Posts & Brackets; 1450, Apac-Oklahoma Inc, 782.11, Road rock; 1451, OK Natural Gas, 39.45, Gas service; 1452, AT&T, 28.35, Long distance; 1453, Cintas, 41.20, Cleaning; 1454, Blue Sky Clean Air, Inc, 74.00, Oil Treatment; 1455, AT&T, 47.05, Long distance; 1456, City of Blackwell, 427.91, Electric & Water Usage; Jail Cash Fund: 192, Walmart Community, 485.22, Blanket; 193, Allegiance Communications, 50.36, Blanket; 194, OK

Department Of Labor, 100.00, Inspections; 195, BAKER, JOHNNY, 603.00, Juvenile Transports; 196, Chambers, Jessica Dawn, 90.00, Juvenile Transports; Lien Fee: 56, Kellpro Computer, 216.00, Labels; 57, Holts Toner Source, 504.00, Printer cartridges; 58, Stillwater Typewriter, 191.41, Maintenance Agree.; PBA: 31, Caskey Pest Control, 44.00, Blanket; Serv.Fee: 137, O Reilly Auto Parts, 250.00, Taser Instruction; 138, Westside Animal Clinic LLC, 535.65, Medical Treatment

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (9:45 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 9th day of March, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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