February 17, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, February 17, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 13, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of February 9, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Chairman Austin to sign Office of Juvenile Affairs Claim for December 2008-$3,520.59. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving 2009 Boundary and Annexation Survey with changes made by Kay County Assessor. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Sheriff Van Hoesen reported the daily inmate count showing 130 mentioning 31 inmates are ready for DOC.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber said Commissioners are waiting on the Stimulus package to see what money will be available; he discussed STP and ODOT Projects. Schieber informed Austin and Wilson about an upcoming meeting at ACCO with Congressman Frank Lucas.

Motion was made by Wilson and seconded by Schieber approving the following monthly reports: Health Department – January 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit: Res#8, 9-123, Emergency Management Authority (EMA)-$6,450.00; Res#8, 9-124, Highway Dist#3 FEMA-1803-DR-OK-$90,492.66; Res#8, 9-125, Highway Dist#3 FEMA-1803-DR-OK-$29,135.55; Res#8, 9-126, Public Building Authority (PBA)-February 2009 Rent-$1,408.84; Res#8, 9-127, Highway Dist#2 ODOT Claim-Bridge Repair due to Flooding-$11,227.76; Res#8, 9-128, Highway Dist#2 NODA-REAP-Peckham Street Improvements-$28,564.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to dispose of equipment: Res#8, 9-129, Highway Dist#1-Rotary Mower-Surplus to be sold at auction; Res#8, 9-130, Court Clerk-CPU HP Hard Drive 7100-junked. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway D#3-$119,628.21; Highway D#2-$11,227.76; Highway D#2-$31,301.63; Highway D#2-$28,564.00; EMA-$6,450.80; PBA-$1,408.84; PBA-Health-$1,740.71; Visual Inspection Reimbursement-$141.77; Visual Inspection Reimbursement-$183.59. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Transfer of Appropriations: Health-$154.86 from Maintenance & Operations to Personal Services. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Unscheduled Public Appearances: Blackwell Chamber Leadership class was present for meeting and commissioners answered a few basic questions from the group, example, miles of county roads in each district, projects, etc.

Motion was made by Wilson and seconded by Schieber approving Payroll with warrants due on February 26, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 24, Holts Toner Source, 31.00, Ink Cartridge; 25, Quality Water Service, 15.95, Water & Cooler Rent; 26, Kennedy, Christine, 196.31, Mileage & Meals; EMA: 87, USA Mobility Wireless, 138.35, Pager Service; General: 1689, Take Ten Tire, 1779.00, Blanket; 1690, Bankers Credit Card Service, 217.28, Blanket; 1691, Newkirk Herald Journal, 234.50, Blanket; 1692, Take Ten Tire, 534.60, Blanket; 1693, Keeler Roto-Rooter Service, 75.00, Floor Drain; 1694, Tulsa Maintenance Supply, 63.40, Cleaning supplies; 1695, Arrow Magnolia International, 320.12, Ice melt; 1696, Quality Water Service, 21.40, Water & Cooler Rent; 1697, Quality Water Service, 27.45, Water; 1698, OSU/CLGT, 60.00, Training conference; 1699, Fry, Nancy P., 194.21, Purchasing Class; 1700, Eastman National Bank, 487.46, Lease Purchase Payment; 1701, Rhyne, Mary L., 578.70, Travel; 1702, Kay County Jr. Livestock Show, 44.00, Plaques; 1703, Communityworks, 257.53, Juvenile Detention; 1704, Okla. Juvenile Justice SVCS, 1442.12, Juvenile Detention; 1705, Newkirk Herald Journal, 137.77, Notice to bidders publ.; 1706, Leaming, Carol, 53.90, Election Day Travel; 1707, Purdy, Carol A., 27.63, Meals; Health: 250, Dell Marketing L.P., 49.99, Computers; 251, Merrifield Office Supply, 27.75, Notepads; 252, Language Line Services, 100.95, Language Line Service; 253, City of Blackwell, 328.00, Electric for Blackwell; 254, Carol Rickards, 143.75, Nursing; 255, Becky Wolfe, 58.20, Therapy services;

Highway: 1299, Take Ten Tire, 959.02, Blanket; 1300, Kelle Oil Company, 549.77, Blanket; 1301, Take Ten Tire, 985.19, Blanket; 1302, Lampton Welding, 297.14, Blanket; 1303, Hats Auto Supply, 247.76, Blanket; 1304, Evans & Associates, 107099.43, Road project; 1305, Ford Refrigeration Service, 354.00, Refrigerant; 1306, Mike Redding, 498.00, Repairs; 1307, 7 Mile Mine LLC, 6202.55, Crusher Run; 1308, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental; 1309, Holiday Inn Express, 99.00, Lodging; 1310, Dub Ross Co. Inc., 5559.70, Steel pipe; 1311, AT&T, 97.53, Phone; 1312, Dish Network, 431.76, Satellite service; 1313, OCT Equipment, 98.00, Service; 1314, Filter Care Of Missouri, 23.80, Filter Service; 1315, Take Ten Tire, 163.99, Tire and mounts; 1316, Allied Bearing Supply Inc., 71.07, Bearings; 1317, Power Plan, 83.00, Equipment Maint.; 1318, McCarty & Rigdon, 200.00, Title Search; 1319, Rural Water District #3, 39.42, Water Service; 1320, OK Natural Gas, 151.96, Gas service; 1321, Blackwell Equipment, 1442.32, Bulk oil for shop; 1322, Clark Oil Distributors Inc., 1861.50, Unleaded gas; 1323, Ponca City News, 171.99, Advertising; 1324, Kelle Oil Company, 962.00, Oil; 1325, Eastman National Bank, 9640.77, Lease Purchase Payment; 1326, Security National Bank, 1115.79, Lease Purchase Payment; 1327, Welch State Bank, 1536.00, Lease Purchase Payment; 1328, Eastman National Bank, 9991.34, Lease Purchase Payment; 1329, John Deere Credit, 1904.75, Lease Purchase Payment; 1330, John Deere Credit, 1801.73, Lease Purchase Payment; 1331, Kay Electric Cooperative, 353.01, electric bill; 1332, Austin, Steve K, 198.89, Mileage & Meals; 1333, Schieber, Dee, 216.25, Travel; Jail Cash Fund: 181, U.S. Foodservice, 9956.58, Blanket; 182, Leach Paper & Supply, 1139.20, Blanket; 183, Cool Rush Water & Ice, 83.39, Blanket; 184, Four State Maintenance, 698.47, Blanket; 185, Roto-Rooter Service, 75.00, Blanket; 186, Great America Leasing Corp., 345.20, Blanket; 187, Caskey Pest Control, 63.00, Blanket; 188, Johnson Controls, 11569.49, HEATER/AC UNIT; 189, Arrow Machinery Company, 67.50, Dryer repair; 190, Health Professionals, 12620.83, Blanket; 191, Houser Hardware, 789.75, Plumbing valves; LEPC Grant Cash Fund: 6, Midwest Computers, 898.00, Laptop computer; Lien Fee: 53, Quality Water Service, 9.50, COOLER RENT; Serv.Fee: 125, Lam Communications, 518.50, Radio

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

Motion was made by Schieber and seconded by Wilson accepting bid from Cross Oil Company on Bid#2009-20 Selling 6,000-$500.00 and the 10,000-$2,500.00 Gallon Fuel Tanks, D#1. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber accepting bids from Bowers Trucking, Inc., Sullivans Trucking Co., Inc., Diemer Construction, and G & C Concrete Co. on Bid#2009-21 Hauling Rock. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (10:16 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 23rd day of February, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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