January 12, 2009

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 12, 2009, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 9, 2009, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Steve Austin called the meeting to order. Those present were as follows:

Dee Schieber, Vice-Chairman; Laile Wilson, Member; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp and Ryan Sproul, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Chairman Austin led those in attendance to the Flag Salute.

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of January 5, 2009. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Jail Issues: Sheriff Van Hoesen reported the daily inmate count showing 132 with 22 ready to be taken to the Department of Corrections.

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Schieber mentioned the State CED meeting Wednesday at 10 a.m. in the ACCO Building and the Tribal Advisory Board meeting Thursday in Oklahoma Department of Transportation room at the State Capitol. He said discussion will be about the stimulus package and suggested commissioners attend meetings.

Motion was made by Schieber and seconded by Wilson approving going out for bid for a storage building, Dist#1. Schieber explained his reasoning for needing the 24 x 30 foot building. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Wilson approving going out for bid on a brush/wood chipper, Dist#2. Austin applied and received a grant through the ACCO Solid Waste Division (not to exceed $20,000); he will use grant money to make this purchase. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving reappointment on Trustee Positions No. 7 and No. 9 held by Carl Giddens and Darrel Grossardt (Position No. 4 was not filled). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson noting the following Monthly Reports for December 2008: County Clerk; Treasurer; Election Board. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving and authorizing Chairman Austin to sign Agreements between the Board of Kay County Commissioners and the following Subscribers to have remote terminal capabilities with the Assessor’s office: Chestnut Real Estate, LLC; The Ponca City News. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving Requisitioning Officer/Receiving Agent/Inventory Clerk for various accounts in the Assessor’s office as follows: Kay County Visual Inspection, Kay County Assessor, Visual Inspection Reimbursement Fund Requisitioning Officers-Carol Purdy, Radena Eisenhauer, Ron Colberg; Receiving Agents-Susan Keen, Karen Hobbs; Inventory Clerks-Susan Keen and Heather Miller. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Appointment of Radena Eisenhauer as First Deputy and Ron Colberg as Second Deputy in the Assessor’s office as recommended by Carol Purdy, Kay County Assessor. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to dispose of equipment: Res#8, 9-104, Treasurer’s Office, Hewlett Packard 2300N Printer, junked. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to deposit: Res#8, 9-102, CSSP, Reimbursement from the Sheriff’s Jail Cash Fund - $304.50. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations: CSSP - $304.50; County Clerk Lien Fee - $1,092.00; Preservation Fee - $4,575.00; Treasurer’s Mortgage Certification - $740.00. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations: Sheriff Maintenance - $9,000.00 to Overtime. Austin questioned the Sheriff on the amount of overtime he was having and asked if the jail was fully stuffed. Undersheriff Kelly answered and said yes they were fully staffed and this should be the end of the overtime. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Unscheduled Public Appearances: Larry Klumpp, OSU Extension, presented County Burns on Outdoor Burning Guidelines for County Commissioners from the Oklahoma Department of Agriculture, Food and Forestry Service to the commissioners.

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Wilson and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

FY 2008/2009 PURCHASE ORDERS:

2008-2009 Cert.Fee: 18, CODA, 75.00, CODA registration; EMA: 76, USA Mobility Wireless, 138.35, Pager Service; General: 1443, Houser Hardware, 330.44, Supplies; 1444, Newkirk Herald Journal, 185.15, Publication of minutes; 1445, Bankers Credit Card Service, 285.35, Out Of County Expenses; 1446, U.S. Foodservice, 9800.00, Food; 1447, Take Ten Tire, 433.95, Vehicle Maintenance; 1448, Page Plus Inc., 180.00, Paging services; 1449, Staples, 144.95, Blanket; 1450, United Linen, 162.71, Blanket for misc; 1451, Wards Air Conditioning, 640.00, Boiler Maintenance; 1452, Hewlett Packard, 3265.00, Printer; 1453, Thomson-West, 258.00, OK ST Books; 1454, Staples, 100.97, Computer set up; 1455, Lowes Companies Inc., 11.24, Spreader; 1456, Lowes Companies Inc., 93.74, Janitorial Supplies; 1457, Southwest Business Products, 66.14, File folders; 1458, Newkirk Herald Journal, 139.45, Publication; 1459, Central National Bank, 296.00, Fair premiums; 1460, Galaxie Business, 149.77, Copier contract; 1461, Quality Water Service, 33.30, Water Bill; 1462, USPS Disbursing Officer, 4300.00, Office rent; 1463, Farmers Exchange Bank, 720.00, Fair premiums; 1464, Eastman National Bank, 487.46, Lease Purchase Payment; 1465, Secretary of State, 25.00, Notary Public Application; 1466, Osage County Det. Center, 351.65, Juvenile Detention; 1467, Page Plus Inc., 18.50, Paging services; 1468, Neopost Inc, 441.17, Postage meter rent; 1469, Neopost Inc, 441.17, Postage meter rent;

