January 26, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 26, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 23, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of January 26, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Sheriff Van Hoesen reported the daily inmate count showing 114 with 25 to be taken to the Department of Corrections; Sheriff said some of the DOC inmates will be taken soon.

Undersheriff Kelly requested payment for two different bills, one being a maintenance and repair bill and the other was for payroll for the jailers. Kelly said he was told by the Justice Facilities Authority (JFA) to first present items to Board of County Commissioners and then at their recommendation the JFA would proceed.

District Attorney Mark Gibson stated this is somewhat of a gray area and technically the commissioners are not running the jail. Gibson suggested the County Commissioners and JFA need a process on how this needs to function. He also said this matter should be listed as a separate agenda item and should be discussed at a later meeting.

Motion was made by Schieber and seconded by Wilson noting the Sheriff’s Annual Report for Board of Prisoners Year Ending December 2008 showing the monthly and yearly number of prisoners claimed for keeping, feeding, maintaining and the cost. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: No report was given.

Motion was made by Schieber and seconded by Wilson choosing Option C on ThyssenKrupp Elevator regarding Elevator Safety Act. Schieber contacted the Department of Labor concerning the inspection and spoke with David Lassiter; Lassiter told Schieber the inspection will be done with no charge to the county. Option C states: We will use the State of Oklahoma elevator inspectors to witness the tests when ThyssenKrupp is scheduled to be at our facility. This work must be coordinated during ThyssenKrupp’s normally scheduled maintenance visit and any delays may result in an extra trip charge at ThyssenKrupp Elevator’s regular billing rates. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Resolution No. 8, 9-119 a Five Year Plan for the use of County Bridge & Road Improvement Funds, County Improvements for Roads and Bridges Funds, Federal Bridge Replacement Funds and Surface Transportation Program Funds as required by the Oklahoma Department of Transportation. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Application for Permit #09-17 Line Installation on County Right of Way: Trench & lay 3 inch SDR-11 Polly pipe across North Avenue, 50ft west of center of 60^th Street West of Tonkawa, corner of SE4 SE4 SE4 SE4 36-26-2W. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving being a local sponsor for the Emergency Watershed Program (EWP) Project DSR 07-356-05 for Oklahoma Department of Transportation (ODOT) and Blackwell Industrial Authority. Caleb Stone and George Townsley, Natural Resource Conversation Service (NRCS), gave a presentation explaining the process, who may qualify as a sponsor, percentage breakdowns, and how the EWP program operates. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving going out to re-bid selling two used Sheriff’s vehicles; B-629-73 2004 Ford Crown Victoria VIN/2FAHP71W04X119450 mileage 178,681; B-629-75 2004 Ford Crown Victoria VIN/2FAFP71W844X124936 mileage 194,831. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving paying annually on rate change NeoPost mailing. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson noting the following Monthly Reports for December 2008: Court Clerk, Blackwell, Newkirk & Ponca City Offices. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to deposit: Res#8, 9-114, Highway-Permit Line Installation on County Right of Way, District#3-$500.00; Res#8, 9-115, Drug Court-Mental Health & Substance Abuse Service-$3,187.50; Res#8, 9-116, Drug Court-Proceeds from Drug Court Participants-$19,162.00; Res#8, 9-117, Open Dump Reward-December 2008 reward fee-$10.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$102,594.45; Drug Court-$22,349.50; Sheriff’s Jail-$18,021.68; Sheriff’s Service Fee-$13,981.22; Sheriff’s Service Fee-$2,677.99; Open Dump Reward-$10.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

The 10 a.m. bids on Bid#2009-15 Storage Building for Dist#1 and Bid#2009-16 Wood Chipper for Dist#2 were opened.

No action was taken on ACCO-SIG Underwriting Application.

There were no Unscheduled Public Appearances.

