February 9, 2009

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 9 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 6, 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order.  Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of February 2, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 129; he said 6 inmates were taken to Department of Corrections (DOC) and more would be taken this week.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber mentioned he hoped the stimulus packaged would be signed this week.

 

Motion was made by Schieber and seconded by Wilson approving Chairman Austin to sign Agreement between Board of County Commissioners and City of Tonkawa for remote terminal capabilities with the Assessor’s office.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Chairman Austin to sign Reimbursement on Election Board Secretary Salary for the month of January 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber noting Requisitioning Officers (RO)/Receiving Agents(RA)/Inventory Clerks (IC) for the following:  Kay County General Government-RO-Commissioners District #1, #2, #3; RA-Patsy Leyva, Kevin White, Terry Pameticky; IC-Tammy Reese, Patsy Leyva, Kevin White.  LEPC Grant Fund-RO-Paula Cain, Jerry Hilbert, Stan Long; RA-Jerry Evans, Tom Muchmore, Glen Witteman.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving going out for bid on the following items for Dist#2:  Office remodel; Remove old tanks and install new tanks and additional equipment installed to be in compliance with Corporation Commission; Waste oil furnace; Concrete boxes for South LA Cann Project.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Monthly Reports for January 2009:  Treasurer’s office; County Clerk’s office; Election Board office.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving going out for bid on building addition for Ranch Drive Fire Department.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving going out for bid on 1 ˝ dry screened road rock for Dist#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit:  Res#8, 9-120, Highway Dist#2 BIA-$31,301.63, H3102-42 LaCann/Ford Road Project; Res#8, 9-121, Highway Dist#2 FEMA-1775-DR-OK-$5,058.72; Res#8, 9-122, LEPC-$2,000.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway D#2-$5,058.72; Preservation Fee-$3,720.00; County Clerk Lien Fee-$1,388.00; Treasurer’s Mortgage Certification-$485.00; Visual Inspection Reimbursement-$2,154.50; LEPC Grant-$2,000.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There was no Transfer of Appropriations presented (mistakenly left on Agenda from last week).

 

Motion was made by Austin and seconded by Schieber accepting low bid from P.B. Hoidale in the amount of $20,000.00 on Bid#2009-17 for a 10,000 gallon above ground fuel tank, D#2.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no Unscheduled Public Appearances.

 