1470, ACCO, 133780.00, Workers comp annual premium; Health: 205, Walmart Community BRC, 51.30, Blanket; 206, Walmart Community BRC, 16.38, Blanket; 207, Baileys, 32.00, Test strips; 208, Holts Toner Source, 120.00, Toner Cartridges; 209, Pitney Bowes Inc., 108.00, Postal meter rent; 210, AT&T, 421.43, Phone Service; 211, Oklahoma State Dept of Health, 200.00, Correct error; 212, June Fetters, 46.80, Travel; 213, Rose Ann McChristian, 45.63, Travel; 214, Becky

Wolfe, 703.11, Therapy services; 215, Centerpoint Energy Arkla, 260.77, Gas bill; 216, Richards, Mary, 70.20, Travel; Highway: 1117, Blackwell Auto Parts, 289.99, Blanket; 1118, Apac-Oklahoma Inc, 1041.64, Crusher Run; 1119, Unifirst Holdings Inc, 687.35, Uniform Rental & Cleaning; 1120, Mikes Equipment Repair Co, 4940.42, Repair For JD Loader & Grader; 1121, Total Com Inc., 250.00, Communication; 1122, Ponca City Publishing Co. Inc, 36.00, Subscription; 1123, Dish Network, 47.98, Satellite service; 1124, Grant County Dist #3, 4722.25, Crusher Run; 1125, AT&T, 97.53, Billing; 1126, American Telephone Inc., 84.00, Labor; 1127, Locke Supply Co., 568.62, Water Heater; 1128, Cordells Diesel Service, 1231.85, Repair Injection Pump; 1129, Rick Koch Oil Co., 5369.48, Diesel; 1130, Circuit Engineering District #8, 740.00, Signs; 1131, Merrifield Office

Supply, 35.99, Copy Paper; 1132, Zee Medical Inc., 68.15, Medical Supplies; 1133, Wilson, Laile

G., 4.34, Reimbursement; 1134, OK Natural Gas, 608.79, Gas bill; 1135, Eastman National Bank, 9640.77, Lease Purchase Payment; 1136, Security National Bank, 1115.79, Lease Purchase Payment; 1137, Welch State Bank, 1536.00, Lease Purchase Payment; 1138, Eastman National Bank, 9991.34, Lease Purchase Payment; 1139, John Deere Credit, 1904.75, Lease Purchase Payment; 1140, Okla. Dept. of Transportation, 950.56, Lease Purchase Payment; 1141, John Deere Credit, 1801.73, Lease Purchase Payment; 1142, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1143, Schieber, Dee D., 111.10, Meeting expenses; Jail Cash Fund: 142, Lowes Home Centers, 39.97, Blanket; 143, Roto-Rooter Service, 75.00, Blanket; 144, Walmart Community, 395.67, Blanket; 145, Walmart Community, 627.38, Supplies; 146, Leach Paper Co., 897.16, JAIL SUPPLIES; 147, Galaxie Business, 22.32, Copier maintenance; 148, Southwest Business Products, 787.67, OFFICE SUPPLIES; 149, Cool Rush Water & Ice, 121.82, Water; 150, Health Professionals, 12047.55, Blanket; 151, U.S. Foodservice, 59.84, Overage Of PO; Lien Fee: 44, Postmaster, 106.00, Post office box rent; Reimburse: 12, Computer Mapping Co., 2600.00, Mapping software; Serv.Fee: 97, Pawhuska Pawn, 649.50, Ammunition; 98, CODA, 75.00, CODA registration

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (9:37 a.m.). Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

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Approved this 20th day of January, 2009.

___________________________

STEVE AUSTIN, CHAIRMAN

___________________________

DEE SCHIEBER, VICE-CHAIRMAN

___________________________

LAILE WILSON, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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