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 EMA: 84, Kay County, 435.00, Workers Comp; General: 1626, Kay County, 120.00, Workers Comp; 1627, Fleetcor Technologies, 4010.43, Blanket; 1628, Newkirk Herald Journal, 163.35, Publication of minutes; 1629, Caskey Pest Control, 52.00, Blanket; 1630, Staples, 81.61, OFFICE SUPPLIES; 1631, Southwest Business Products, 87.00, Nameplate and lettering; 1632, Newkirk Herald Journal, 53.00, Business cards; 1633, N.A.D.A., 25.00, Appraisal; 1634,

Southwest Business Products, 36.75, Binders; 1635, Maxwell Supply Of Tulsa Inc, 312.65, Supplies; 1636, Voss Lighting, 164.88, Light bulbs; 1637, Newkirk Mini-Storage, 225.00, Storage rental; 1638, Eastman National Bank, 6.00, Fair premiums; 1639, Kay Office Equipment, 26.83, Maintenance Agree.; 1640, Canadian County Juvenile Center, 598.61, Juvenile Detention; 1641, Cool Rush Water & Ice, 38.95, Water & Cooler Rent; 1642, Cartridge World, 306.00, Ink Cartridges; 1643, Newkirk Herald Journal, 186.01, Publish Notice To Bidders; 1644, Ok Employment Security Commission, 1290.00, Unemployment; 1645, Oklahoma Natural Gas, 580.18, Gas bill; 1646, Clearwater Enterprises, 4134.00, Contractual Services; 1647, AT&T Mobility, 62.57, Wireless Service; 1648, Tom E. Cusick, 1000.00, Contract Labor;

Health: 225, Southwest Business Products, 25.50, Compressed Air; 226, Dolphin Capital Corp., 45.14, Postage meter rent; 227, Oklahoma State Dept of Health, 20425.75, Payroll; 228, AT&T, 116.86, Long distance-Ponca City; 229, Language Line Services, 100.54, Language Line

Service; 230, Moore Medical Corp., 60.20, Gloves; Highway: 1226, Kay County, 3889.00, Workers Comp; 1227, Kay County, 3770.00, Workers Comp; 1228, Kay County, 4670.00, Workers Comp; 1229, Blackwell Equipment, 246.13, Blanket; 1230, Hats Auto Supply, 246.16, Blanket; 1231, Southwest Truck Parts, 996.60, Blanket; 1232, Evans & Associates, 7156.50, Road project; 1233, Mike Redding, 498.00, Shale; 1234, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental;

1235, Don Caughlin, 498.00, Sand; 1236, Sober Brothers, 3013.68, Native Material; 1237, Cummins Equipment Co., 1907.00, Grader Blades; 1238, Evans & Associates, 39611.80, Asphalt; 1239, G.W. Van Keppel Co., 260.83, Safety supplies; 1240, C-All Mfg, Inc, 28.00, Trailers; 1241, Warren Cat, 3187.68, Grader Blades; 1242, Blackwell Auto Parts, 688.32, Brake drums; 1243, Zee Medical Inc., 143.10, Supplies; 1244, Hotsy of Oklahoma Inc., 115.83, Heater; 1245, AT&T, 115.83, Telephone Service; 1246, Schieber, Dee, 294.80, Mileage; 1247, OK Natural Gas, 42.76, Gas service; 1248, City of Blackwell, 480.85, Electric for Blackwell; 1249, AT&T, 82.06, Telephone Service; 1250, Ok Employment Security Commission, 1566.12, Reimbursement; 1251, AllTel, 56.53, Billing; Jail Cash Fund: 164, Kay Office Equipment, 107.50, Copier maintenance; 165, A-Plus Printing, 558.00, Receipt books; 166, Merrifield Office Supply, 369.90, Copy Paper; 167, Baker, Johnny Franklin, 582.00, Juvenile Transports; 168, Baker, Charlotte, 132.00, Female Juvenile Transport; Lien Fee: 49, Newkirk Herald Journal, 54.30, Publication; 50, Stillwater Typewriter, 163.66, Copier maintenance; PBA: 23, Caskey Pest Control, 44.00, Blanket; 24, Superior Plumbing, 115.00, Repairs; 25, Superior Plumbing, 125.00, Plumbing valves; 26,

Clemons, Jane, 550.00, Contract Labor; 27, Bagg, Jacky, 250.00, Contract Labor;

PBA HEALTH: 5, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 118, Travis Voice & Data, 1050.00, Camera; 119, GT Distributors Inc., 839.90, Tasers/Cartridges; 120, Sirchie Finger Print Labs, 178.77, fingerprint supplies; 121, Special-Ops Uniforms, 109.99, Winter coat

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

Road & Bridge Funds Availability: Austin asked other two commissioners for explanation on advanced funding, revolving account, force account, etc. Commissioners Schieber and Wilson explained 103 and 105 Accounts on projects, how the money is funded, how to use money and time frame, percentages from Federal and other sources, where and how to begin the process, etc.

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (11:12 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 2nd day of February, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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