Tuesday, January 20, 2009

Newkirk, OK 74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 12, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 16, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order.  Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Deputy Bill Grose, Kay County Sheriff Department; Larry Klumpp, OSU Extension; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Chairman Austin led the Flag Salute.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of January 12, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Bill Grose reported the daily inmate count showing 116 with 25 to be taken to the Department of Corrections; he thought eight would be taken in the next week.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber said there was around $74,000 in the Force Account for bridges; he also discussed the stimulus package.

 

Motion was made by Wilson and seconded by Schieber approving Two (2) Programming Resolutions:  CN 157, FH 156 & US 60, 4.5 miles South & 3.5 miles West – District#1; 4 miles South & ½ mile West of Tonkawa – District#3.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Bridge and Road Five Year Plan:  Schieber reported each commissioner could put two bridges in their district on the Force Account.

 

Motion was made by Schieber and seconded by Wilson Tabling ThyssenKrupp Elevator regarding Elevator Safety Act.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson to go out to re-bid new and used structural steel (six month bid list).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Austin and seconded by Wilson approving going out for bid on 10,000 gallon diesel tank, D#2.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Applications for Permit Line Installation on County Right of Way:  Permit#09-15, Rural water line running from section 2 to section 11:  East 140 acres of NE4 10-27-1E; Permit#09-16, Rural water line running from section 11 to section 10:  East 140 acres of NE4 10-27-1E.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving and authorizing Chairman Austin to sign Reimbursement claim for Election Board Secretary Salary.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson noting the following Monthly Reports for December 2008:  Public Health.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber noting Requisitioning Officer-Commissioner District #1, #2 and #3/Receiving Agent/Inventory Clerk for various accounts, FEMA.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson noting Requisitioning Officer- Mark Gibson, Jennifer Layton/Receiving Agent-Loree Bechtold/Inventory Clerk-Misty Garrett, Julie Vap for Kay County District Attorney office.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber noting Requisitioning Officer-Carol Kellum, Cheryl Howard/Receiving Agent-Carol Leaming/Inventory Clerk-Carol Leaming for Kay County Election Board.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to dispose of equipment:  Res#8, 9-108, Assessor’s Office, Black Arm Chair #H-102-93, transferred to the Kay County Treasurer’s ofc.; Res#8, 9-110, District#1, 1969 Chevrolet 1 ½ ton truck, surplus; Res#8, 9-112, District#2, Various equipment-1985 Dump Truck International, Serial No. 1HSIRTVN2FHA37984, D2-302-22; 1988 Truck Dump Spare Ford, Serial No. 1FDYY95W6JVA48826, D2-302-29; 1992 Pickup Ford, Serial No. 1FTEF25N1NLA66356, D2-301-20; 1993 Tree Chipper Olathe, Serial No. C5G649P-6002-00, D2-330-03; 1980 Motor Grader Spare Caterpillar, Serial No. 81V1042, D2-305-20; surplus-to be sold at statewide auction in Elk City, March 13-14, 2009 (Dump Truck, Truck Dump, Ford Pick-up, Tree chipper, Motor Grader).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to deposit:  Res#8, 9-105, Public Building Authority (PBA), January 2009 Rent - $1,408.84; Res#8, 9-106, JFA Gross Revenue December 2008 collections on cigarette tax & tobacco tax - $5,238.80; Res#8, 9-107, LEPC Grant, Department of Environmental Quality - $1,000.00; Res#8, 9-109, Highway – FEMA Payments FEMA-1775-DR-OK, D#1-$16,731.17; D#2-$17,102.15; D#3-$7,513.60; Res#8, 9-111, JFA Gross Revenue December 2008 tax collections-$270,499.78; Res#8, 9-113, Highway – BIA – S Street Project H3101-78 - $12,020.03 & Pleasant View Road Project H3101-81 - $90,574.42, D#1.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  PBA-$1,408.84; PBA-Health-$1,787.50; Highway-$41,346.92; LEPC-$1,000.00.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

10:00 a.m. Bid opening on Bid#2009-14 Selling Used Sheriff’s Cars – there were no bids made.  Schieber suggested to Deputy Bill Grose to sell the cars at the Elk City Auction.

 

No action was taken on ACCO-SIG Underwriting Application.

 

There were no Unscheduled Public Appearances.