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 22, Southwest Business Products, 93.66, Trash service; 23, AT&T, 172.52, Phone bill; EMA: 86, AT&T, 64.98, Phone bill; General: 1666, Texas County Juv. Det. Center, 968.88, Juvenile Detention; 1667, Rogers Oil Co., 16.48, Blanket; 1668, Houser Hardware, 127.91, Supplies; 1669, Newkirk Herald Journal, 229.25, Blanket; 1670, Midwest Computers, 255.00, COMPUTER REPAIR; 1671, Tulsa Maintenance Supply, 84.90, Janitorial Supplies; 1672, ThyssenKrupp Elevator, 385.79, Elevator Maintenance; 1673, Lowes Building Center, 13.97, Nails; 1674, O.M.E. Corporation, 255.10, Postage Machine Ink; 1675, Polk City Directories, 265.00, Polk directory; 1676, Newkirk Herald Journal, 47.25, Notice to bidders publ.; 1677, OK State Auditor & Inspector, 8802.27, Audit Expense; 1678, City of Newkirk, 7784.54, electric bill; 1679, Galaxie Business, 236.58, Copier contract; 1680, Newkirk Herald Journal, 23.55, Notice to bidders publ.; 1681, USPS Disbursing Officer, 4300.00, Lease payment; 1682, Neopost Inc, 454.57, Postage Equip Rental; 1683, Ratliff, Maribeth, 86.35, Travel; 1684, Klumpp, Larry, 702.03, Travel; 1685, Eastern Okla Youth Services, 2627.25, Juvenile Detention; 1686, Eastern Okla Youth Services, 2766.75, Juvenile Detention; 1687, Cool Rush Water & Ice, 16.99, Water & Cooler Rent; 1688, AT&T, 996.78, Phone bill; Health: 242, Walmart Community BRC, 37.08, Blanket; 243, Walmart Community BRC, 99.23, Blanket; 244, Dearinger Printing & Trophy, 10.30, Badge; 245, MTR Construction, 150.00, Sand; 246, Rose Ann McChristian, 88.00, Travel; 247, Bonnie Luis, 35.20, Travel; 248, Richards, Mary, 22.00, Travel; 249, Centerpoint Energy Arkla, 366.16, Gas for Blackwell office; Highway: 1275, Cool Rush Water & Ice, 21.96, Blanket; 1276, Cool Rush Water & Ice, 27.45, Blanket; 1277, Brandts, 248.36, Blanket; 1278, Cintas, 713.15, Blanket; 1279, Kelle Oil Company, 937.47, Blanket; 1280, Austin, Steve, 128.69, Mileage & Meals; 1281, Evans & Associates, 19176.53, Road project; 1282, Evans & Associates, 277192.17, Road project; 1283, Unifirst Holdings Inc, 534.76, Uniform Rental & Cleaning; 1284, Ponca City Publishing Co. Inc, 36.00, Internet Service; 1285, Dish Network, 47.98, Dish Network Billing; 1286, Kayserv, 739.36, Wireless bill; 1287, Grissoms Llc, 560.00, Mower; 1288, A & E Satellites, 349.00, Dish Network Billing; 1289, Davis Trailer & Truck Equip., 74.25, TRUCK PARTS; 1290, Simmons, Andrew, 55.00, Computer work; 1291, Ponca City Publishing Co. Inc, 108.00, Wireless bill; 1292, Kelle Oil Company, 305.24, Tire and mounts; 1293, Moonlight Machine LLC, 30.00, Shaft; 1294, Southwest Truck Parts, 283.65, Truck repairs-parts; 1295, OK Natural Gas, 819.04, Gas bill; 1296, Centerpoint Energy Arkla, 336.30, Gas bill; 1297, OK Corporation Commission, 35.00, Filing Fee; 1298, Total Com Inc., 250.00, Communication; Jail Cash Fund: 172, Scott Hammack D.D.S., 445.00, Blanket; 173, Galaxie Business, 56.29, Blanket; 174, A-Plus Printing, 2024.00, Printing;

               175, A-Plus Printing, 558.00, Books; 176, Tebow, Margarita, 48.00, Juvenile Transports; 177, Buellsfeld, Melissa J, 135.00, Juvenile Transports; 178, Chambers, Jessica Dawn, 126.00, Juvenile Transports; 179, Baker, Charlotte, 36.00, Juvenile Transports; 180, BAKER, JOHNNY, 441.00, Juvenile Transports; LEPC Grant Cash Fund: 5, Chisholm Enterprises, 72.53, Meeting expenses; Serv.Fee: 123, A-Plus Printing, 59.00, Evidence Supplies; 124, OK Sheriff/Peace Officer Assn, 425.00, Membership dues

 

 

              

               Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Wilson and seconded by Schieber accepting high bid from Scott Pemberton on 2004 Ford Crown Victoria VIN#2FAHP71WO4X119450 with approximately 178,681 miles in the amount of $351.00 and on 2004 Ford Crown Victoria VIN#2FAFP71W84X124936 with approximately 194,831 miles in the amount of $325.00 on Bid#2009-18 Selling Used Cars, Sheriff Department.  Bid#2009-19 New & Used Structural Steel accepting from Railroad Yard new-$.5945, used-$.4000; Sunbelt Equipment and Supply-new-$.588, used-$.34, fabricated lengths-$.35; Bridge & Highway Materials, Inc., new-$.725, used-$.34, fabricated lengths-$.35.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (10:07 a.m.).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

 

 

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Approved this 17th day of February, 2009.

 

 

 

                        ___________________________

             STEVE AUSTIN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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