February 2, 2009

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 2, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 30, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order.  Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of January 26, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving special meeting minutes of January 28, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 131 and the January 2009 monthly average showing 121.

 

No action was taken on funding requests presented by the Sheriff’s Department.  Van Hoesen requested $13,656.49 for maintenance and repairs and gave a suggested monthly payroll amount for jail staff.  Justice Facilities Authority (JFA) members told Van Hoesen he could be reimbursed out of the county sales tax proceeds for necessary jail expenses but wanted Board of County Commissioners (BOCC) approval first to make sure the Sheriff’s requests were legitimate according to his budget.  Commissioner Austin, because of budgeted general funding amount, suggested that County Clerk Tammy Reese and he speak with the State Auditors office regarding this matter before taking any action on this process. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber mentioned there will be District and State meetings held during the bi-annual County Officers and Deputies Association.

 

Motion was made by Schieber and seconded by Wilson approving going out for bid to sell a 6,000 and 10,000 gallon fuel tanks with a pump, Dist#1.  Schieber noted he was selling tanks because they are not double walled and do not meet Corporation Commission requirements; he will purchase 2,000 gallon tanks because that size is not under Corporation Commission standards.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving going out for bid for Hauling Rock for District#1, District#2 & District#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

No action was taken on 2009 Boundary and Annexation Survey; BOCC gave to Assessor’s office to distinguish boundaries.

 

Motion was made by Schieber and seconded by Wilson accepting the low bid from Faul Construction in the amount of $36,753.00 on Bid#2009-15, Storage Building, Dist#1; the other bid was from Rick Scott Construction, Inc., in the amount of $38,543.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber rejecting all bids made on Bid#2009-16 for a Wood Chipper, Dist#2, because all bids were too high.  Bid prices were as follows:  P&K Equipment-$48,773.00; Texoma Utility Equipment, Inc.-$38,000.00; Vermeer Great Plains, Inc.-$37,450.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson noting January 2009 Summary Report of Consumable Items, Treasurer.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson Tabling Requisitioning Officers/Receiving Agents/Inventory Clerks for Kay County General Government.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber asking County Clerk Reese to file 2008 Mineral Interest Report.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to deposit:  Res#8, 9-118, Highway Dist#1 BIA-$186,617.75, H3101-81 Peasant View Road Project.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$332,323.49; Highway D#1-$7156.50; Highway D#1-$186,617.75.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Transfer of Appropriations:  Sheriff Service Maintenance-$1,000.00 to Travel; Highway-District#1-$6,800.00 from Maintenance to Capital Outlay.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There were no Unscheduled Public Appearances.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 21, Holts Toner Source, 377.80, Toner; EMA: 85, Allegiance Communications, 21.05, Monthly Service; General: 1649, Page Plus Inc., 163.50, Paging services; 1650, Newkirk Herald Journal, 160.25, Blanket; 1651, Voss Lighting, 197.70, Light bulbs; 1652, Visual Solutions, 20.00, Holes punched; 1653, Thomson-West, 76.50, OK CT Rules; 1654, Newkirk Herald Journal, 22.00, Subscription renewal; 1655, Secretary of State, 50.00, Notary Public Application; 1656, Kaw One Stop, 14.00, Fuel; 1657, Leaming, Carol, 16.50, Travel; 1658, Zee Medical Inc., 94.90, Medical Supplies; 1659, Reese, Tammy J., 75.90, Mileage; 1660, Sproul, Ryan, 393.15, Travel; 1661, Kennedy, Christine, 67.65, Travel; 1662, Reese, Tammy, 72.60, Travel; 1663, United Linen, 161.35, Blanket for misc; Health: 231, Parker Pest Control, 178.00, Pest Control; 232, Southwest Business Products, 52.00, Envelopes; 233, J & P Supply, 154.90, Paper Products; 234, J & P Supply, 151.50, Janitorial Supplies; 235, GlaxoSmithKline Pharmaceutical, 617.70, Hepatitis A Adult Vaccine; 236, Ponca City Utility Authority, 1254.26, electric bill; 237, Stillwater Typewriter, 53.41, Copier maintenance; 238, Lab Associates, 320.00, X-rays; 239, AT&T, 44.53, Long distance bill; 240, ANCO Services, 1975.00, JANITORIAL SERVICE; 241, AT&T, 435.88, Phone Service; Highway: 1252, NAPA, 998.96, Blanket; 1253, Cintas, 712.80, Blanket; 1254, Southwest Truck Parts, 988.35, Blanket; 1255, Southwest Truck Parts, 495.64, Blanket; 1256, Lam Communications, 108.50, Service call; 1257, Circuit Engineering District #8, 386.60, Sign, Bracket & Post; 1258, Circuit Engineering District #8, 55.60, Sign, Bracket & Post; 1259, Omaha Truck Center Inc., 118.18, Truck repairs-parts; 1260, Kelle Oil Company, 572.58, Tire and mounts; 1261, Southwest Business Products, 141.84, OFFICE SUPPLIES; 1262, Ok Employment Security Commission, 205.50, Unemployment; 1263, AT&T, 18.78, Long distance; 1264, Walmart Community, 17.82, PROPANE; 1265, Cross Oil, 65.00, Fuel Pump; 1266, Pioneer Equipment Rental, 1489.80, Hose; 1267, Hotsy of Oklahoma Inc., 82.76, Coupling; 1268, Cintas, 41.20, Sanis Service; 1269, Budget Pest Control, 58.00, Quarterly maint.; 1270, Bobs Glass, 236.65, Laminated glass; 1271, AT&T, 63.05, Long distance bill; 1272, Farm Plan, 257.58, Filters; 1273, Dish Network, 16.99, Satellite service; 1274, Ponca City                Utility Authority, 638.66, Electric &

 

 

Water Usage; Jail Cash Fund: 169, Allegiance Communications, 45.38, Blanket; 170, Montgomery Plumbing, 485.00, Plumbing Repairs; 171, Bob Barker Co., 72.00, Supplies; Lien Fee: 51, American Telephone, 59.00, Telephone Service; 52, Southwest Business Products, 22.71, Ink;

               PBA: 28, Caskey Pest Control, 161.35, Blanket; Serv.Fee: 122, OK Sheriff/Peace Officer Assn, 50.00, Training conference

              

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Austin and seconded by Wilson Tabling Bid Opening – Bid#2009-17 10,000 Gallon above ground Fuel Tank-District#2.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (11:12 a.m.).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 9th day of February, 2009.

 

 

 

                        ___________________________

             STEVE AUSTIN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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