 

Motion was made by Schieber and seconded by Wilson to approve Payroll as presented with warrants made on January 23, 2009.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 19, AT&T, 172.52, Billing; 20, Merrifield Office Supply, 184.95, Copy Paper;

               General: 1611, Lam Communications, 345.00, Blanket; 1612, Houser Hardware, 122.30, Supplies; 1613, Newkirk Herald Journal, 212.75, Publication of minutes; 1614, Oklahoma Dept Of Public Safety, 350.00, Blanket; 1615, Kellpro Computer, 100.00, Computer Services; 1616, Kellpro Computer, 370.00, Backup tapes; 1617, Eastman National Bank, 13.00, Signature stamp; 1618, BancFirst, 338.00, Fair premiums; 1619, First National Bank, 1019.00, Fair premiums; 1620, Home National Bank, 1429.00, Fair premiums; 1621, Ok Cooperative Extension Service, 5432.00, Contractual Services; 1622, AT&T Mobility, 9.63, Cell phone bill; 1623, Okla. Juvenile Justice SVCS, 186.08, Juvenile Detention; 1624, Rhyne, Mary L., 364.43, Travel; 1625, Craig Co. Detention Center, 255.97, Juvenile Detention; Health: 217, Ball Trophy & Engraving Co., 35.00, SIGN; 218, United States Treasury, 217.00, electric bill; 219, Carol Rickards, 100.00, Nursing; 220, Carol Rickards, 143.75, Nursing; 221, City of Blackwell, 335.28, electric bill; 222, AT&T, 222.93, Phone Service; 223, AT&T           Mobility, 100.47, Cell phone bill; 224, OK Natural Gas, 674.24, Gas usage For Ponca; Highway: 1208, Lampton Welding, 138.45, Blanket; 1209, Evans & Associates, 14578.55, Road project; 1210, 7 Mile Mine LLC, 6205.78, Crusher Run; 1211, Tulsa Maintenance Supply, 46.00, Toilet Tissue; 1212, Kay Office Equipment, 274.50, Toner; 1213, Fastenal Company, 125.45, Shop & Office Supplies; 1214, Tyners Transmission, 1800.00, Transmission Repairs; 1215, Jack Bowker Ford, 148.25, Master cylinder; 1216, J & P Supply, 55.82, Trash bags; 1217, CODA, 75.00, CODA Registration Fees; 1218, Pioneer Hydraulics, 79.25, Hydraulic Fittings; 1219, Circuit Engineering District #8, 1068.00, Stop Signs Hi Intensity 30"; 1220, Filter Care Of Missouri, 159.20, Pickup; 1221, CODA, 75.00, CODA Registration Fees; 1222, Kay County, 2373.03, Auto & Tort Liability Ins; 1223, Kay Electric Cooperative, 396.86, Electric Charges; 1224, Interstate Batteries, 171.90, Blanket; 1225, Kelle Oil Company, 965.10, Blanket;       Jail Cash Fund: 154, Houser Hardware, 15.07, Blanket; 155, Four State Maintenance, 897.54, JAIL SUPPLIES; 156, Caskey Pest Control, 63.00, Blanket; 157, Great America Leasing Corp., 345.20, Blanket; 158, Montgomery Plumbing, 410.00, Plumbing Repairs; 159, Houser

               Hardware, 552.00, Valves; 160, Montgomery Plumbing, 365.42, Plumbing Repairs; 161, Montgomery Plumbing, 273.26, Plumbing Repairs; 162, Wilson, Jenna K, 123.00, Female Juvenile Transport; 163, Ross, Tom, 123.00, Juvenile Transports; Lien Fee: 47, Staples, 23.99, Blanket; 48, Allegiance Communications, 21.05, Monthly Service; PBA: 22, Superior Plumbing, 283.00, Plumbing Repairs; Reimburse: 13, Galaxie Business, 229.98, CHAIR; Serv.Fee: 108, OK Board Of Tests For Alcohol, 10.00, Renewal; 109, OK Board Of Tests For Alcohol, 10.00, Renewal; 110, OK Board Of Tests For Alcohol, 10.00, Renewal; 111, OK Board Of Tests For Alcohol, 20.00, Renewal; 112, OK Board Of Tests For Alcohol, 30.00, Office Equipment; 113, Special-Ops Uniforms, 139.98, Uniform Shirts; 114, Visual Solutions, 42.00, Business cards; 115, Lam

               Communications, 960.00, RADIO & ACCESSORIES; 116, OK Board Of Tests For Alcohol, 10.00, Renewal; 117, Oklahoma Sheriffs Assoc., 1200.00, Membership dues; Drug Court: 17, Redwood Biotech, 44.30, Drug Test

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (11:01 a.m.).  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

 

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Approved this 26th day of January, 2009.

 

 

                        ___________________________

             STEVE AUSTIN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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